I.A. ATTENDANCE

II. PREVIEW OF AGENDA – Dr. James Hess

III. APPROVAL OF AGENDA    
The motion was offered by ________, seconded by ________, and carried (    ) to approve the agenda.

IV. ORGANIZATION OF THE BOARD

IV.A. Elections

IV.A.1. Chairperson - John Pugleasa Presiding

____ was nominated by ____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

IV.A.2. Vice Chairperson - Chairperson____ Presiding

____ was nominated by ____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

IV.A.3. Clerk

____ was nominated by ____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

IV.A.4. Treasurer

____ was nominated by ____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

The motion was offered by ____, seconded by ____, and carried (    ) to authorize Chris Leinen, Director of Business Services, to perform the duties of Treasurer of the School Board.

IV.B. Other Organizational Considerations

IV.B.1. School Board Member Compensation

The motion was offered by ____, seconded by ____, and duly carried (    ) to set the compensation received by School Board Members for the 2014 calendar year at ____ per ____.

IV.B.2. School Board Chairperson Compensation

The motion was offered by ____, seconded by ____, and duly carried (    ) to set the compensation received by the School Board Chairperson for the 2014 calendar year at ____ per ____.

IV.B.3. Table Negotiator Compensation

The motion was offered by ____ seconded by ____, and duly carried (    ) to set the compensation received by the School Board Table Negotiators for the 2014 calendar year at $500.00 per year.

IV.B.4. Regular Monthly Meetings - Date and Time

The motion was offered by ____, seconded by ____, and duly carried (    ) that the regular meeting of the Board of Education be held on the _____ of the ____, at ____ p.m., in the Bemidji High School Media Center.  Special Meetings shall be held as needed.

IV.B.5. Enabling Act

The motion was offered by ____, seconded by ____, and duly carried (    ) establishing the Enabling Act for the guidance of the Superintendent as follows:  

a.      to maintain a Petty Cash fund of $100 for various small expenditures, which are required from time-to-time and which by the nature, would make it inconvenient to go through regular channels of the Board.  The Director of Business Services is appointed as custodian of this fund;

 b.      to certify payment of membership in state and national organizations whose functions support the educational program;

c.      to certify reimbursement for expenses of School Board members, the Superintendent, and other school personnel to such state and national meetings as it may seem advisable to attend;

d.      call the officers of the Board as a special committee on ways and means between regular Board meetings on the Superintendent’s own initiative or at the request of a member of the Board;

e.      to employ/discharge nonlicensed personnel, to certify wages and salaries for payment in accordance with schedules adopted by the Board, and to administer the provisions of the negotiated agreements;

f.       to accept employee resignations when deemed to be in the best interest of District No. 31;

g.      to certify to the officers for their facsimile signatures such items as:

(1)    payment of items covered by contract with the Board of Education,
(2)    payment of emergency bills in which it appears that financial loss or hardship will follow if there is a delay in payment,
(3)    payment of bills carrying penalties or discount,
(4)    payment of regular or reoccurring bills;

h.      to lease, purchase and contract for goods and services within the budget as approved by the Board, provided that any transaction in an amount of which bids are required must first be specifically authorized by the Board and fulfill all other applicable requirements of Minnesota Statute.  Under the provisions of M.S. 123B.52, Subd. 1, the Director of Business Services is also authorized to perform these actions;

i.       to make short-term investments of surplus current funds in legally approved securities.  The Director of Business Services is also authorized to perform these actions;

j.       to transfer monies on a continuing basis from a fund receiving a service or supply to another fund granting the services or supply.  This authorization shall include only those transfers that are for supplies or services;

k.      to conduct the day-to-day operations of the district, not specifically covered above, in accordance with the terms of the Superintendent’s contract, Board policy, and appropriate state and federal status;

l.       pursuant to M.S. 123B.02, Subd. 18, the School Board authorizes the Director of Business Services to make payment of claims prior to Board approval and requires that payments made prior to Board approval be acted upon at the next Board meeting;

m.     delegate the Director of Business Services the authority to make electronic transfers and approve electronic transfers made by other initiators;

n.      to sign grants on behalf of the school district when deemed to be in the best interest of District No. 31;

o.      to delegate the Director of Business Services the authority to refinance existing bonds when deemed to be in the best interest of District No. 31;

p.      to authorize the Director of Business Services to enter into emergency management agreements with organizations in the county, including the American Red Cross, in emergency situations.

q.      to authorize the Superintendent to accept donations with a value of up to $500 on behalf of the Board.    

IV.B.6. Depository Resolution           

____ offered the following resolution and moved its adoption: 

DEPOSITORY RESOLUTION           

BE IT RESOLVED, that we, the Board of Directors of Independent School District No. 31, Bemidji, Beltrami and Hubbard Counties, Minnesota, at a meeting held on January 27, 2014, do hereby designate as depositories of district funds those national, insured state banks or thrift institutions as defined in 51A.54, Subdivision 23, and the MSDLAF family of accounts for a period beginning on the 31st of January 2014, and ending on the 30th of January 2015.           

BE IT FURTHER RESOLVED, that in accordance with M.S. 123B.14, Subdivision 3, the Treasurer is authorized to exercise the powers of this governing body in designating the depositories of such funds.  This authorization is subject to the right to said Board of Directors to modify, vacate or revoke at any time.            

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon vote thereon a tabulation of votes is as follows:   
       
AYES:         
NOES:       
ABSENT:         

WHEREUPON, said resolution was declared passed and adopted.

V. REQUEST TO REMOVE TOPIC(S) FROM THE CONSENT ITEMS

VI. CONSENT AGENDA
The motion was offered by ________, seconded by _______, and carried (        ) to approve the following consent items:

VI.A. Minutes from the December 16, 2013, January 8, 2014, and January 13, 2014 School Board Meetings.

VI.B. Current Bills and Special Checks Totaling:  $2,813,255.37

VI.C. Request for Licensed Staff

VI.D. Noncertified Staff Resignations

VI.E. Second Reading of SBR 400-30-7: Instruction - Graduation Requirements

VI.F. Request to Submit Grant Application - CenturyLink Teachers and Technology Grant - HS

VI.G. Request to Submit Grant - CenturyLink Teachers and Technology Grant - EIC

VI.H. Request to Submit Grant Application - Target Field Trip Grant

VI.I. Request to Submit Grant Application - Safe Routes to School

VII. SPECIAL TOPICS

VIII. STUDENT REPRESENTATIVE REPORTS

IX. PUBLIC PARTICIPATION

X. LISTENING SESSION REVIEW

XI. DONATIONS

XI.A. The motion was offered by ____, seconded by ____, and carried (    ) to accept a donation of $750.00 from Jon and Cindy Ness.

XII. EFFECTIVE AND EFFICIENT OPERATIONS

XII.A. Annual Audit - FY 2012-2013

The motion was offered by ____, seconded by ____, and the vote was ____ to approve the FY 2012-2013 annual audits as presented.

XII.B. 2014 Revised Budget

The motion was offered by ____, seconded by ____, and carried (    ) to approve the revised general fund budget for FY 2013-2014 in the amount of $55,097,531 revenue and $55,303,228 expenses for an operating deficit of $205,697.

XII.C. Designating a Local Education Agency Representative for Various Federal Programs

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING VARIOUS FEDERAL PROGRAMS AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in various programs available through the federal government; and

WHEREAS, each of these programs require the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Stephanie Hubbard, Director of Special Education, be designated as the authorized Local Education Agency Representative relating to the following federal programs; and that she is hereby authorized to prepare and submit applications for funding relating hereto.

Federal Funds for Special Education, IDEIA 2004, Public Law 105-17
Federal Flow-Through Funds
Federal Preschool Initiative Funds
Flow-Through Personnel Development 3-21
Preschool Incentive Personnel Development 3-5
Federal Low Incidence Discretionary
Federal Part C Infants and Toddlers
Federal IEIC Committees
Federal Early Intervention Family Services
Development of Coordinated Services
Federal Splinter Funds
Federal Discretionary CSPD Regional
Section 504 of the Rehabilitation Act
P.L. 81-874 Impact Aid
Limited English Proficient
Early Intervening Funds

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted. 

XII.D. Designating a Local Education Agency Representative for Title I

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING THE TITLE I PROGRAM AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in the Title I program:

WHEREAS, this program requires the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Kathy Palm, Director of Curriculum and Administrative Services, be designated as the authorized Local Education Agency Representative relating to Title I; and that she is hereby authorized to prepare and submit applications for funding relating hereto:

The motion for the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted. 

XII.E. Award Legal Advertising Quotation

The motion was offered by ____, seconded by ____, and carried (    ) awarding the quotation for legal advertisements for 2014 to The Pioneer in the amount of $5.75 S.A.U. for the first insertion and $5.18 S.A.U. for subsequent insertions.

XII.F. Tentative Agreement with the Bus Drivers' Bargaining Unit for 2013-2015

The motion was offered by ____, seconded by ____, and carried (    ) to approve the provisions of SBR 200-50-1, the employment agreement between Independent School District No. 31 and the MSEA for Bus Drivers for the period July 1, 2013 through June 30, 2015.

XII.G. Tentative Agreement with the Custodians and Maintenance Personnel Bargaining Unit for 2013-2015

The motion was offered by ____, seconded by ____, and carried (    ) to approve the provisions of SBR 200-40-1, the employment agreement between Independent School District No. 31 and the MSEA for Custodians and Maintenance Personnel for the period July 1, 2013 through June 30, 2015.

XII.H. Bus Technician/Diesel Mechanic Terms and Conditions of Employment for 2013-2015

The motion was offered by ____, seconded by ____, and carried (    ) to approve the provisions of the terms and conditions of employment for the Bus Technician/Mechanics for the period July 1, 2013 through June 30, 2015.

XIII. HIGHEST LEVEL OF STUDENT SUCCESS

XIV. SAFE AND WELCOMING ENVIRONMENT

XIV.A. 2013-2014 Free and Reduced Lunch Percentages

XV. UPCOMING EVENTS

XV.A. February School Board Meeting - Monday, February 24, 2014, 6:30 p.m.  (Date change due to Presidents' Day Holiday Observance)

XV.B. Minnesota School Boards Association Officers' Workshop - February 12, 2014

XVI. OTHER

XVI.A. Once Around the Table

XVII. ADJOURNMENT