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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the January 13, 2025 Regular Scheduled Board of Education Meeting (Attachment)
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4.C. Approve Minutes from the January 13, 2025 Public Waiver Hearing (Attachment)
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4.D. Approve Bills & Financial Reports (Attachment)
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4.E. Approve the following resignations:
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4.E.1. Whitney Hodges - Olympia High School Administrative Assistant, effective at the end of the 2024-2025 school year (Attachment)
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4.E.2. Vanessa Tibbs - Olympia South Elementary Interventionist, effective February 7, 2025 (Attachment)
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4.E.3. Chelsi Lanham - Olympia North Elementary Paraprofessional, effective January 24, 2025 (Attachment)
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4.E.4. Aubrey Zega - Olympia Middle School Dance Coach, effective at the end of the 2024-2025 season (Attachment)
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4.E.5. David Shreve - Olympia Middle School Paraprofessional, effective February 2, 2025 (Attachment)
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4.E.6. Kayla Craig - Olympia South Elementary Paraprofessional, effective February 7, 2025 (Attachment)
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4.F. Approve the employment of the following certified personnel:
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4.F.1. Melissa Baker - Olympia High School Special Education Teacher, effective for the 2025-2026 school year (Attachment)
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4.F.2. Erin Turner - Olympia West 3rd Grade Teacher, effective for the 2025-2026 school year (Attachment)
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4.G. Approve the employment of the following Educational Support Personnel / Coaches:
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4.G.1. Whitney Hodges - Olympia West Elementary Administrative Assistant, effective for the 2025-2026 school year (Attachment)
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4.G.2. Vanessa Tibbs - Olympia District Library Media Technician, effective February 10, 2025 (Attachment)
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4.G.3. Vanessa Tibbs - Olympia District Substitute Caller, effective for the remainder of the 2024-2025 school year (Attachment)
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4.G.4. Kayla Craig - Olympia South Elementary Interventionist, effective February 10, 2025 (Attachment)
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4.G.5. Jenny Denham - Olympia South Elementary Paraprofessional, effective February 10, 2025 (Attachment)
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4.G.6. Lauren Ewins - Olympia South Elementary Paraprofessional, effective February 10, 2025 (Attachment)
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4.H. Approve the Increases / Decreases in Hours for the following staff members:
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4.H.1. Pam Kilmer, increase from 4 to 5 hours per day, effective February 10, 2025 (Attachment)
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4.I. Approve a one-year leave of absence for Susan Springer, Olympia Middle School Teacher, effective for the 2025-2026 school year (Attachment)
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4.J. Approve the employment of the following After-School Interventionists:
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4.J.1. Jean Carlson, Kylie Christensen, Sarah Warman, and Emily Weyl - Olympia West Elementary (Attachment)
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4.K. Approve the following Extra Curricular volunteers, effective for the 2024-2025 season:
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4.K.1. Deanna Tackett - Olympia High School Business Club (Attachment)
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4.K.2. Tori Durham - Olympia High School Cheer Program, effective for the 2024-2025 season (Attachment)
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4.K.3. Doug Smith - Olympia High School Football Program (Attachment)
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4.K.4. Tom Cassel - Olympia High School Bass Fishing (Attachment)
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4.L. Approve an overnight trip for Olympia High School Student Council members to attend the Illinois State Convention in Lombard, Illinois, on May 1-3, 2025 (Attachment)
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4.M. Approve an overnight trip for the Olympia High School Cross Country Team to attend Camp Menno Haven in Tiskilwa, IL from June 23-25, 2025 (Attachment)
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4.N. Approve changing the name of the Administrative Intern Position to Elementary Assistant Principal (Attachment)
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4.O. Approve the District's Risk Management Plan, effective February 10, 2025 (Attachment)
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4.P. Approve to keep audio Executive Session minutes for the past 12 months closed and to destroy audio Executive Session minutes older than 12 months.
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5. Communications
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5.A. A Communications Folder will circulate around the Board Table.
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5.B. School Board President Kevin Frazier Recognition
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6. Administrative Committee Reports
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. McLean County Sales Facility Tax Projections
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7.A.2. Risk Management Plan (Attachment)
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7.A.3. Annual Disclosure Report (Attachment)
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7.A.4. ESP Seniority List (Attachment)(Motion)
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7.B. Superintendent's Report
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7.B.1. Elementary Assistant Principal Position (Motion)
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7.B.2. Certified Seniority Lists (Attachment)(Motion)
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7.B.3. Board Policy Revisions - Final Reading (Attachments)(Motion)
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7.B.4. Vision 2030 Resolution (Attachment)
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7.B.5. 2025-2026 Administrators / Directors / Managers Re-employment (Attachment)(Motion)
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7.B.6. MAP Fall to Winter Growth
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7.B.7. Mike Manahan Recognition / Naming of the Mat Room (Attachment)(Motion)
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | February 10, 2025 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by Vice President Carolyn Hansen with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the January 13, 2025 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.C. Approve Minutes from the January 13, 2025 Public Waiver Hearing (Attachment)
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| Subject: |
4.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
4.E. Approve the following resignations:
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| Subject: |
4.E.1. Whitney Hodges - Olympia High School Administrative Assistant, effective at the end of the 2024-2025 school year (Attachment)
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| Subject: |
4.E.2. Vanessa Tibbs - Olympia South Elementary Interventionist, effective February 7, 2025 (Attachment)
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| Subject: |
4.E.3. Chelsi Lanham - Olympia North Elementary Paraprofessional, effective January 24, 2025 (Attachment)
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| Subject: |
4.E.4. Aubrey Zega - Olympia Middle School Dance Coach, effective at the end of the 2024-2025 season (Attachment)
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| Subject: |
4.E.5. David Shreve - Olympia Middle School Paraprofessional, effective February 2, 2025 (Attachment)
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| Subject: |
4.E.6. Kayla Craig - Olympia South Elementary Paraprofessional, effective February 7, 2025 (Attachment)
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| Subject: |
4.F. Approve the employment of the following certified personnel:
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| Subject: |
4.F.1. Melissa Baker - Olympia High School Special Education Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.F.2. Erin Turner - Olympia West 3rd Grade Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.G. Approve the employment of the following Educational Support Personnel / Coaches:
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| Subject: |
4.G.1. Whitney Hodges - Olympia West Elementary Administrative Assistant, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.G.2. Vanessa Tibbs - Olympia District Library Media Technician, effective February 10, 2025 (Attachment)
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| Subject: |
4.G.3. Vanessa Tibbs - Olympia District Substitute Caller, effective for the remainder of the 2024-2025 school year (Attachment)
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| Subject: |
4.G.4. Kayla Craig - Olympia South Elementary Interventionist, effective February 10, 2025 (Attachment)
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| Subject: |
4.G.5. Jenny Denham - Olympia South Elementary Paraprofessional, effective February 10, 2025 (Attachment)
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| Subject: |
4.G.6. Lauren Ewins - Olympia South Elementary Paraprofessional, effective February 10, 2025 (Attachment)
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| Subject: |
4.H. Approve the Increases / Decreases in Hours for the following staff members:
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| Subject: |
4.H.1. Pam Kilmer, increase from 4 to 5 hours per day, effective February 10, 2025 (Attachment)
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|
| Subject: |
4.I. Approve a one-year leave of absence for Susan Springer, Olympia Middle School Teacher, effective for the 2025-2026 school year (Attachment)
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|
| Subject: |
4.J. Approve the employment of the following After-School Interventionists:
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| Subject: |
4.J.1. Jean Carlson, Kylie Christensen, Sarah Warman, and Emily Weyl - Olympia West Elementary (Attachment)
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| Subject: |
4.K. Approve the following Extra Curricular volunteers, effective for the 2024-2025 season:
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| Subject: |
4.K.1. Deanna Tackett - Olympia High School Business Club (Attachment)
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| Subject: |
4.K.2. Tori Durham - Olympia High School Cheer Program, effective for the 2024-2025 season (Attachment)
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| Subject: |
4.K.3. Doug Smith - Olympia High School Football Program (Attachment)
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| Subject: |
4.K.4. Tom Cassel - Olympia High School Bass Fishing (Attachment)
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| Subject: |
4.L. Approve an overnight trip for Olympia High School Student Council members to attend the Illinois State Convention in Lombard, Illinois, on May 1-3, 2025 (Attachment)
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| Subject: |
4.M. Approve an overnight trip for the Olympia High School Cross Country Team to attend Camp Menno Haven in Tiskilwa, IL from June 23-25, 2025 (Attachment)
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| Subject: |
4.N. Approve changing the name of the Administrative Intern Position to Elementary Assistant Principal (Attachment)
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| Subject: |
4.O. Approve the District's Risk Management Plan, effective February 10, 2025 (Attachment)
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| Subject: |
4.P. Approve to keep audio Executive Session minutes for the past 12 months closed and to destroy audio Executive Session minutes older than 12 months.
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| Subject: |
5. Communications
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| Subject: |
5.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
5.B. School Board President Kevin Frazier Recognition
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| Subject: |
6. Administrative Committee Reports
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| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. McLean County Sales Facility Tax Projections
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| Subject: |
7.A.2. Risk Management Plan (Attachment)
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| Subject: |
7.A.3. Annual Disclosure Report (Attachment)
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| Subject: |
7.A.4. ESP Seniority List (Attachment)(Motion)
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. Elementary Assistant Principal Position (Motion)
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| Subject: |
7.B.2. Certified Seniority Lists (Attachment)(Motion)
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| Subject: |
7.B.3. Board Policy Revisions - Final Reading (Attachments)(Motion)
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7.B.4. Vision 2030 Resolution (Attachment)
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7.B.5. 2025-2026 Administrators / Directors / Managers Re-employment (Attachment)(Motion)
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7.B.6. MAP Fall to Winter Growth
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7.B.7. Mike Manahan Recognition / Naming of the Mat Room (Attachment)(Motion)
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the 2024-2025 Certified Seniority Lists, as presented by Superintendent Dr. Laura O'Donnell.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the 2024-2025 ESP Seniority List, as presented by Assistant Superintendent Andrew Walsh. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the October 2024 Policy Bundle, as presented by Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Vision 2030 Resolution, as presented by Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the re-employment of Administrators, Directors, and Managers, as presented by Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve naming the Olympia High School Mat Room the "Mike Manahan Mat Room". Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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