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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Student Recognition
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2.A. Olympia High School State Wrestlers
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2.B. Olympia High School State Speech
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2.C. Reed Naughton - FFA
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3. Recognition of Visitors
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4. Opportunity for Public Input
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4.A. Sarah Boitnott - Olympia High School Parent
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5. Approval of Consent Agenda
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5.A. Approve Agenda
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5.B. Approve Minutes from the March 10, 2025 Regular Scheduled Board of Education Meeting (Attachment)
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5.C. Approve the minutes from the March 10, 2025 Waiver Hearing (Attachment)
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5.D. Approve Bills & Financial Reports (Attachment)
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5.E. Approve the following resignations:
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5.E.1. Mark Frederick - Olympia High School Assistant Principal, effective at the end of the 2024-2025 school year (Attachment)
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5.E.2. Caitlin Smith - Olympia High School Social Studies Teacher, effective at the end of the 2024-2025 school year (Attachment)
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5.E.3. Kate Campbell - Olympia North Elementary Health Clerk, effective at the end of the 2024-2025 school year (Attachment)
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5.E.4. Megan Eilts - Olympia High School Basketball Cheer Coach, effective March 28, 2025 (Attachment)
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5.E.5. Angie Swartzendruber - Olympia High School Assistant Cross Country Coach, effective March 27, 2025 (Attachment)
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5.F. Approve the employment of the following certified personnel:
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5.F.1. Patricia Carmitchel - Olympia High School Assistant Principal, effective for the 2025-2026 school year (Attachment)
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5.F.2. Meghan Briscoe - Olympia South Elementary 3rd Grade Teacher, effective for the 2025-2026 school year (Attachment)
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5.F.3. Jennifer Hageman - Olympia North Elementary 5th Grade Teacher, effective for the 2025-2026 school year (Attachment)
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5.F.4. Mark Flores - Olympia High School Physical Education & Health Teacher, effective for the 2025-2026 school year (Attachment)
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5.F.5. Carson Inselmann - Olympia Middle School English Teacher (1-year leave position), effective for the 2025-2026 school year (Attachment)
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5.G. Approve the employment of the following Education Support Staff / Coaches:
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5.G.1. Kate Campbell - Olympia North Elementary Paraprofessional, effective for the 2025-2026 school year (Attachment)
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5.G.2. Carson Inselmann - Olympia High School Assistant Boys Soccer Coach, effective for the 2025-2026 school year (Attachment)
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5.G.3. Chloe Kindred - Olympia High School Football Cheer Coach, effective for the 2025-2026 season (Attachment)
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5.G.4. Tori Durham - Olympia High School Basketball Cheer Coach (Split-Stipend), effective for the 2025-2026 season (Attachment)
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5.G.5. Kelby Coggins - Olympia High School Basketball Cheer Coach (Split-Stipend), effective for the 2025-2026 season (Attachment)
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5.H. Approve Brianna Tresemer as the Olympia 5th Grade Chair position, effective for the 2025-2026 school year (Attachment)
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5.I. Approve the transfer of Olympia South Elementary 2nd Grade Teacher Jody Metz, to the open Elementary Full-Time Substitute Position, effective for the 2025-2026 school year (Attachment)
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5.J. Approve the following Extra-Curricular Volunteers for the 2024-2025 school year:
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5.J.1. Drew Olson - Olympia High School Baseball Program (Attachment)
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5.K. Approve the Olympia High School Choir to attend a retreat at Grand Bear Resort in Utica, Illinois, July 9-11, 2025 (Attachment)
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5.L. Approve the 2025-2026 Attendance Exception Requests, as presented by Dr. Laura O'Donnell (Attachment)
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5.M. Approve the 2025-2026 Board of Education Meeting Schedule (Attachment)
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5.N. Approve the 2025-2026 Consolidated Plan (Attachment)
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5.O. Approve the Student Support Specialist Job Description (Attachment)
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5.P. Approve the 2025-2026 IESA Membership Renewal (Attachment)
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6. Communications
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6.A. FOIA Requests:
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6.A.1. ACB - #1 Financial Records Data for Fiscal Years 2024, 2014, and 2004.
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6.A.2. ACB - #2 Financial Records Data for Fiscal Years 2019, 2009, and 1999.
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6.A.3. ACB - #3 Financial Records Data for Fiscal Years 2020, 2010, and 2000.
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6.A.4. ACB - #4 Financial Records Data for Fiscal Years 2021, 2011, and 2001.
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6.A.5. ACB - #5 Financial Records Data for Fiscal Years 2022, 2012, and 2002.
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6.A.6. ACB - #6 Financial Records Data for Fiscal Years 2023, 2013, and 2003.
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6.A.7. ACB - #7 Financial Records Data for Fiscal Years 2018, 2008, and 1998.
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6.A.8. ACB - #8 Financial Records Data for Fiscal Years 2015, and 2005.
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6.A.9. ACB - #9 Financial Records Data for Fiscal Years 2016, and 2006.
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6.A.10. ACB - #10 Financial Records Data for Fiscal Years 2017, and 2007.
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6.A.11. Allison Hester - The Data Branch - All purchase orders from January 1, 2020 to present day.
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6.A.12. Smart Procure - General purchasing records from 12/17/2024 to April 2, 2025.
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6.B. Olympia High School Business Club Presentation
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7. Administrative Committee Reports
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7.A. Finance Committee
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8. Administrative Reports
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8.A. Assistant Superintendent's Report (Attachment)
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8.A.1. Minier TIF Intergovernmental Agreement
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8.A.2. Additional O+M Revenue Streams
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8.A.3. Working Cash Fund Transfer
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8.B. Superintendent's Report
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8.B.1. Consolidated Plan Approval
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8.B.2. Combined Position (Student Support Specialist)
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8.B.3. Driver's Ed Waiver
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8.B.4. E-Learning Waiver
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8.B.5. Bargaining Update
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8.B.6. County Sales Tax
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9. Other Business
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10. Action Items
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11. Executive Session
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12. Action as a Result of Executive Session
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 14, 2025 at 6:10 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:10 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Student Recognition
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| Subject: |
2.A. Olympia High School State Wrestlers
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| Subject: |
2.B. Olympia High School State Speech
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| Subject: |
2.C. Reed Naughton - FFA
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| Subject: |
3. Recognition of Visitors
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| Subject: |
4. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4.A. Sarah Boitnott - Olympia High School Parent
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| Subject: |
5. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
5.A. Approve Agenda
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| Subject: |
5.B. Approve Minutes from the March 10, 2025 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
5.C. Approve the minutes from the March 10, 2025 Waiver Hearing (Attachment)
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| Subject: |
5.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
5.E. Approve the following resignations:
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| Subject: |
5.E.1. Mark Frederick - Olympia High School Assistant Principal, effective at the end of the 2024-2025 school year (Attachment)
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| Subject: |
5.E.2. Caitlin Smith - Olympia High School Social Studies Teacher, effective at the end of the 2024-2025 school year (Attachment)
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| Subject: |
5.E.3. Kate Campbell - Olympia North Elementary Health Clerk, effective at the end of the 2024-2025 school year (Attachment)
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| Subject: |
5.E.4. Megan Eilts - Olympia High School Basketball Cheer Coach, effective March 28, 2025 (Attachment)
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| Subject: |
5.E.5. Angie Swartzendruber - Olympia High School Assistant Cross Country Coach, effective March 27, 2025 (Attachment)
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| Subject: |
5.F. Approve the employment of the following certified personnel:
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| Subject: |
5.F.1. Patricia Carmitchel - Olympia High School Assistant Principal, effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.F.2. Meghan Briscoe - Olympia South Elementary 3rd Grade Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.F.3. Jennifer Hageman - Olympia North Elementary 5th Grade Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.F.4. Mark Flores - Olympia High School Physical Education & Health Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.F.5. Carson Inselmann - Olympia Middle School English Teacher (1-year leave position), effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.G. Approve the employment of the following Education Support Staff / Coaches:
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| Subject: |
5.G.1. Kate Campbell - Olympia North Elementary Paraprofessional, effective for the 2025-2026 school year (Attachment)
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|
| Subject: |
5.G.2. Carson Inselmann - Olympia High School Assistant Boys Soccer Coach, effective for the 2025-2026 school year (Attachment)
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|
| Subject: |
5.G.3. Chloe Kindred - Olympia High School Football Cheer Coach, effective for the 2025-2026 season (Attachment)
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| Subject: |
5.G.4. Tori Durham - Olympia High School Basketball Cheer Coach (Split-Stipend), effective for the 2025-2026 season (Attachment)
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| Subject: |
5.G.5. Kelby Coggins - Olympia High School Basketball Cheer Coach (Split-Stipend), effective for the 2025-2026 season (Attachment)
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| Subject: |
5.H. Approve Brianna Tresemer as the Olympia 5th Grade Chair position, effective for the 2025-2026 school year (Attachment)
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| Subject: |
5.I. Approve the transfer of Olympia South Elementary 2nd Grade Teacher Jody Metz, to the open Elementary Full-Time Substitute Position, effective for the 2025-2026 school year (Attachment)
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|
| Subject: |
5.J. Approve the following Extra-Curricular Volunteers for the 2024-2025 school year:
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|
| Subject: |
5.J.1. Drew Olson - Olympia High School Baseball Program (Attachment)
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|
| Subject: |
5.K. Approve the Olympia High School Choir to attend a retreat at Grand Bear Resort in Utica, Illinois, July 9-11, 2025 (Attachment)
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|
| Subject: |
5.L. Approve the 2025-2026 Attendance Exception Requests, as presented by Dr. Laura O'Donnell (Attachment)
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|
| Subject: |
5.M. Approve the 2025-2026 Board of Education Meeting Schedule (Attachment)
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| Subject: |
5.N. Approve the 2025-2026 Consolidated Plan (Attachment)
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| Subject: |
5.O. Approve the Student Support Specialist Job Description (Attachment)
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| Subject: |
5.P. Approve the 2025-2026 IESA Membership Renewal (Attachment)
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| Subject: |
6. Communications
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| Subject: |
6.A. FOIA Requests:
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| Subject: |
6.A.1. ACB - #1 Financial Records Data for Fiscal Years 2024, 2014, and 2004.
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|
| Subject: |
6.A.2. ACB - #2 Financial Records Data for Fiscal Years 2019, 2009, and 1999.
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| Subject: |
6.A.3. ACB - #3 Financial Records Data for Fiscal Years 2020, 2010, and 2000.
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| Subject: |
6.A.4. ACB - #4 Financial Records Data for Fiscal Years 2021, 2011, and 2001.
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| Subject: |
6.A.5. ACB - #5 Financial Records Data for Fiscal Years 2022, 2012, and 2002.
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| Subject: |
6.A.6. ACB - #6 Financial Records Data for Fiscal Years 2023, 2013, and 2003.
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| Subject: |
6.A.7. ACB - #7 Financial Records Data for Fiscal Years 2018, 2008, and 1998.
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| Subject: |
6.A.8. ACB - #8 Financial Records Data for Fiscal Years 2015, and 2005.
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| Subject: |
6.A.9. ACB - #9 Financial Records Data for Fiscal Years 2016, and 2006.
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| Subject: |
6.A.10. ACB - #10 Financial Records Data for Fiscal Years 2017, and 2007.
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| Subject: |
6.A.11. Allison Hester - The Data Branch - All purchase orders from January 1, 2020 to present day.
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| Subject: |
6.A.12. Smart Procure - General purchasing records from 12/17/2024 to April 2, 2025.
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| Subject: |
6.B. Olympia High School Business Club Presentation
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| Subject: |
7. Administrative Committee Reports
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| Subject: |
7.A. Finance Committee
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| Subject: |
8. Administrative Reports
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| Subject: |
8.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
8.A.1. Minier TIF Intergovernmental Agreement
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| Subject: |
8.A.2. Additional O+M Revenue Streams
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| Subject: |
8.A.3. Working Cash Fund Transfer
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| Subject: |
8.B. Superintendent's Report
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| Subject: |
8.B.1. Consolidated Plan Approval
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| Subject: |
8.B.2. Combined Position (Student Support Specialist)
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| Subject: |
8.B.3. Driver's Ed Waiver
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| Subject: |
8.B.4. E-Learning Waiver
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| Subject: |
8.B.5. Bargaining Update
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| Subject: |
8.B.6. County Sales Tax
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| Subject: |
9. Other Business
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| Subject: |
10. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the E-Learning Waiver, as presented by Dr. Laura O'Donnell.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Driver's Education Waiver, as presented by Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the TIF Agreement between the Olympia School District and the Village of Minier. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
11. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
12. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
13. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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