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Meeting Agenda
A. CALL TO ORDER & ROLL CALL
B. REVIEW & ADOPTION OF BOARD OF EDUCATION AGENDA
C. PLEDGE OF ALLEGIANCE
D. RECOGNITION OF VISITORS & PUBLIC COMMENT
E. REORGANIZATION OF THE BOARD OF EDUCATION
F. APPROVAL OF MINUTES
G. SUPERINTENDENT'S REPORT
G.1. FHS Band & Chorus "Class C" State Champions
G.2. FFA Plant Sale - Beginning May 2nd
G.3. Band Concert Invitation - May 2nd
G.4. Working with the Public
G.4.a. Threatening Letter to Superintendent
G.5. FOIA & Requests for Information
G.6. Health Department Guidelines for Kitchen Use by Outside Organizations
G.7. Legislative Updates
G.8. H.L.E.R.K. Monthly Bulletin
G.9. News Articles
G.10. IASB - Mandatory Board Training Information
G.11. IASB Joint Annual Conference Delegate Assembly
G.12. Village of Forreston Public Hearing
G.13. Zoning Request
G.14. TRS Pension Update
G.15. Impact of Sequestration
G.16. IEA President:  Revenue Needed to Address State's Fiscal Problems
G.17. IEA Teacher Quality & Status of State Information
G.18. Overview of Performance Evaluations for Illinois Teachers
G.19. Financial Outlook - Meridian School District
G.20. Vedra Scramble Golf Outing -- September 14, 2013
G.21. Ogle County Farm Bureau Requests FV Board Involvement
G.22. Notes of Appreciation
G.23. Activity Accounts
H. GOOD THINGS ARE HAPPENING FOR KIDS
H.1. Forreston Junior / Senior High School -- Travis Heinz
H.2. Forreston Grade School & German Valley Grade School -- Chris Shockey
I. COMMITTEE MEETINGS
J. DISTRICT HANDBOOKS & FEES SCHEDULE FOR 2013 - 14
K. ANNEXATION / DE-ANNEXATION REQUEST
L. WACC & OCEC UPDATES
L.1. WACC Governing Board Packet
L.2. WACC C.E.O. Program
L.3. WACC Work Based Learning Program
L.4. OCEC Executive Board Packet
L.5. Social Worker Update
M. DISTRICT FINANCIAL UPDATE
M.1. 3rd Quarter Expenditure & Revenue Report
M.2. Energy Update
M.3. Medicaid Reimbursement
M.4. Budget Preview / Overview for 2013 - 14
M.5. Perspective of Sports & Actual Costs
M.6. Historical Snapshot
M.6.a. # Certified Staff & Student Enrollment
M.6.b. Administrative Cost Reductions
M.6.c. # Administrators
M.6.d. Administrator Pay Freeze
N. TRANSPORTATION UPDATE
N.1. Transportation Preview / Overview
O. INSURANCE COMMITTEE & RENEWAL PROCESS FOR 2013
O.1. Insurance Committee Invitation
O.2. Teachers' Contract Language on Insurance
O.3. Insurance Renewal Documents
O.4. Health Care Reform
O.5. Blue Cross / Blue Shield Blue Directions
P. CONSENT AGENDA
P.1. Monthly Financial Report
P.2. FV Final Calendar for 2012 - 13
P.3. Payment of Bills & Claims
Q. EXECUTIVE SESSION
R. PERSONNEL
S. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: April 30, 2013 at 6:30 PM - Organizational & Regular Board Meeting
Subject:
A. CALL TO ORDER & ROLL CALL
Description:



Subject:
B. REVIEW & ADOPTION OF BOARD OF EDUCATION AGENDA
Description:

RECOMMENDATION:  That the Board of Education approve and adopt the agenda as presented.  ROLL CALL VOTE.


 
Subject:
C. PLEDGE OF ALLEGIANCE
Description:



Subject:
D. RECOGNITION OF VISITORS & PUBLIC COMMENT
Description:





Subject:
E. REORGANIZATION OF THE BOARD OF EDUCATION
Description:

Specific steps are required for the successful reorganization of the Board of Education.  The steps the Board follows are outlined below:

1)  A motion is needed to appoint a President Pro-Tem. 

RECOMMENDATION: That the Board of Education appoint Superintendent Taylor to serve as President Pro-Tem.  ROLL CALL VOTE.

2)  The President Pro-Tem will OPEN THE FLOOR for nominations for the office of PRESIDENT.  The term of office shall be for 2 years, until April, 2015.
  • Nominations will be received by the President Pro-Tem.  No second is needed to nominate an individual.
  • The President Pro-Tem will call for further nominations.  The President Pro-Tem will then CLOSE NOMINATIONS.  No motion is needed to close nominations.
  • If only one nomination, the President Pro-Tem will declare the PRESIDENT.  If more than one nomination, public roll call vote will be taken for each individual nominated for the position in the order in which the candidates were nominated.
  • Names will be called to a vote until a candidate is approved.
  • The President Pro-Tem will announce the successful candidate for PRESIDENT, and indicate that the term will end April, 2015.
3)  After a successful election for PRESIDENT, the President Pro-Tem will transfer the chairing of the meeting.

4)  The PRESIDENT will open the floor for nominations for the office of VICE PRESIDENT.  The same process as above will follow to name a successful nominee.

5)  The PRESIDENT will follow the same process for the selection of SECRETARY.

6)  Following the election of officers, the PRESIDENT will appoint a member of the Board of Education as District representative to the OGLE COUNTY EDUCATIONAL COOPERATIVE GOVERNING BOARD.

7)  The PRESIDENT will request a motion to approve the following:
  • Appoint Lorene Stamm as District Treasurer.
  • Appoint Pam Birkholz as Board Recording Secretary.
  • Approve the schedule for regular Board of Education meeting dates and times (typically, the third Wednesday of each month, unless otherwise specified) as follows for the remainder of the fiscal year:   May 15, 2013 and June 26, 2013.

RECOMMENDATION:  That the Board of Education approve the District Treasurer, Board Recording Secretary, and meetings as listed.  ROLL CALL VOTE.
Subject:
F. APPROVAL OF MINUTES
Description:

RECOMMENDATION:  That the Board of Education approve minutes of the Regular Meeting of March 20, 2013 -- and the Special and Closed Meetings of April 10, 2013.  ROLL CALL VOTE.
Subject:
G. SUPERINTENDENT'S REPORT
Subject:
G.1. FHS Band & Chorus "Class C" State Champions
Subject:
G.2. FFA Plant Sale - Beginning May 2nd
Subject:
G.3. Band Concert Invitation - May 2nd
Subject:
G.4. Working with the Public
Subject:
G.4.a. Threatening Letter to Superintendent
Subject:
G.5. FOIA & Requests for Information
Subject:
G.6. Health Department Guidelines for Kitchen Use by Outside Organizations
Subject:
G.7. Legislative Updates
Subject:
G.8. H.L.E.R.K. Monthly Bulletin
Subject:
G.9. News Articles
Subject:
G.10. IASB - Mandatory Board Training Information
Subject:
G.11. IASB Joint Annual Conference Delegate Assembly
Subject:
G.12. Village of Forreston Public Hearing
Subject:
G.13. Zoning Request
Subject:
G.14. TRS Pension Update
Subject:
G.15. Impact of Sequestration
Subject:
G.16. IEA President:  Revenue Needed to Address State's Fiscal Problems
Subject:
G.17. IEA Teacher Quality & Status of State Information
Subject:
G.18. Overview of Performance Evaluations for Illinois Teachers
Subject:
G.19. Financial Outlook - Meridian School District
Subject:
G.20. Vedra Scramble Golf Outing -- September 14, 2013
Subject:
G.21. Ogle County Farm Bureau Requests FV Board Involvement
Subject:
G.22. Notes of Appreciation
Subject:
G.23. Activity Accounts
Description:

Subject:
H. GOOD THINGS ARE HAPPENING FOR KIDS
Description:
Subject:
H.1. Forreston Junior / Senior High School -- Travis Heinz
Subject:
H.2. Forreston Grade School & German Valley Grade School -- Chris Shockey
Description:



Subject:
I. COMMITTEE MEETINGS
Description:

RECOMMENDATION:  That the Board of Education review the minutes from the March 20, 2013 Curriculum Committee meeting.  FOR INFORMATION ONLY.
Subject:
J. DISTRICT HANDBOOKS & FEES SCHEDULE FOR 2013 - 14
Description:

RECOMMENDATION:  That the Board of Education accept the Fees Schedule, Parent/Student Handbook, Extra-Curricular Handbook, Band Handbooks, Chorus Handbooks, Student Council Handbook, Teachers' Handbooks, Kindergarten Handbook, Little Cardinals Preschool Handbook, and FFA Handbook for the 2013 - 14 school year as final approval.  ROLL CALL VOTE.
Subject:
K. ANNEXATION / DE-ANNEXATION REQUEST
Description:

RECOMMENDATION:  After hearing the parents' / property owners' presentation and reviewing the request for annexation / de-annexation to the Forrestville Valley School District, we await action by the Pecatonica School District.  They plan to address the issue at their May 20, 2013 meeting.  Following the anticipated acceptance of Pecatonica, Forrestville Valley will approve the process and forward the recommendation to the responsible Regional Boards.  FOR INFORMATION ONLY.
Subject:
L. WACC & OCEC UPDATES
Description:

As a reminder, the Superintendent serves Forrestville Valley School District #221 routinely as a Board member on the Executive  Board of the OCEC (a FV #221 Board member serves on the Governing Board) and as a Board member for WACC.  Both Boards require at least monthly meetings for operation, as well as committee meetings and special service on projects, such as Collective Bargaining, Budget, Transportation, Curriculum, and Evaluation.  Enclosed are recent samples of the Board packets.  Please share any input you may have as we educate FV students birth to 22 years of age.  FOR INFORMATION ONLY.
Subject:
L.1. WACC Governing Board Packet
Subject:
L.2. WACC C.E.O. Program
Subject:
L.3. WACC Work Based Learning Program
Subject:
L.4. OCEC Executive Board Packet
Subject:
L.5. Social Worker Update
Description:








Subject:
M. DISTRICT FINANCIAL UPDATE
Description:

As the largest business in the area, our school district has many responsibilities and opportunities.  As usual, you will find the 3rd Quarter Financial Report and a variety of related financial data to review.  The cycle for Budget Development is well underway, planning effectively for school year 2013 - 14.

The Superintendent will review each enclosed component of the coming year's plan, confirming Board directives and developing appropriate action.

Questions are encouraged.  FOR INFORMATION ONLY.
Subject:
M.1. 3rd Quarter Expenditure & Revenue Report
Subject:
M.2. Energy Update
Subject:
M.3. Medicaid Reimbursement
Subject:
M.4. Budget Preview / Overview for 2013 - 14
Subject:
M.5. Perspective of Sports & Actual Costs
Subject:
M.6. Historical Snapshot
Subject:
M.6.a. # Certified Staff & Student Enrollment
Subject:
M.6.b. Administrative Cost Reductions
Subject:
M.6.c. # Administrators
Subject:
M.6.d. Administrator Pay Freeze
Description:

Subject:
N. TRANSPORTATION UPDATE
Description:

RECOMMENDATION:  That the Board of Education review the Transportation Preview / Overview and discuss planning for 2013 - 14.  FOR INFORMATION ONLY.
Subject:
N.1. Transportation Preview / Overview
Description:

Subject:
O. INSURANCE COMMITTEE & RENEWAL PROCESS FOR 2013
Description:

RECOMMENDATION:  That the Board of Education hear the background and work completed to develop renewals for staff insurance for the 2013 - 14 school year, name Caywood & Associates as agents of record for the purpose of renewals, and direct the Superintendent to engage the Insurance Committee to determine recommended insurance plan(s) for health / dental / life in 2013 - 14.  ROLL CALL VOTE.
Subject:
O.1. Insurance Committee Invitation
Subject:
O.2. Teachers' Contract Language on Insurance
Subject:
O.3. Insurance Renewal Documents
Subject:
O.4. Health Care Reform
Subject:
O.5. Blue Cross / Blue Shield Blue Directions
Description:



Subject:
P. CONSENT AGENDA
Subject:
P.1. Monthly Financial Report
Subject:
P.2. FV Final Calendar for 2012 - 13
Subject:
P.3. Payment of Bills & Claims
Description:

RECOMMENDATION:  That the Board of Education approve and authorize items of the Consent Agenda as presented.  ROLL CALL VOTE.
Subject:
Q. EXECUTIVE SESSION
Description:

RECOMMENDATION:  That the Board of Education adjourn to an Executive Session to discuss student discipline, negotiations, and the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.  ROLL CALL VOTE.
Subject:
R. PERSONNEL
Description:

RECOMMENDATION:  That the Board of Education approve the personnel recommendations as presented.  ROLL CALL VOTE.
Subject:
S. ADJOURNMENT

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