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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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2.A. Olympia High School Girls Cross Country State Qualifiers
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2.B. Olympia Middle School State Speech Contest Winners
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the December 2, 2024 Regular Scheduled Board of Education Meeting (Attachment)
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4.C. Approve Minutes from the December 2, 2024 Public Levy Hearing (Attachment)
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4.D. Approve Bills & Financial Reports (Attachments)
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4.E. Approve the following resignations:
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4.E.1. Rylee Defebaugh - Olympia District Bus Driver, effective December 10, 2024 (Attachment)
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4.E.2. Chris VanDyke - Olympia North Elementary Interventionist, effective December 20, 2024 (Attachment)
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4.E.3. Lisa Perez - Olympia District Bus Aide, effective January 6, 2025 (Attachment)
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4.E.4. Savannah Schmidgall - Olympia West Elementary Paraprofessional, effective January 24, 2025 (Attachment)
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4.F. Approve the employment of the following certified staff:
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4.F.1. Stevie Miller - Olympia Middle School Assistant Principal, effective for the 2025-2026 school year (Attachment)
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4.F.2. Peyton Metry - Olympia North Elementary Special Education Teacher, effective for the 2025-2026 school year (Attachment)
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4.F.3. Sadie Kaiser - Olympia District Elementary Art Teacher, effective for the 2025-2026 school year (Attachment)
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4.G. Approve the employment of the following Educational Support Personnel / Coaches is recommended:
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4.G.1. Stacy Schmidgall - Olympia Middle School Paraprofessional, effective January 6, 2025 (Attachment)
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4.G.2. Mya Kaeb - Olympia Middle School Assistant Track Coach, effective for the 2024-2025 season (Attachment)
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4.G.3. Catherine Sandschafer - Olympia District Bus Driver, effective January 13, 2025 (Attachment)
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4.G.4. Brent Shedd - Olympia High School Assistant Girls Soccer Coach, effective for the 2024-2025 season (Attachment)
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4.H. Approve the following Increases / Decreases in Hours for the following staff members:
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4.H.1. Tessica Oehler - Olympia District Bus Driver, from 7.25 hours to 7.5 hours, effective for the remainder of the 2024-2025 school year (Attachment)
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4.I. Approve the employment of the following after-school interventionists:
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4.I.1. Erin Barnard, Lisa Althoff, Cindy Melick and Cynthia Scott (Attachment)
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4.J. Approve the employment of the following after-school STEM supervisors, effective February 3, 2025:
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4.J.1. Vanessa Tibbs, Connie Carroll - Olympia South Elementary (Attachment)
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4.K. Approve an overnight trip to the Illinois State FFA Ground Zero Conference in Springfield, Illinois, on January 22-23, 2025 (Attachment)
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4.L. Approve the following Extra Curricular volunteers, effective for the 2024-2025 season:
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4.L.1. Tony Hankins, Luke Krehbiel, and Zack Vest - Olympia Middle School Wrestling (Attachment)
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4.L.2. Edwin Hohulin - Olympia High School Baseball (Attachment)
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4.L.3. Lance Meadows, Jane Richter, Kaity Harr, Jennifer Bolton, and Becky Meadows - 5th Grade Band (Attachment)
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4.M. Approve the Memorandum to allow all non-resident employees to send their children to Olympia tuition free (Attachment)
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4.N. Approve the monthly SOPPA Report (Attachment)
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5. Communications
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5.A. Introduction of New Olympia Middle School Assistant Principal
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5.B. FOIA Requests:
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5.B.1. SmartProcure - all purchasing records from 3/22/2024 through 12/30/2024
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5.B.2. SteepSteel, LLC - list of all active leases/licenses or management contracts for cell towers, rooftop antennas, or other wireless installations, along with 24 months of associated payment histories
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6. Administrative Committee Reports
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. Property and Casualty Insurance Renewal (Attachment)
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7.A.2. Ag Facility Building
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7.A.3. 2025-2026 School Calendar (Attachment)
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7.A.4. ESP Seniority List (Attachment)
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7.A.5. SRO Contract Renewal
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7.B. Superintendent's Report
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7.B.1. Vacant Board Seat Process & Timeline
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7.B.2. Vision 2030 Priorities (Attachment)
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7.B.3. CFST Recommendations
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7.B.4. Memorandum for Non-Resident Students
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7.B.5. Remaining 2024-2025 Board Meeting Locations
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7.B.6. Updated Enrollment Report
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7.B.7. OESP Memorandum of Understanding
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7.B.8. Board Policy Updates - First Reading (Attachments)
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7.B.9. Board Policy Updates - Second Reading (Attachments)
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 13, 2025 at 6:05 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:05 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
2.A. Olympia High School Girls Cross Country State Qualifiers
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| Subject: |
2.B. Olympia Middle School State Speech Contest Winners
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the December 2, 2024 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.C. Approve Minutes from the December 2, 2024 Public Levy Hearing (Attachment)
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| Subject: |
4.D. Approve Bills & Financial Reports (Attachments)
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| Subject: |
4.E. Approve the following resignations:
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| Subject: |
4.E.1. Rylee Defebaugh - Olympia District Bus Driver, effective December 10, 2024 (Attachment)
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| Subject: |
4.E.2. Chris VanDyke - Olympia North Elementary Interventionist, effective December 20, 2024 (Attachment)
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| Subject: |
4.E.3. Lisa Perez - Olympia District Bus Aide, effective January 6, 2025 (Attachment)
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| Subject: |
4.E.4. Savannah Schmidgall - Olympia West Elementary Paraprofessional, effective January 24, 2025 (Attachment)
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| Subject: |
4.F. Approve the employment of the following certified staff:
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| Subject: |
4.F.1. Stevie Miller - Olympia Middle School Assistant Principal, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.F.2. Peyton Metry - Olympia North Elementary Special Education Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.F.3. Sadie Kaiser - Olympia District Elementary Art Teacher, effective for the 2025-2026 school year (Attachment)
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| Subject: |
4.G. Approve the employment of the following Educational Support Personnel / Coaches is recommended:
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| Subject: |
4.G.1. Stacy Schmidgall - Olympia Middle School Paraprofessional, effective January 6, 2025 (Attachment)
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| Subject: |
4.G.2. Mya Kaeb - Olympia Middle School Assistant Track Coach, effective for the 2024-2025 season (Attachment)
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| Subject: |
4.G.3. Catherine Sandschafer - Olympia District Bus Driver, effective January 13, 2025 (Attachment)
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| Subject: |
4.G.4. Brent Shedd - Olympia High School Assistant Girls Soccer Coach, effective for the 2024-2025 season (Attachment)
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| Subject: |
4.H. Approve the following Increases / Decreases in Hours for the following staff members:
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|
| Subject: |
4.H.1. Tessica Oehler - Olympia District Bus Driver, from 7.25 hours to 7.5 hours, effective for the remainder of the 2024-2025 school year (Attachment)
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| Subject: |
4.I. Approve the employment of the following after-school interventionists:
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|
| Subject: |
4.I.1. Erin Barnard, Lisa Althoff, Cindy Melick and Cynthia Scott (Attachment)
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|
| Subject: |
4.J. Approve the employment of the following after-school STEM supervisors, effective February 3, 2025:
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| Subject: |
4.J.1. Vanessa Tibbs, Connie Carroll - Olympia South Elementary (Attachment)
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| Subject: |
4.K. Approve an overnight trip to the Illinois State FFA Ground Zero Conference in Springfield, Illinois, on January 22-23, 2025 (Attachment)
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| Subject: |
4.L. Approve the following Extra Curricular volunteers, effective for the 2024-2025 season:
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|
| Subject: |
4.L.1. Tony Hankins, Luke Krehbiel, and Zack Vest - Olympia Middle School Wrestling (Attachment)
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|
| Subject: |
4.L.2. Edwin Hohulin - Olympia High School Baseball (Attachment)
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| Subject: |
4.L.3. Lance Meadows, Jane Richter, Kaity Harr, Jennifer Bolton, and Becky Meadows - 5th Grade Band (Attachment)
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|
| Subject: |
4.M. Approve the Memorandum to allow all non-resident employees to send their children to Olympia tuition free (Attachment)
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| Subject: |
4.N. Approve the monthly SOPPA Report (Attachment)
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| Subject: |
5. Communications
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| Subject: |
5.A. Introduction of New Olympia Middle School Assistant Principal
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| Subject: |
5.B. FOIA Requests:
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| Subject: |
5.B.1. SmartProcure - all purchasing records from 3/22/2024 through 12/30/2024
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| Subject: |
5.B.2. SteepSteel, LLC - list of all active leases/licenses or management contracts for cell towers, rooftop antennas, or other wireless installations, along with 24 months of associated payment histories
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| Subject: |
6. Administrative Committee Reports
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| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. Property and Casualty Insurance Renewal (Attachment)
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| Subject: |
7.A.2. Ag Facility Building
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| Subject: |
7.A.3. 2025-2026 School Calendar (Attachment)
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| Subject: |
7.A.4. ESP Seniority List (Attachment)
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| Subject: |
7.A.5. SRO Contract Renewal
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. Vacant Board Seat Process & Timeline
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| Subject: |
7.B.2. Vision 2030 Priorities (Attachment)
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| Subject: |
7.B.3. CFST Recommendations
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| Subject: |
7.B.4. Memorandum for Non-Resident Students
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| Subject: |
7.B.5. Remaining 2024-2025 Board Meeting Locations
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| Subject: |
7.B.6. Updated Enrollment Report
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| Subject: |
7.B.7. OESP Memorandum of Understanding
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| Subject: |
7.B.8. Board Policy Updates - First Reading (Attachments)
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| Subject: |
7.B.9. Board Policy Updates - Second Reading (Attachments)
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve a renewal contract with the McLean County Sheriff's Department for services of a School Resource Officer, effective January 13th, 2025 through January 13th, 2029.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Property & Casualty Insurance Renewal from Unland Insurance in the following amounts: Property $233,043; Auto $48,370; Workers Compensation $184,443; Umbrella $23,885; Pollution $5,224; and Cyber $15,764. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the 2025-2026 School Calendar as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Memorandum of Understanding with the Olympia Educational Support Personnel Association granting District Employees their years of service when or if they change employment categories. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the September 2024 Policy Bundle. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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