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Meeting Agenda
1. Call to Order, Roll Call, and Pledge of Allegiance
2. Recognition of Visitors
 
3. Opportunity for Public Input
4. Approval of Consent Agenda
4.A. Approve Agenda
4.B. Approve Minutes from the April 8, 2024 Regular Scheduled Board of Education Meeting  (Attachment)
4.C. Approve Bills & Financial Reports  (Attachment)
4.D. Approve the following resignations:
4.D.1. Caitlin Smith - Social Studies Teacher at Olympia Middle School, effective at the end of the 2023-2024 school year (Attachment)
4.D.2. Allison Brutlag - Olympia North Student Council Co-Sponsor, effective at the end of the 2023-2024 school year (Attachment)
4.D.3. Mary Egli - 5.75 Hr Paraprofessional at Olympia West Elementary, effective at the end of the 2023-2024 school year (Attachment)
4.D.4. Addie Patton - 7th Grade Volleyball Coach, effective May 8, 2024 (Attachment)
4.D.5. Justin Slager - Freshman Boys Basketball Coach, effective May 10, 2024 (Attachment)
4.D.6. Amber LaBerge - Bus Aide, effective at the end of the 2023-2024 school year (Attachment)
4.D.7. Allison Baker - Olympia High School Scholastic Bowl Coach, effective May 12, 2024 (Attachment)
4.E. Approve the employment of the following certified positions:
4.E.1. Caitlin Smith - Social Studies Teacher at Olympia High School, effective for the 2024-2025 school year (Attachment)
4.F. Approve the employment of the following Education Support Personnel / Coaches:
4.F.1. Justin Slager - OHS Head Boys' Basketball Coach, effective for the 2024-2025 season (Attachment)
4.F.2. Erin Barnard - Olympia North Student Council Co-Sponsor, effective for the 2024-2025 school year (Attachment)
4.F.3. Mary Egli - 6.5 Hr Paraprofessional at Olympia West Elementary, effective for the 2024-2025 school year (Attachment)
4.F.4. Amber LaBerge - Interventionist at Olympia West Elementary, effective for the 2024-2025 school year (Attachment)
4.G. Approve the 2024-2025 Olympia West Elementary New Teacher Mentors as presented by Principal Mrs. Lisa Castleman (Attachment)
4.H. Approve a 6-month leave of absence for Chris VanDyke - Interventionist, Olympia North Elementary, effective for the 2024-2025 school year (Attachment)
4.I. Approve the following amended Intent to Retire for Lon Abrams, effective May 22, 2024 (Attachment)
4.J. Approve the following Intents to Retire:
4.J.1. Michael Moore - Bus Driver, effective at the end of the 2023-2024 school year (Attachment)
4.J.2. LaDonna Simpson - Bus Aide, effective at the end of the 2023-2024 school year (Attachment)
4.K. Approve the 2024-2025 Attendance Exception Requests, as presented by Dr. Laura O'Donnell (Attachment)
4.L. Approve the Copier Contract with GFI Digital, effective July 1, 2024 (Attachment)
4.M. Approve an overnight trip for the Olympia FFA to attend the Illinois State FFA Convention in Springfield, June 11-13, 2024 (Attachment)
4.N. Approve the monthly SOPPA Report (Attachment)
 
5. Communications
5.A. A Communications Folder will circulate around the Board Table
 
6. Administrative Committee Reports
6.A. Administrative Finance Committee - Kevin Frazier, Mary Springer, Andy Walsh, & Dr. Laura O'Donnell
 
7. Administrative Reports
7.A. Assistant Superintendent's Report  (Attachment)
7.A.1. FY24 Amended Budget Report (Attachments) (Motion)
7.A.2. FY25 Budget First Look (Attachment)
7.A.3. Risk Management Plan (Attachment)
7.A.4. FY25 Fee Schedule (Attachment) (Motion)
7.B. Superintendent's Report
7.B.1. Referendum Voting Results (Motion)
7.B.2. 2024 Joint Annual Conference
7.B.3. Climate and Culture Survey Results
7.B.4. Policy Bundle
7.B.5. Staffing Update
7.B.6. June 10th BOE Meeting
 
8. Other Business
 
9. Action Items
 
10. Executive Session
11. Action as a Result of Executive Session
12. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 13, 2024 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING
Subject:
1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present:  Kevin Frazier _____;  Carolyn Hansen _____;  Doug Maris _____;  Shawn Hohulin _____;  Mary Springer _____;  Justin Dietrich _____;  Allie Parks _____;  Superintendent Dr. Laura O'Donnell _____;  Assistant Superintendent Andy Walsh _____;  OHS Principal Jon Cox _____;  OMS Principal Mike Jones _____;  ONE Principal Kristina Peifer _____;  OSE Principal Stacey Rogers _____;  OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________
 
Subject:
2. Recognition of Visitors
 
Subject:
3. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting.  At that time, please state if any special accommodations would be needed should your request be granted.
 
Subject:
4. Approval of Consent Agenda
Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.
 
Subject:
4.A. Approve Agenda
Subject:
4.B. Approve Minutes from the April 8, 2024 Regular Scheduled Board of Education Meeting  (Attachment)
Subject:
4.C. Approve Bills & Financial Reports  (Attachment)
Subject:
4.D. Approve the following resignations:
Subject:
4.D.1. Caitlin Smith - Social Studies Teacher at Olympia Middle School, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.D.2. Allison Brutlag - Olympia North Student Council Co-Sponsor, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.D.3. Mary Egli - 5.75 Hr Paraprofessional at Olympia West Elementary, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.D.4. Addie Patton - 7th Grade Volleyball Coach, effective May 8, 2024 (Attachment)
Subject:
4.D.5. Justin Slager - Freshman Boys Basketball Coach, effective May 10, 2024 (Attachment)
Subject:
4.D.6. Amber LaBerge - Bus Aide, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.D.7. Allison Baker - Olympia High School Scholastic Bowl Coach, effective May 12, 2024 (Attachment)
Subject:
4.E. Approve the employment of the following certified positions:
Subject:
4.E.1. Caitlin Smith - Social Studies Teacher at Olympia High School, effective for the 2024-2025 school year (Attachment)
Subject:
4.F. Approve the employment of the following Education Support Personnel / Coaches:
Subject:
4.F.1. Justin Slager - OHS Head Boys' Basketball Coach, effective for the 2024-2025 season (Attachment)
Subject:
4.F.2. Erin Barnard - Olympia North Student Council Co-Sponsor, effective for the 2024-2025 school year (Attachment)
Subject:
4.F.3. Mary Egli - 6.5 Hr Paraprofessional at Olympia West Elementary, effective for the 2024-2025 school year (Attachment)
Subject:
4.F.4. Amber LaBerge - Interventionist at Olympia West Elementary, effective for the 2024-2025 school year (Attachment)
Subject:
4.G. Approve the 2024-2025 Olympia West Elementary New Teacher Mentors as presented by Principal Mrs. Lisa Castleman (Attachment)
Subject:
4.H. Approve a 6-month leave of absence for Chris VanDyke - Interventionist, Olympia North Elementary, effective for the 2024-2025 school year (Attachment)
Subject:
4.I. Approve the following amended Intent to Retire for Lon Abrams, effective May 22, 2024 (Attachment)
Subject:
4.J. Approve the following Intents to Retire:
Subject:
4.J.1. Michael Moore - Bus Driver, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.J.2. LaDonna Simpson - Bus Aide, effective at the end of the 2023-2024 school year (Attachment)
Subject:
4.K. Approve the 2024-2025 Attendance Exception Requests, as presented by Dr. Laura O'Donnell (Attachment)
Subject:
4.L. Approve the Copier Contract with GFI Digital, effective July 1, 2024 (Attachment)
Subject:
4.M. Approve an overnight trip for the Olympia FFA to attend the Illinois State FFA Convention in Springfield, June 11-13, 2024 (Attachment)
Subject:
4.N. Approve the monthly SOPPA Report (Attachment)
 
Subject:
5. Communications
Subject:
5.A. A Communications Folder will circulate around the Board Table
 
Subject:
6. Administrative Committee Reports
Subject:
6.A. Administrative Finance Committee - Kevin Frazier, Mary Springer, Andy Walsh, & Dr. Laura O'Donnell
 
Subject:
7. Administrative Reports
Subject:
7.A. Assistant Superintendent's Report  (Attachment)
Subject:
7.A.1. FY24 Amended Budget Report (Attachments) (Motion)
Subject:
7.A.2. FY25 Budget First Look (Attachment)
Subject:
7.A.3. Risk Management Plan (Attachment)
Subject:
7.A.4. FY25 Fee Schedule (Attachment) (Motion)
Subject:
7.B. Superintendent's Report
Subject:
7.B.1. Referendum Voting Results (Motion)
Subject:
7.B.2. 2024 Joint Annual Conference
Subject:
7.B.3. Climate and Culture Survey Results
Subject:
7.B.4. Policy Bundle
Subject:
7.B.5. Staffing Update
Subject:
7.B.6. June 10th BOE Meeting
 
Subject:
8. Other Business
 
Subject:
9. Action Items
 
Description:
Review of Votes for the EDUCATION TAX RATE Referendum

Shall the maximum annual tax rate for educational purposes of Olympia Community Unit School District No. 16, McLean, Tazewell, Logan, DeWitt, and Woodford Counties, Illinois, be increased and established at 3.40 percent upon all the taxable property of said School District at the value, as equalized or assessed by the Department of Revenue, instead of 2.90 percent, the present maximum rate otherwise applicable to the next taxes to be extended for said purpose?

A motion was made by _______________, seconded by _______________, to accept the canvassed results of the March 19, 2024 Education Fund Referendum.

Discussion.  Vote.  Frazier_____;  Hansen_____;  Maris_____,
Hohulin_____;  
Springer_____;  Dietrich_____;  Parks_____.
 

OFFICIAL PRECINCT RESULTS OF March 19, 2024 ELECTION
FOR EDUCATION FUND REFERENDUM

MCLEAN YES NO
Allin 142 59
Dale 75 67
Danvers 298 133
Dry Grove 73 51
Funks Grove 25 8
Mt. Hope 165 94
White Oak 0 0
TOTALS 778 412
 
TAZEWELL YES NO
Boynton 27 14
Hittle 76 57
Hopedale #1 189 116
Litttle Mack #1 235 99
TOTALS 527 286
 
LOGAN YES NO
Atlanta 253 132
East Lincoln #2 0 0
Eminence 57 49
Oran 1 2
Orvil #1 3 6
TOTALS 314 189
 
DEWITT YES NO
Barnett 3 0
Waynesville 79 35
TOTALS 82 35
 
WOODFORD YES NO
Montgomery #1 0 1
TOTALS 0 1
 
TOTALS 1,701 923

Review of Votes for the OPERATIONS & MAINTENANCE TAX RATE Referendum

Shall the maximum annual tax rate for operations and maintenance purposes of Olympia Community Unit School District No. 16, McLean, Tazewell, Logan, DeWitt, and Woodford Counties, Illinois, be increased and established at .75 percent upon all the taxable property of said School District at the value, as equalized or assessed by the Department of Revenue, instead of .50 percent, the present maximum rate otherwise applicable to the next taxes to be extended for said purpose?

A motion was made by _______________, seconded by _______________, to accept the canvassed results of the March 19, 2024 Operations & Maintenance Fund Referendum.

Discussion.  Vote.  Frazier_____;  Hansen_____;  Maris_____; Hohulin_____;  Springer_____;  Dietrich_____;  Parks_____.
 

OFFICIAL PRECINCT RESULTS OF MARCH 19, 2024 ELECTION 
FOR OPERATIONS & MAINTENANCE FUND REFERENDUM

           
MCLEAN YES NO
Allin 143 57
Dale 74 67
Danvers 313 119
Dry Grove 76 49
Funks Grove 24 9
Mt. Hope 164 96
White Oak 0 0
TOTALS 794 397
             
TAZEWELL YES NO
Boynton 28 13
Hittle 77 57
Hopedale #1 195 109
Litttle Mack #1 241 92
TOTALS 541 271
        
LOGAN YES NO
Atlanta 258 127
East Lincoln #2 0 0
Eminence 56 50
Oran 2 1
Orvil #1 3 6
TOTALS 319 184
    
DEWITT YES NO
Barnett 3 1
Waynesville 80 32
TOTALS 83 33
            
WOODFORN YES NO
Montgomery #1 0 1
TOTALS 0 1
                
TOTALS 1,737 886



A motion was made by __________, seconded by __________, to approve placing the FY24 Amended Budget on Public Display from May 10, 2024 through June 10, 2024, and to hold a Public Budget Hearing on June 10, 2024 at 5:50 p.m., prior to the regular scheduled Board of Education Meeting.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.  

A motion was made by __________, seconded by __________, to approve the 2024-2025 Fee Schedule as presented by Assistant Superintendent Andy Walsh. 

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.
   
Subject:
10. Executive Session
Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following:  (1) student discipline;  (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action;  (3) purchase of property;  (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________  Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________  Nays __________
 
Subject:
11. Action as a Result of Executive Session
Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;
Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.


A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;
Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.

 
Subject:
12. Adjournment
Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

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