II. PREVIEW OF AGENDA - Dr. James Hess

III. APPROVAL OF AGENDA
The motion was offered by ____, seconded by ____, and carried (    ) to approve the agenda.

IV. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA

V. CONSENT AGENDA
The motion was offered by ________, seconded by _______, and carried (        ) to approve the following consent items:

V.A. Minutes from the June 15, 2015 and June 22, 2015 School Board Meetings

V.B. Current Bills and Special Checks Totaling: $3,185,959.48

V.C. Noncertified Staff Resignations

V.D. Lane Advancement

V.E. Confirmation of Resignation

V.F. Certified Staff Appointments

V.G. Request to Submit Grant Application

VI. SPECIAL TOPICS

VII. STUDENT REPRESENTATIVE REPORTS

VIII. PUBLIC PARTICIPATION

IX. LISTENING SESSION REVIEW

X. DONATIONS

X.A. The motion was offered by ____, seconded by ____, and carried (    ) to accept the donation of 1,800 books valued at $5,400 from Houghton Mifflin and a Pfaff Serger, case, and accessories valued at $600 from Nancy Hiebert.

XI. EFFECTIVE AND EFFICIENT OPERATIONS

XI.A. Student Handbook Approval

The motion was offered by ____, seconded by ____, and carried (    ) to approve the second reading of the 2015-2016 student handbooks for Bemidji Middle School and Bemidji High School as presented.

XI.B. Second Reading and Adoption of Revised SBR 700-40-4: Code of Conduct

The motion was offered by ____, seconded by ____, and carried (    ) to approve the second reading and adoption of revised SBR 700-40-4: Code of Conduct.

XI.C. First Reading of Revised SBR 400-40-2R: District Procedures for State Testing Training, Security, and Materials

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 400-40-2R: District Procedures for State Testing Training, Security, and Materials.

XI.D. First Reading of Revised Policy SBR 100-10-3: Open Meetings and Closed Meetings

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 100-10-3: Open Meetings and Closed Meetings.

XI.E. First Reading of Revised Policy SBR 100-10-3R: Public Participation in School Board Meetings / Complaints About Persons at School Board Meetings and Data Privacy Considerations

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 100-10-3R: Public Participation in School Board Meetings / Complaints About Persons at School Board Meetings and Data Privacy Considerations.

XI.F. First Reading of Revised Policy SBR 200-90-9: Harassment and Violence

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 200-90-9: Harassment and Violence.

XI.G. First Reading and Adoption of SBR 500-10-1: Transportation - Student Transportation Policy

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading and adoption of SBR 500-10-1:  Transportation - Student Transportation Policy.

XI.H. First Reading of Revised SBR 600-50-1: Internet Acceptable Use Policy

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 600-50-1: Internet Acceptable Use Policy.

XI.I. First Reading of Revised SBR 700-10-1: Enrollment of Nonresident Students

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 700-10-1: Enrollment of Nonresident Students.

XI.J. First Reading of Revised SBR 700-90-1: Hazing Prohibition

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 700-90-1: Hazing Prohibition.

XI.K. First Reading of Revised SBR 900-10-1: Health and Safety

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 900-10-1: Health and Safety.

XI.L. First Reading of SBR 900-10-3R: Miscellaneous - Crisis Management Policy

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of SBR 900-10-3R: Miscellaneous - Crisis Management Policy.

XI.M. First Reading of Revised SBR 900-10-5: Tobacco-Free Environment Policy

The motion was offered by ____, seconded by ____, and carried (   ) to approve the first reading of revised SBR 900-10-5: Tobacco-Free Environment Policy.

XI.N. First Reading of Revised SBR 900-30-1: School Weapons Policy

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of revised SBR 900-30-1: School Weapons Policy.

XI.O. Request for Staffing Additions

The motion was offered by ____, seconded by ____, and carried (    ) to approve the addition 1.0  FTE Elementary Classroom at Lincoln Elementary School, .50 FTE Ojibwe Language and Culture positions at Bemidji High School, and .50 FTE Ojibwe Language and Culture teacher at Bemidji Middle School.

XI.P. Staffing of Positions

____ introduced the following resolution:

RESOLUTION TO RESCIND THE PLACEMENT OF BILLY COPENACE ON UNREQUESTED LEAVE OF ABSENCE

WHEREAS, a full time vacancy exists for an Ojibwe Language and Culture teacher, the School Board of Independent School District No. 31 is rescinding the placement on Unrequested Leave of Absence of Billy Copenace,

BE IT RESOLVED, that a full time teaching contract be issued to Billy Copenace for the 2015-2016 school year.

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon roll call vote being taken, the following voted in favor: ____, and the following voted against: ____.

WHEREUPON, said resolution was declared passed and adopted. 

____ introduced the following resolution:

RESOLUTION TO RESCIND THE TERMINATION AND NONRENEWAL OF CANDACE FISHER

WHEREAS, a part time vacancy exists for a science teacher at Bemidji High School the School Board of Independent School District No. 31 is rescinding the termination of probationary teacher Candace Fisher.

BE IT RESOLVED, that a part time teaching contract be issued to Candace Fisher for the 2015-2016 school year.

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon roll call vote being taken, the following voted in favor ____, and the following voted against ____.

WHEREUPON, said resolution was declared passed and adopted.

XI.Q. Annual Audit Engagement Letter

The motion was offered by ____, seconded by ____, and carried (    ) to approve the 2014-2015 audit services engagement letter from Miller McDonald.

XI.R. Budget Calendar Update

The motion was offered by ____, seconded by ____, and carried (    ) to approve the FY 2015-2016 Budget Planning Calendar as presented.

XI.S. Resolution Authorizing Issuance of Individual Procurement Cards

Member ____ introduced the following resolution and moved its adoption:

RESOLUTION AUTHORIZING ISSUANCE OF INDIVIDUAL PROCUREMENT CARDS

WHEREAS, the School Board has authority to authorize the purchase of goods and services by use of Procurement Cards, and

WHEREAS, the Minnesota Association of School Administrators (MASA) has entered into an Administration Agreement with PFM Financial Services LLC to administer, on behalf of participating school districts in the State of Minnesota, a Procurement Card system.  The Procurement Card will be issued to individual authorized employees of the district, by Harris Bank, at 115 South Lasalle Street, Chicago, IL 60603, with established limits and purpose; and

WHEREAS, it is the desire of the School Board of enable each authorized individual employee to procure authorized supplies for School District purposes in order to facilitate creative pedagogical processes and efficient School District operations; and

WHEREAS, it is the desire of the School Board to reduce the economic burden on the resources of the School District by increasing efficiency and reducing the administrative costs of the School District and to respond to the exigencies of the day-to-day operations in accordance with the procurement process as established by Minnesota Statutes; and

WHEREAS, the School Board recognizes that the Procurement Card is neither a substitute for public bidding nor the School District's existing procurement program, and that the Procurement Card Program is not being implemented for the purpose of bid splitting and/or the avoidance of the statutorily mandated public bidding process; and

WHEREAS, the School Board Recognizes the economic and financial savings and benefits to be gained by establishing an electronic Procurement Card system and sponsors and endorses the Corporate MasterCard Procurement Card Program;

NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 31 State of Minnesota as follows:

1.  The Director of Business Services is authorized to enter into an Agreement with Harris Bank to secure Procurement Cards for each authorized employee of the School District under such terms and conditions as approved by its legal counsel and the School Board.

2.  As a condition precedent to receiving the Procurement Card, each authorized employee shall execute a Procurement Card Use Agreement.

3.  As a condition to receiving the Procurement Card, (the School Board/School Board Treasurer/Business Manager or designee) shall establish a monetary limit of authority for each employee's use of the Procurement Card.

4.  As a condition precedent to issuance of a Procurement Card, (the School Board/School Board Treasurer/Business Manager or designee) shall establish in writing purchase parameters in accordance with the law including but not limited to: (a) a listing of goods and services which may be procured using the Card; (b) authorized vendors; (c) daily/weekly/monthly/annual monetary Procurement Card limits for each employee recipient of the Procurement Card.  Employee recipients shall submit a list of School District goods and services to be annually purchased with the card, which shall be approved in writing by (the School Board/School Board Treasurer/Business Manager or designee).

5.  As a condition precedent to receiving the Procurement Card, each employee recipient shall sign an Agreement of Indemnity, which is included in the Procurement Card Use Agreement. 

6.  The School Board hereby authorizes the Chair and Clerk to execute the Procurement Card Use Agreement on its behalf.

7.  Upon receipt and use of a Procurement Card, the cardholder shall submit receipts and such information as periodically requested by (the School Board/School Board Treasurer/Business Manager or designee).

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon vote being taken thereon the following voted in favor ____, and the following voted against the same ____.

WHEREUPON, said resolution was declared duly passed and adopted. 

XII. HIGHEST LEVEL OF STUDENT SUCCESS

XIII. SAFE AND WELCOMING ENVIRONMENT

XIII.A. Health and Safety Budget and Policy Adoption

The motion was offered by ____, seconded by ____, and carried (    ) to approve the Health and Safety Policy and Budget as presented.

XIV. NEW SCHOOL PLANNING

XIV.A. Follow up from City Council Meeting

XIV.B. Wetlands Report

XIV.C. DLR Meeting

XIV.D. Cost Comparison

XV. UPCOMING EVENTS

XV.A. August School Board Meeting, Monday, August 17, 2015, 6:30 p.m.

XVI. OTHER

XVI.A. Once Around the Table

XVI.B. Superintendent's Evaluation Summary

XVI.C. Closed Session - Negotiations Strategy Session

XVII. ADJOURNMENT