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Meeting Agenda
1) Call to Order
2) Roll Call
3) Pledge of Allegiance
4) Presentations From the Floor
5) Approval of Minutes from Previous Meeting(s)
5)A) Board of Education Open Session Meeting Minutes
5)B) Board of Education Closed Session Meeting Minutes
6) Status of FOIA Request(s)/Response(s) 
7) Finance
7)A) Agenda of Bills
7)B) Approval of Payroll
7)C) Budgetary Reports
7)D) Treasurer's Report
8) Discussion of Action Items
9) Public Comments
10) Action Items
10)A) Destruction of Closed Session Recording(s)
10)B) Resolution Setting a Hearing to Discuss an Interfund Transfer
10)C) Intergovernmental Agreement between Illinois Department of Healthcare and Family Services (IL HFS) and Harrison School District #36
11) Information Items
12) Members' Comments
13) Closed Session
13)A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer of the District or against legal counsel for the District to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1), as amended by P.A. 101-459.
13)B) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
14) Return to Open Session
15) Action Items
15)A) Approval of Collective Bargaining Agreement between the Harrison Teacher's Association and the Board of Education for 2023-2027
15)B) Personnel - Appointment, Employment, Compensation, Resignation, Discipline, Performance, or Dismissal of Employee(s)
15)B)1) Approval of New Hire(s)
15)B)2) Approval of Support Staff Pay Increases for 2023-2024
15)B)3) Approval of Resignation(s)
16) Adjournment
Agenda Item Details Reload Your Meeting
Meeting: June 13, 2023 at 7:00 PM - Regular Meeting
Subject:
1) Call to Order
Description:
1. The meeting will be called to order at 7:00 P.M.

2. Roll will be called for the Regular Meeting of the Board of Education of Harrison School District #36.  Members will answer if they are present.

3. We will recite the Pledge of Allegiance.
 
Subject:
2) Roll Call
Subject:
3) Pledge of Allegiance
Subject:
4) Presentations From the Floor
Description:
This item on the Board of Education Agenda permits interested community members to address the Board.
Subject:
5) Approval of Minutes from Previous Meeting(s)
Description:
Submitted to the Board of Education are the minutes of the previous meeting(s).

The Board of Education must approve these minutes with corrections if desired in order to generate the official meeting record. 

The minutes of the Board transactions then become a part of the formal District #36 records and are available for examination by District #36 residents, auditors, and State authorities.

The motion to approve Board minutes can be by voice vote.

Verify if there are any corrections.
 
Subject:
5)A) Board of Education Open Session Meeting Minutes
Subject:
5)B) Board of Education Closed Session Meeting Minutes
Subject:
6) Status of FOIA Request(s)/Response(s) 
Description:
This section of the Board of Education meeting provides the opportunity to share any FOIA Request(s) and/or Response(s) with all in attendance.

"The president or district superintendent shall, at each regular board meeting, report any requests made of the district under provisions of the Freedom of Information Act and shall report the status of the district’s response."  105 ILCS 5/10-16.



On June 8, 2023, the District received a FOIA request from Mr. Vince Espi from the Prairie State Wire, regarding "Any contracts or agreements entered into between your school district and vendors providing Diversity, equity, and inclusion (DEI) services from January 1st, 2019, to the present day. Invoices, payment records, or financial documentation related to payments made to DEI vendors during the specified period.
Any reports, assessments, or evaluations conducted by DEI vendors, including their findings and recommendations. Communications, including emails, letters, and memos, exchanged between your school district and DEI vendors, discussing the provision of services or any related matters."...

The District responded to Mr. Espi on June 9, 2017, informing him that Harrison School has not had any contracts or vendors associated with diversity, equity or inclusion for the dates mentioned.

See enclosures for the FOIA request and response.
 
Subject:
7) Finance
Description:
The following Financial Reports are intended to provide the Board with essential information, which will enable them to exercise informed stewardship over the financial operation of Harrison School District #36.

A Budgetary Report and a Treasurer’s Report may appear solely for Board information but an Agenda of Bills and a Payroll Report must be brought before the Board for their action. 

Clarification or additional information can be provided by contacting either the Bookkeeper or the Superintendent prior to the meeting.

Reports Agenda of Bills & Payroll Do require a motion. 
Reports Budgetary & Treasurer Report do NOT require a motion.
 
Subject:
7)A) Agenda of Bills
Description:
The reports include the bills recommended for payment by the Board of Education.  Upon formal approval by the Board, the administration shall make payment to the appropriate parties or vendors. 
Subject:
7)B) Approval of Payroll
Description:
This report presents the payroll expenditures for the previous month along with the administration’s recommendation for Board approval. 
 
Subject:
7)C) Budgetary Reports
Description:
The Budgetary Reports reflect the transactions completed by the month, for the prior month.  These reports do not require approval.
  • Cash Receipt Listing by Fund: This report shows all of the deposits/transfers done throughout the month.
  • Revenue-Expenditure Summary: This report shows the current fiscal year’s budget numbers for Expenses and Revenue, the Expenses and Revenue for the month, the Expenses and Revenue for the Fiscal Year, and the percentage of the budget that has been used for the Fiscal Year.
Subject:
7)D) Treasurer's Report
Description:
The Treasurer’s Report provides a summary of Revenues and Expenditures for the prior month, by fund.  It also shows the balance of each Bank/Investment Account at the end of the month.

The cash-in and cash-out numbers represent liabilities from Payroll.  The liabilities are monies, such as IMRF, Annuities, Health Insurance, etc. that are deducted from paychecks and are held as "cash" until they go to the respective vendors.

This report does not require a motion.
 
Subject:
8) Discussion of Action Items
Description:
The Board of Education may discuss action items prior to taking formal action.

Following the discussion, the Public Comment agenda item will give the community the opportunity to make comments prior to the Board taking action.
  1. Destruction of Closed Session Recording(s)

In accordance with Board Policy 2:220-E1, the Board should approve the destruction of closed session recording(s) that are at least 18 months old and for which approved minutes of the closed meeting already exist.  This meeting will contain the approval of the destruction of closed session recordings prior to January 1, 2022.
 
  1. Resolution Setting a Hearing to Discuss an Interfund Transfer
 
  1. Intergovernmental Agreement between Illinois Department of Healthcare and Family Services (IL HFS) and Harrison SD #36


 
Subject:
9) Public Comments
Description:
The administration recommends that they be given an opportunity to deal with any presented problems, complaints or suggestions of an educational nature if they have not had the opportunity to do so. Parents or community members who have a question or concern should be directed to the Superintendent as the first point of contact.  If there is no satisfactory resolution to the educational or administrative matters presented at this juncture of the Board meeting, the individual or individuals addressing the Board indeed have the right to a further Board hearing and reaction.

Board of Education Policy 2:230

Public Participation at Board of Education Meetings and Petitions to the Board

At each regular and special open meetings, members of the public, and District employees may comment to, or ask questions of, the Board of Education, subject to reasonable constraints.

The individuals appearing before the Board are expected to follow these guidelines:
  1. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
  2. Identify oneself and be brief.  Ordinarily, comments shall be limited to 3 minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than 3 minutes.
  3. Observe the Board President’s decision to shorten public comment to conserve time and give the maximum number of individuals an opportunity to speak.
  4. Observe the Board President’s decision to determine procedural matters regarding public participation not otherwise covered in Board policy.
  5. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board at the next regularly scheduled Board meeting.
 
Subject:
10) Action Items
Subject:
10)A) Destruction of Closed Session Recording(s)
Subject:
10)B) Resolution Setting a Hearing to Discuss an Interfund Transfer
Subject:
10)C) Intergovernmental Agreement between Illinois Department of Healthcare and Family Services (IL HFS) and Harrison School District #36
Subject:
11) Information Items
Description:
  • School Meal Counts (see enclosure)
  • School Enrollment Counts (see enclosure)
Subject:
12) Members' Comments
Description:
The Board of Education Members may take this time to share information with other members of the Board and/or community members. 
Subject:
13) Closed Session
Subject:
13)A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer of the District or against legal counsel for the District to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1), as amended by P.A. 101-459.
Attachments:
Subject:
13)B) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).
Subject:
14) Return to Open Session
Subject:
15) Action Items
Subject:
15)A) Approval of Collective Bargaining Agreement between the Harrison Teacher's Association and the Board of Education for 2023-2027
Subject:
15)B) Personnel - Appointment, Employment, Compensation, Resignation, Discipline, Performance, or Dismissal of Employee(s)
Subject:
15)B)1) Approval of New Hire(s)
Subject:
15)B)2) Approval of Support Staff Pay Increases for 2023-2024
Subject:
15)B)3) Approval of Resignation(s)
Subject:
16) Adjournment

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