II. PREVIEW OF AGENDA - Dr. James Hess

III. APPROVAL OF AGENDA
The motion was offered by ____, seconded by ____, and carried (    ) to approve the agenda.

IV. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA

V. CONSENT AGENDA
The motion was offered by ________, seconded by _______, and carried (        ) to approve the following consent items:

V.A. Minutes from the July 20, 2015 Special, July 20, 2015 Regular, and July 27, 2015 School Board Meetings

V.B. Current Bills and Special Checks Totaling: $3,462,599.49

V.C. Confirmation of Resignation

V.D. Noncertified Staff Resignation

V.E. Certified Staff Appointments

V.F. Request for Part-Time Teacher Program:  Nancy E. Sullivan

V.G. Request to Submit Funding Request - Bemidji Middle School STEM Program (TEAM Industries)

V.H. Request to Submit Funding Request - Bemidji Middle School STEM (Sanford)

V.I. Request to Submit Grant Application - CTSS Program Grant

V.J. Second Reading of Revised SBR 400-40-2R:  District Procedures for State Testing Training, Security, and Materials

V.K. Second Reading and Adoption of Revised Policy SBR 100-10-3:  Open Meetings and Closed Meetings

V.L. Second Reading and Adoption of Revised Policy 100-10-3R:  Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations

V.M. Second Reading and Adoption of Revised Policy SBR 200-90-9:  Harassment and Violence

V.N. Second Reading and Adoption of Revised SBR 600-50-1:  Internet Acceptable Use Policy

V.O. Second Reading and Adoption of Revised SBR 700-10-1:  Enrollment of Nonresident Students

V.P. Second Reading and Adoption of Revised SBR 700-90-1:  Hazing Prohibition

V.Q. Second Reading and Adoption of Revised SBR 900-10-1:  Health and Safety

V.R. Second Reading and Adoption of SBR 900-10-3R:  Miscellaneous - Crisis Management Policy

V.S. Second Reading and Adoption of Revised SBR 900-10-5:  Tobacco-Free Environment Policy

V.T. Second Reading and Adoption of Revised SBR 900-30-1:  School Weapons Policy

V.U. Field Trip Request - Request Board Approval for Bemidji High School Music Department Tour

VI. SPECIAL TOPICS

VII. STUDENT REPRESENTATIVE REPORTS

VIII. PUBLIC PARTICIPATION

IX. LISTENING SESSION REVIEW

X. DONATIONS

XI. EFFECTIVE AND EFFICIENT OPERATIONS

XI.A. Resolution Authorizing Issuance of Individual Procurement Cards

Member ____ introduced the following resolution and moved its adoption:

RESOLUTION AUTHORIZING ISSUANCE OF INDIVIDUAL PROCUREMENT CARDS

WHEREAS, the School Board has authority to authorize the purchase of goods and services by use of Procurement Cards, and  

WHEREAS, the Minnesota Association of School Administrators (MASA) has entered into an Administration Agreement with PFM Financial Services LLC, to administer, on behalf of participating school districts in the State of Minnesota, a Procurement Card system.  The Procurement Cards will be issued to individual authorized employees of the district, by Harris Bank, at 115 South LaSalle Street, Chicago, IL 60603, with established limits and purpose; and

WHEREAS, it is the desire of the School Board to Enable each authorized individual employee to procure authorized supplies for School District purposes in order to facilitate creative pedagogical processes and efficient School District operations; and

WHEREAS, it is the desire of the School Board to reduce the economic burden on the resources of the School District by increasing efficiency and reducing the administrative costs of the School District and to respond to the exigencies of the day-to-day operations in accordance with the procurement process as established by Minnesota Statutes; and

WHEREAS, the School Board recognizes that the Procurement Card is neither a substitute for public bidding nor the School District's existing procurement program, and that the Procurement Card Program is not being implemented for the purpose of bid splitting and/or the avoidance of the statutorily mandated public bidding process; and

WHEREAS, the School Board recognizes the economic and financial savings and benefits to be gained by establishing an electronic Procurement Card system and sponsors and endorses the Corporate MasterCard Procurement Card Program;

NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 31, State of Minnesota as follows:

1.  The Director of Business Services is authorized to enter into an Agreement with Harris Bank to secure Procurement Cards for each authorized employee of the School District under such terms and conditions as approved by its legal counsel and the School Board.

2.  As a condition precedent to receiving the Procurement Card, each authorized employee shall execute a Procurement Card Use Agreement.

3.  As a condition precedent to receiving the Procurement Card, [the School Board/School Board Treasurer/Business Manager or designee] shall establish a monetary limit of authority for each employee's use of the Procurement Card.

4.  As a condition precedent to issuance of a Procurement Card, [the School Board/School Board Treasurer/Business Manager or designee] shall establish in writing purchasing parameters in accordance with the law including but not limited to: (a) a listing of goods and services which may be procured using the Card; (b) authorized vendors; (c) daily/weekly/monthly/annual monetary Procurement Card limits for each employee recipient of the Procurement Card.  Employee recipients shall submit a list of School District goods and services to be annually purchased with the card, which shall be approved in writing [the School Board/School Board Treasurer/Business Manager or designee].

5.  As a condition precedent to receiving the Procurement Card, each employee recipient shall sign an Agreement of Indemnity, which is included in the Procurement Card Use Agreement.

6.  The School Board hereby expressly authorizes the Chair and Clerk to execute the Procurement Card Use Agreement on its behalf.

7.  Upon receipt and use of a Procurement Card, the cardholder shall submit receipts and such information as periodically requested by [the School Board/School Board Treasurer/Business Manager or designee].

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon vote being taken thereon the following voted in favor thereof:________ and the following voted against the same: ________.

WHEREUPON, said resolution was declared duly passed and adopted.

XI.B. Long Term Facilities Maintenance Program

The motion was offered by ____, seconded by ____, and carried (    ) to approve the FY 2017 Statement of Assurances and the related Long Term Facilities Maintenance Revenue and Expense Plans.

XI.C. Staffing of Positions

____ introduced the following resolution:

RESOLUTION TO REHIRE TRAVIS WHITTINGTON AND BENJAMIN HUGHES

WHEREAS, vacancies exist for a 1.0 FTE Computer Keyboarding and Technology teacher and 1.0 FTE Physical Education teacher, the School Board of Independent School District No. 31 is rescinding the termination of probationary teachers Travis Whittington and Benjamin Hughes.  

BE IT RESOLVED, that a full time teaching contracts be issued to Travis Whittington and Benjamin Hughes for the 2015-2016 school year.  

The motion for the adoption of the foregoing resolution was duly seconded by ________,   and upon roll call vote being taken, the following voted in favor:____, and the following voted against:____.    

WHEREUPON, said resolution was declared passed and adopted.  

XI.D. Request for Staffing Addition

The motion was offered by ____, seconded by ____, and carried (    ) to approve the addition 1.0 FTE Elementary Classroom teacher at Horace May Elementary School.

XI.E. First Reading of Revised SBR 200-90-3: Gifts to Employees and School Board Members

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 200-90-3: Gifts to Employees and School Board Members.

XI.F. First Reading of Revised SBR 200-90-19: Family and Medical Leave Policy

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 200-90-19: Family and Medical Leave Policy.

XI.G. First Reading of New Policy SBR 200-10-3:  Personnel - Workload Limits for Certain Special Education Teachers

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of SBR 200-10-3:  Personnel - Workload Limits for Certain Special Education Teachers.

XII. HIGHEST LEVEL OF STUDENT SUCCESS

XII.A. First Reading of Revised SBR 400-40-4:  Instruction - Instructional Curriculum

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 400-40-4:  Instructional Curriculum.

XII.B. First Reading of Revised SBR 400-30-8:  School District Curriculum and Instruction Goals

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 400-30-8:  School District Curriculum and Instructional Goals. 

XII.C. 2015 Minnesota Comprehensive Assessment (MCA) and Advanced Placement (AP) Results

XIII. SAFE AND WELCOMING ENVIRONMENT

XIV. NEW SCHOOL PLANNING

XV. UPCOMING EVENTS

XV.A. District Data Retreat - Monday, August 24, 2015 9:00 a.m. - 3:00 p.m.

XV.B. Special School Board Meeting - Monday, August 24, 2015, 5:30 p.m.

XV.C. September School Board Meeting, Monday, September 21, 2015, 6:30 p.m.

XVI. OTHER

XVI.A. Once Around the Table

XVI.B. 2015-2016 Goals Discussion

XVI.C. Minnesota School Boards Association Legislative Resolutions

XVI.D. Closed Negotiations Strategy Session

XVII. ADJOURNMENT