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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the May 13, 2024 Regular Scheduled Board of Education Meeting (Attachment)
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4.C. Approve Minutes from the May 20, 2024 Special Called Executive Meeting (Attachment)
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4.D. Approve Bills & Financial Reports (Attachment)
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4.E. Approve the following resignations:
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4.E.1. Loren Christie - Olympia Middle School Physical Education Teacher, effective May 30, 2024 (Attachment)
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4.E.2. Josh Phillips - Olympia District Maintenance Technician, effective June 4, 2024 (Attachment)
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4.E.3. Jacob Watt - Olympia District Mechanic, effective June 21, 2024 (Attachment)
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4.E.4. Nicole Apel - Olympia South Interventionist, effective May 31, 2024 (Attachment)
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4.E.5. Marissa Aycock - Olympia High School Paraprofessional, effective at the end of the 2023-2024 school year (Attachment)
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4.E.6. Matt Modrusic - Olympia High School Boys' Swim Coach, effective May 21, 2024 (Attachment)
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4.E.7. Cody Hendricks - Olympia High School Speech Assistant Coach, effective March 8, 2024 (Attachment)
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4.F. Approve the employment of the following Certified Personnel:
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4.F.1. Easton Schaber - Olympia Middle School Social Studies Teacher, effective for the 2024-2025 school year (Attachment)
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4.G. Approve the employment of the following Education Support Personnel / Coaches:
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4.G.1. Nicole Apel - Pre-K / ECE aide at Olympia South Elementary, effective for the 2024-2025 school year (Attachment)
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4.G.2. Shae Yero - Paraprofessional at Olympia High School, effective for the 2024-2025 school year (Attachment)
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4.G.3. Chelsea Tapp - Olympia High School / Middle School Cafeteria, effective for the 2024-2025 school year (Attachment)
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4.G.4. Roger Rich - BACC Route Bus Driver, effective for the 2024-2025 school year (Attachment)
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4.G.5. Kyle Ruppert - Olympia High School Girls' Golf Coach, effective for the 2024-2025 season (Attachment)
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4.G.6. Matt Modrusic - Olympia High School Scholastic Bowl Coach, effective for the 2024-2025 school year (Attachment)
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4.G.7. Easton Schaber - Olympia High School Assistant Football Coach, effective for the 2024-2025 season (Attachment)
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4.G.8. Marissa Aycock - Olympia High School Blue Crew Sponsor, effective for the 2024-2025 school year (Attachment)
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4.G.9. Abby Lies - Olympia High School Student Council Co-Sponsor, effective for the 2024-2025 school year (Attachment)
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4.G.10. Kendra Finck - Olympia South Elementary Student Council Sponsor, effective for the 2024-2025 school year (Attachment)
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4.H. Approve the following Increases / Decreases in Hours for the following staff members:
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4.H.1. Liz Sydney - Olympia West Paraprofessional, from 5.75 to 6.5 hours per day, effective for the 2024-2025 school year (Attachment)
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4.H.2. Carrie Johnson - Olympia West Student Supervisor, from 1.5 to 2.25 hours per day, effective for the 2024-2025 school year (Attachment)
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4.I. Approve the 2024-2025 Olympia High School New Teacher Mentors, as presented by Principal Jon Cox (Attachment)
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4.J. Approve the 2024-2025 Olympia South Elementary New Teacher Mentors, as presented by Principal Stacey Rogers (Attachment)
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4.K. Approve the 2024-2025 Olympia Middle School New Teacher Mentors, as presented by Principal Mike Jones (Attachment)
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4.L. Approve the following amended Intent to Retire for Jackie Holmes, effective June 3, 2024 (Attachment)
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4.M. Approve the transfer of the following support staff employees:
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4.M.1. Chloe Morton - Transferring from Olympia Middle School Paraprofessional to Olympia High School Paraprofessional, effective for the 2024-2025 school year (Attachment)
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4.N. Approve the following Extra-Curricular Volunteers for the 2024-2025 season:
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4.N.1. Thomas Burton and Stefan Frazier - Olympia High School Football Program (Attachment)
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4.N.2. Austin Swan and Ian Murphy - Olympia High School Football Program (Attachment)
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4.N.3. Jesse Birky and Michael Milligan - Olympia High School Basketball Program (Attachment)
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4.O. Approve the use of the Olympia North Elementary baseball field area and parking lot for the annual Danvers Days fireworks display, as well as the use of the baseball field for a softball tournament during Danvers Days (Attachment)
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4.P. Approve Superintendent Dr. Laura O'Donnell to write for 100% of the IDEA Flow Through Part B and Preschool Grants
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4.Q. Approve the early graduation for Samuel Grant after the first 2024-2025 semester (Attachment)
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4.R. Approve the early graduation for Rylan Morman after the first 2024-2025 semester (Attachment)
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4.S. Approve the early graduation for Kaylee Stoller after the first 2024-2025 semester (Attachment)
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4.T. Approve the 2024-2025 Attendance Exception Requests (Attachment)
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4.U. Approve all District contracts over $35,000 (Attachment)
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4.V. Approve the updated job descriptions for OHS Department Chairs and District Librarian (Attachments)
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5. Communications
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6. Administrative Committee Reports
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. FY24 Amended Budget (Attachments) (Motion)
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7.A.2. FY25 Budget First Look (Attachments) (Motion)
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7.A.3. Support Staff Evaluation Tool (Attachment) (Motion)
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7.A.4. Summer Projects
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7.A.5. FY25 Nickel Lease (Motion)
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7.A.6. Designation of Accrued Interest Resolution (Attachment) (Motion)
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7.A.7. Resolution to Pay Bills July 2024 (Motion)
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7.A.8. Bus Bids (Motion)
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7.A.9. Handbooks (Attachments)
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7.B. Superintendent's Report
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7.B.1. 2nd Reading of Board Policies (Motion)
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7.B.2. MAP / Student Growth
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7.B.3. Staffing Update
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7.B.4. Updated Job Descriptions
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7.B.5. OHS Curriculum Update (Motion)
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 10, 2024 at 4:10 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 4:10 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the May 13, 2024 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.C. Approve Minutes from the May 20, 2024 Special Called Executive Meeting (Attachment)
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| Subject: |
4.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
4.E. Approve the following resignations:
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| Subject: |
4.E.1. Loren Christie - Olympia Middle School Physical Education Teacher, effective May 30, 2024 (Attachment)
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| Subject: |
4.E.2. Josh Phillips - Olympia District Maintenance Technician, effective June 4, 2024 (Attachment)
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| Subject: |
4.E.3. Jacob Watt - Olympia District Mechanic, effective June 21, 2024 (Attachment)
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| Subject: |
4.E.4. Nicole Apel - Olympia South Interventionist, effective May 31, 2024 (Attachment)
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| Subject: |
4.E.5. Marissa Aycock - Olympia High School Paraprofessional, effective at the end of the 2023-2024 school year (Attachment)
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| Subject: |
4.E.6. Matt Modrusic - Olympia High School Boys' Swim Coach, effective May 21, 2024 (Attachment)
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| Subject: |
4.E.7. Cody Hendricks - Olympia High School Speech Assistant Coach, effective March 8, 2024 (Attachment)
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| Subject: |
4.F. Approve the employment of the following Certified Personnel:
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| Subject: |
4.F.1. Easton Schaber - Olympia Middle School Social Studies Teacher, effective for the 2024-2025 school year (Attachment)
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|
| Subject: |
4.G. Approve the employment of the following Education Support Personnel / Coaches:
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| Subject: |
4.G.1. Nicole Apel - Pre-K / ECE aide at Olympia South Elementary, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.2. Shae Yero - Paraprofessional at Olympia High School, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.3. Chelsea Tapp - Olympia High School / Middle School Cafeteria, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.4. Roger Rich - BACC Route Bus Driver, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.5. Kyle Ruppert - Olympia High School Girls' Golf Coach, effective for the 2024-2025 season (Attachment)
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| Subject: |
4.G.6. Matt Modrusic - Olympia High School Scholastic Bowl Coach, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.7. Easton Schaber - Olympia High School Assistant Football Coach, effective for the 2024-2025 season (Attachment)
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| Subject: |
4.G.8. Marissa Aycock - Olympia High School Blue Crew Sponsor, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.9. Abby Lies - Olympia High School Student Council Co-Sponsor, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.G.10. Kendra Finck - Olympia South Elementary Student Council Sponsor, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.H. Approve the following Increases / Decreases in Hours for the following staff members:
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|
| Subject: |
4.H.1. Liz Sydney - Olympia West Paraprofessional, from 5.75 to 6.5 hours per day, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.H.2. Carrie Johnson - Olympia West Student Supervisor, from 1.5 to 2.25 hours per day, effective for the 2024-2025 school year (Attachment)
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| Subject: |
4.I. Approve the 2024-2025 Olympia High School New Teacher Mentors, as presented by Principal Jon Cox (Attachment)
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|
| Subject: |
4.J. Approve the 2024-2025 Olympia South Elementary New Teacher Mentors, as presented by Principal Stacey Rogers (Attachment)
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|
| Subject: |
4.K. Approve the 2024-2025 Olympia Middle School New Teacher Mentors, as presented by Principal Mike Jones (Attachment)
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|
| Subject: |
4.L. Approve the following amended Intent to Retire for Jackie Holmes, effective June 3, 2024 (Attachment)
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|
| Subject: |
4.M. Approve the transfer of the following support staff employees:
|
|
| Subject: |
4.M.1. Chloe Morton - Transferring from Olympia Middle School Paraprofessional to Olympia High School Paraprofessional, effective for the 2024-2025 school year (Attachment)
|
|
| Subject: |
4.N. Approve the following Extra-Curricular Volunteers for the 2024-2025 season:
|
|
| Subject: |
4.N.1. Thomas Burton and Stefan Frazier - Olympia High School Football Program (Attachment)
|
|
| Subject: |
4.N.2. Austin Swan and Ian Murphy - Olympia High School Football Program (Attachment)
|
|
| Subject: |
4.N.3. Jesse Birky and Michael Milligan - Olympia High School Basketball Program (Attachment)
|
|
| Subject: |
4.O. Approve the use of the Olympia North Elementary baseball field area and parking lot for the annual Danvers Days fireworks display, as well as the use of the baseball field for a softball tournament during Danvers Days (Attachment)
|
|
| Subject: |
4.P. Approve Superintendent Dr. Laura O'Donnell to write for 100% of the IDEA Flow Through Part B and Preschool Grants
|
|
| Subject: |
4.Q. Approve the early graduation for Samuel Grant after the first 2024-2025 semester (Attachment)
|
|
| Subject: |
4.R. Approve the early graduation for Rylan Morman after the first 2024-2025 semester (Attachment)
|
|
| Subject: |
4.S. Approve the early graduation for Kaylee Stoller after the first 2024-2025 semester (Attachment)
|
|
| Subject: |
4.T. Approve the 2024-2025 Attendance Exception Requests (Attachment)
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|
| Subject: |
4.U. Approve all District contracts over $35,000 (Attachment)
|
|
| Subject: |
4.V. Approve the updated job descriptions for OHS Department Chairs and District Librarian (Attachments)
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|
| Subject: |
5. Communications
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|
| Subject: |
6. Administrative Committee Reports
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|
| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. FY24 Amended Budget (Attachments) (Motion)
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| Subject: |
7.A.2. FY25 Budget First Look (Attachments) (Motion)
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| Subject: |
7.A.3. Support Staff Evaluation Tool (Attachment) (Motion)
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| Subject: |
7.A.4. Summer Projects
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| Subject: |
7.A.5. FY25 Nickel Lease (Motion)
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| Subject: |
7.A.6. Designation of Accrued Interest Resolution (Attachment) (Motion)
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| Subject: |
7.A.7. Resolution to Pay Bills July 2024 (Motion)
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| Subject: |
7.A.8. Bus Bids (Motion)
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| Subject: |
7.A.9. Handbooks (Attachments)
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. 2nd Reading of Board Policies (Motion)
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| Subject: |
7.B.2. MAP / Student Growth
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|
| Subject: |
7.B.3. Staffing Update
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| Subject: |
7.B.4. Updated Job Descriptions
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| Subject: |
7.B.5. OHS Curriculum Update (Motion)
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the Policy Bundle 114 as presented by Superintendent Dr. Laura O'Donnell.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve Cengage - AP Human Georgraphy text / Curriculum for 2024-2025. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the new OESP Evaluation Tool. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the final FY24 Amended Budget as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the FY25 Working Budget as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the FY25 Nickel Lease expenses in the amount of $185,000.00. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Designation of Accrued Interest earned to be spent on District operations. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Resolution authorizing payment of the July 2024 expenses. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Resolution to abate the Working Cash Fund in the amount of $1,800,000 to the Education Fund. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve requesting bids for 2 propane buses for the Transportation department. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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