II. PREVIEW OF AGENDA - SUPERINTENDENT HESS

III. APPROVAL OF AGENDA
The motion was offered by ____, seconded by ____, and carried (    ) to approve the agenda.

IV. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA

V. CONSENT AGENDA
The motion was offered by ____, seconded by ____, and carried (     ) to approve the following Consent items:

V.A. Minutes from the December 15, 2015, December 21, 2015, and January 11, 2016 School Board Meetings

V.B. Current Bills and Special Checks Totaling:  $3,847,326.77

V.C. Noncertfied Staff Resignation

V.D. Certified Staff Appointment

V.E. Request to Submit Grant Application - Target Field Trip Grant

V.F. Request to Submit Grant Application - Bemidji Lumberjack Academic Academy

V.G. Request to Accept Grant - Target Field Trip Grant

V.H. Second Reading and Adoption of Revised SBR 700-40-2: School Discipline policy

V.I. Bids for Legal Publication for 2016

VI. SPECIAL TOPICS

VI.A. Annual Audit FY 2014-2015

The motion was offered by ____, seconded by ____, and the vote was (    ) to approve the FY 2014-2015 Annual Audits as presented.

VII. STUDENT REPRESENTATIVE REPORTS

VIII. PUBLIC PARTICIPATION

IX. LISTENING SESSION REVIEW

X. DONATIONS

X.A. Donations:

The motion was offered by ____, seconded by ____, and carried (    ) to accept the donation of $500.00 from an anonymous donor, $500.00 from Always There Staffing, and $2,500.00 from Security State Bank.

XI. NEW SCHOOL PLANNING

XI.A. Property Purchase - Grant Valley Township Site

The motion was offered by ____, seconded by ____, and carried (    ) to enter into a purchase agreement with Tarutis Limited Liability Co. to purchase 160 acres in Grant Valley Township for the construction of Gene Dillon Elementary School.

XI.B. Property Preparation (Septic, Power Line) Update

XII. EFFECTIVE AND EFFICIENT OPERATIONS

XII.A. First Reading of Revised SBR 400--90-2R: Middle School Extracurricular Program Administrative Procedures

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 400-90-2R: Middle Middle School Extracurricular Program Administrative Procedures as revised.

XII.B. Designating a Local Education Agency Representative for Title I

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING THE TITLE I PROGRAM AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in the Title I program;  

WHEREAS, this program requires the designation of an authorized Local Education Agency Representative;  

NOW, THEREFORE, BE IT RESOLVED that Kathy Palm, Director of Curriculum and Administrative Services, be designated as the authorized Local Education Agency Representative relating to Title I; and that she is hereby authorized to prepare and submit applications for funding relating hereto.  

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:                          

AYES:              
NOES:             
ABSENT:        

WHEREUPON, said resolution was declared passed and adopted.

XII.C. Designating a Local Education Agency Representative for Various Federal Programs

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING VARIOUS FEDERAL PROGRAMS AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in various programs available through the federal government; and  

WHEREAS, each of these programs require the designation of an authorized Local Education Agency Representative;  

NOW, THEREFORE, BE IT RESOLVED that Stephanie Hubbard, Director of Special Education, be designated as the authorized Local Education Agency Representative relating to the following federal programs; and that she is hereby authorized to prepare and submit applications for funding relating hereto.  

Federal Funds for Special Education, IDEIA 2004, Public Law 105-17
Federal Flow-Through Funds
Federal Preschool Initiative Funds Flow-Through Personnel Development 3-21
Preschool Incentive Personnel Development 3-5
Federal Low Incidence Discretionary
Federal Part C Infants and Toddlers
Federal IEIC Committees
Federal Early Intervention Family Services
Development of Coordinated Services
Federal Splinter Funds
Federal Discretionary CSPD Regional
Section 504 of the Rehabilitation Act
P.L. 81-874 Impact Aid
Limited English Proficient
Early Intervening Funds  

The motion for the adoption of the foregoing resolution was duly seconded by ____,  and a tabulation of votes is as follows:  

AYES:              
NOES:              
ABSENT:          

WHEREUPON, said resolution was declared passed and adopted:  

XII.D. Part B, Minnesota Department of Education SERVS Authorization

____ introduced the following resolution and urged its adoption:

RESOLUTION PART B MINNESOTA DEPARTMENT OF EDUCATION SERVS AUTHORIZATION

WHEREAS, SERVS Financial is a password protected website for members of educational organizations who have received prior approval to submit grant applications and create budgets, approve transactions, request fund reimbursement, or simply view grant applications and the budget management process.  On behalf of Bemidji Area Schools, Chris Leinen is designated by the School Board as the authorized representative for the secure site for Minnesota Department of Education SERVS Financial information.  This School Board action will be forwarded to the Minnesota Department of Education as a matter of record.  

THEREFORE BE IT RESOLVED, the School Board of Independent School District No. 31, Bemidji, Minnesota, designates Chris Leinen, Director of Business Services, as the Identified Official with Authority with the Minnesota Department of Education for SERVS Financial Information related to the operations of Independent School District No. 31, Bemidji Area Schools.  

The motion for the foregoing resolution was seconded by ____, and a tabulation of votes is as follows:  

AYES:
NOES:
ABSENT:  

WHEREUPON, the foregoing resolution was duly passed and adopted. 

XII.E. Tentative Agreement with the Bemidji Education Association (BEA) for the 2015-2016 and 2016-2017 School Years

The motion was offered by ____, seconded by ____, and carried (    ) to approve the provisions of SBR 200-10-1, employment agreement between Independent School District No. 31 and the Bemidji Education Association for the period July 1,  2015 through June 20, 2017.

XII.F. Commissioning Services for the BMS HVAC Project

The motion was offered by ____, seconded by ____, and carried (    ) to approve quote from Dunham for $39,000 for Commissioning Services for the BMS HVAC project.

XII.G. Resolution for VALIC Retirement Plan Update

The motion was offered by ____, seconded by ____, and carried (    ) to amend and restate the VALIC Retirement Plan to conform with the Pension Protection Act.

XII.H. Staff Development Fund Transfer

The motion was offered by ____, seconded by ____, and carried (    ) to transfer three-fourths of the 2% staff development reserve funds to the general fund for 2015-2016 and 2016-2017. 

XIII. HIGHEST LEVEL OF STUDENT SUCCESS

XIII.A. 2015-2016 Free & Reduced Lunch Percentages

XIV. SAFE AND WELCOMING ENVIRONMENT

XIV.A. Bus 99 Mobile Command Center Presentation

XV. UPCOMING EVENTS

XV.A. February School Board Meeting - Monday, February 22, 2016, 6:30 p.m.  (Date change due to Presidents' Day Holiday Observance)

XV.B. Minnesota School Boards Association Officer's Training - February 19, 2016

XVI. OTHER

XVI.A. Once Around the Table - Minnesota School Boards Association Leadership Conference Update

XVII. ADJOURNMENT