Meeting Agenda
I. Call to Order
II. Discussion Items
II.A. Discussion of Summer 2025 Work
II.A.1. Garden Project Update
II.A.2. Electrical Install at Ross/Sullivan MP Room for Food Service Equipment
II.A.3. Low Voltage Wiring (LVS) Project Completion
II.A.4. Sullivan and Grodsky - Door Intercom Replacements
II.A.5. Procom Installation at Godsky & Sullivan
II.A.6. Concrete & Paving Work Update
II.A.7. Review of Summer Custodial Work
II.A.8. Installation of Fire Rated Doors - Grodsky Basement
II.A.9. Review of Top Summer Maintenance Priorities
III. New Business
III.A. Optional Tour of Facilities
IV. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: August 5, 2025 at 8:30 AM - District 23 Buildings & Sites Committee Meeting
Subject:
I. Call to Order
Subject:
II. Discussion Items
Subject:
II.A. Discussion of Summer 2025 Work
Subject:
II.A.1. Garden Project Update
Description:
The garden area was cleared and leveled in preparation for installation. A border was constructed, and landscape fabric was laid to prevent weed growth. Boy Scouts, led by Eagle Scout candidate Gavin Salefski, assembled and placed the garden boxes, donated in full by the PTO. With support from the maintenance team and summer helpers, the Scouts filled the boxes with soil and spread stone throughout the surrounding area. We are working on securing three proposals for fencing & signage and have attached the current low vendor on the fence. We look forward to the Grand Opening in September!
Attachments:
Subject:
II.A.2. Electrical Install at Ross/Sullivan MP Room for Food Service Equipment
Description:
Electrical infrastructure was installed for two steam tables in the Ross/Sullivan MPR. Organic Life will provide the two steam tables at no cost to the District. This will allow for expanded food options at Ross and Sullivan. 
Subject:
II.A.3. Low Voltage Wiring (LVS) Project Completion
Description:
Replacement of network cabling at MacArthur and Grodsky has been completed in alignment with the original proposal. Some cables were identified as over 30 years old and in dire need of replacements.
Subject:
II.A.4. Sullivan and Grodsky - Door Intercom Replacements
Description:
Repairs at the Grodsky and Sullivan vestibule intercoms are no longer possible and the Master Station and mullion intercom with camera at each site are in need of replacement. Attached are the two proposals for the  entry intercom systems at Grodsky and Sullivan. Ideally, work will be completed prior to the start of school and Committee approval is being requested to proceed.
Attachments:
Subject:
II.A.5. Procom Installation at Godsky & Sullivan
Description:
Repairs at the Grodsky and Sullivan vestibule intercoms are no longer possible and the Master Station and mullion intercom with camera at each site are being replaced. Proposals have been attached for Committee approval.
Subject:
II.A.6. Concrete & Paving Work Update
Description:
Work is scheduled to be completed no later than August 10, 2025.
Concrete work will include: Ross, Sullivan, Grodsky sidewalk section replacement where cracks and level changes have developed. 
Asphalt Pavement - Re-striping and crack filling Ross, Sullivan, MacArthur. Gaga ball pit asphalt install, and additional section for bus entry at Schoenbeck Road.
Subject:
II.A.7. Review of Summer Custodial Work
Description:

  • Deep Cleaning: Comprehensive cleaning of classrooms, hallways, offices, and common areas, including walls, windows, and light fixtures.

  • Floor Stripping and Waxing: All tiled floors stripped of old finish and waxed to restore shine and protect surfaces.

  • Carpet Cleaning: All carpeted areas shampooed and extracted to remove embedded dirt, stains, and allergens.

  • Washroom Deep Cleaning: Full sanitization of restrooms, including toilets, urinals, sinks, partitions, walls, and floors.

  • Furniture Moving and Cleaning: Desks, chairs, tables, and other furniture moved for floor access, cleaned, and repositioned as needed.

  • HVAC and Vent Cleaning Support: Assistance with cleaning air vents and replacing filters to improve air quality.

  • Inventory Management: Supplies restocked and custodial storage areas reorganized and inventoried.

  • Exterior Grounds Support: Assistance with power washing entryways, maintaining walkways, and seasonal outdoor cleanup.
Subject:
II.A.8. Installation of Fire Rated Doors - Grodsky Basement
Description:
Fire Safety Upgrade: In response to a recent fire marshal inspection, fire-rated doors will be installed between the basement and first floor to enhance building safety. Doors are expected to be delivered to the contractor in early August, with installation scheduled for mid-August.
Subject:
II.A.9. Review of Top Summer Maintenance Priorities
Description:

  • SAIL Room - Sullivan: Installed doors and locks on previously open shelving units for enhanced security and organization.

  • SAIL Room - Mac: Demolished outdated shelving; installed new floor tile, drywall, and baseboards. Existing open shelving upgraded with secure, lockable doors.

  • Ross Library: Accent walls freshly painted to update and modernize the space.

  • Mac Orchestra Room: Interior repaint completed to refresh the learning environment.

  • Mac Music Room: Whiteboards and projector repositioned to the center of the room for improved visibility and instructional flow.

  • HVAC Maintenance: Routine filter exchanges performed to ensure optimal air quality and system efficiency.

  • Garden and Spigot Repairs: Walls requiring access were carefully opened, then reconstructed and re-tiled.

  • General Maintenance: Various maintenance tasks completed in preparation for the upcoming school year.
Subject:
III. New Business
Subject:
III.A. Optional Tour of Facilities
Subject:
IV. Adjournment

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