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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Student Recognition
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3.A. OMS 6th & 7th Grade Girls' "State" Basketball Team
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3.B. OMS "State" Speech Team
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4. Opportunity for Public Input
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5. Approval of Consent Agenda
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5.A. Approve Agenda
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5.B. Approve Minutes from the December 11, 2023 Public Levy Hearing (Attachment)
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5.C. Approve Minutes from the December 11, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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5.D. Approve Bills & Financial Reports (Attachment)
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5.E. Approve the following resignations:
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5.E.1. Tonya Pettenger - Student Supervisor at Olympia South Elementary, effective December 20, 2023 (Attachment)
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5.E.2. Lauren Bowen - Student Supervisor at Olympia North Elementary, effective January 3, 2024 (Attachment)
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5.F. Approve the employment of the following Education Support Personnel / Coaches:
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5.F.1. Julie Sanders - Special Education Paraprofessional at Olympia South Elementary, effective for the remainder of the 2023-2024 school year (Attachment)
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5.F.2. Jackie Payne - OHS Paraprofessional, effective January 4, 2024 (Attachment)
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5.F.3. Caitlin Smith - OHS JV Volleyball Coach, effective for the 2024-2025 school year (Attachment)
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5.G. Approve the employment of the following after-school Interventionists, effective February 6 - May 3, 2024:
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5.G.1. Erin Barnard, Lisa Althoff, Cindy Melick, & Elizabeth Donaldson - Olympia North Elementary (Attachment)
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5.H. Approve the employment of Kaitlyn Meachum - Full-time substitute Kindergarten Teacher at Olympia West Elementary, effective for the 2023-2024 second semester (Attachment)
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5.I. Approve the following Job Descriptions:
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5.I.1. OHS Attendance / Registrar Administrative Assistant (Attachment)
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5.I.2. Activities / Athletics Director's Administrative Assistant (Attachment)
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5.I.3. School Secretary / Administrative Assistant (Attachment)
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5.J. Approve an overnight trip for the OHS Speech Team to attend the Downers Grove South Speech Tournament, January 19-20, 2024 (Attachment)
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5.K. Approve an overnight trip for select 9th & 10th grade FFA students to attend the FFA Ground Zero Conference in Springfield, January 22-23, 2024 (Attachment)
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5.L. Approve the continued Lease with OPBA for the use of the Minier Ball Diamonds, including baseball fields, structures, & improvements, for a period of three years (Attachment)
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5.M. Approve the monthly SOPPA report (Attachment)
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5.N. Approve to keep audio Executive Session minutes for the past 12 months closed and to destroy audio Executive Session minutes older than 12 months (Executive Session minutes that include any pending issues will not be destroyed.)
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6. Communications
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6.A. A Communications Folder will circulate around the Board Table.
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7. Administrative Committee Reports
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8. Administrative Reports
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8.A. Assistant Superintendent's Report (Attachment)
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8.A.1. Supply Chain Assistance Funds
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8.A.2. Who We Play for Heart Screenings
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8.A.3. Insurance Renewal - Property & Casualty Insurance (Attachment) (Motion)
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8.A.4. Health Insurance Fund
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8.A.5. ESP Seniority List (Attachment)
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8.B. Superintendent's Report
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8.B.1. Certified Seniority Lists (Attachment) (Motion)
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8.B.2. Board Policy Revisions - Final Reading (Attachment) (Motion)
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8.B.3. Referendum
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8.B.4. Second Semester Enrollment (On Table)
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9. Other Business
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10. Action Items
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11. Executive Session
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12. Action as a Result of Executive Session
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 8, 2024 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Student Recognition
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| Subject: |
3.A. OMS 6th & 7th Grade Girls' "State" Basketball Team
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| Subject: |
3.B. OMS "State" Speech Team
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| Subject: |
4. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
5. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
5.A. Approve Agenda
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| Subject: |
5.B. Approve Minutes from the December 11, 2023 Public Levy Hearing (Attachment)
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| Subject: |
5.C. Approve Minutes from the December 11, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
5.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
5.E. Approve the following resignations:
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| Subject: |
5.E.1. Tonya Pettenger - Student Supervisor at Olympia South Elementary, effective December 20, 2023 (Attachment)
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| Subject: |
5.E.2. Lauren Bowen - Student Supervisor at Olympia North Elementary, effective January 3, 2024 (Attachment)
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| Subject: |
5.F. Approve the employment of the following Education Support Personnel / Coaches:
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|
| Subject: |
5.F.1. Julie Sanders - Special Education Paraprofessional at Olympia South Elementary, effective for the remainder of the 2023-2024 school year (Attachment)
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|
| Subject: |
5.F.2. Jackie Payne - OHS Paraprofessional, effective January 4, 2024 (Attachment)
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|
| Subject: |
5.F.3. Caitlin Smith - OHS JV Volleyball Coach, effective for the 2024-2025 school year (Attachment)
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|
| Subject: |
5.G. Approve the employment of the following after-school Interventionists, effective February 6 - May 3, 2024:
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|
| Subject: |
5.G.1. Erin Barnard, Lisa Althoff, Cindy Melick, & Elizabeth Donaldson - Olympia North Elementary (Attachment)
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|
| Subject: |
5.H. Approve the employment of Kaitlyn Meachum - Full-time substitute Kindergarten Teacher at Olympia West Elementary, effective for the 2023-2024 second semester (Attachment)
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|
| Subject: |
5.I. Approve the following Job Descriptions:
|
|
| Subject: |
5.I.1. OHS Attendance / Registrar Administrative Assistant (Attachment)
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|
| Subject: |
5.I.2. Activities / Athletics Director's Administrative Assistant (Attachment)
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|
| Subject: |
5.I.3. School Secretary / Administrative Assistant (Attachment)
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| Subject: |
5.J. Approve an overnight trip for the OHS Speech Team to attend the Downers Grove South Speech Tournament, January 19-20, 2024 (Attachment)
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|
| Subject: |
5.K. Approve an overnight trip for select 9th & 10th grade FFA students to attend the FFA Ground Zero Conference in Springfield, January 22-23, 2024 (Attachment)
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|
| Subject: |
5.L. Approve the continued Lease with OPBA for the use of the Minier Ball Diamonds, including baseball fields, structures, & improvements, for a period of three years (Attachment)
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|
| Subject: |
5.M. Approve the monthly SOPPA report (Attachment)
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|
| Subject: |
5.N. Approve to keep audio Executive Session minutes for the past 12 months closed and to destroy audio Executive Session minutes older than 12 months (Executive Session minutes that include any pending issues will not be destroyed.)
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| Subject: |
6. Communications
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| Subject: |
6.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
7. Administrative Committee Reports
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| Subject: |
8. Administrative Reports
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| Subject: |
8.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
8.A.1. Supply Chain Assistance Funds
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| Subject: |
8.A.2. Who We Play for Heart Screenings
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| Subject: |
8.A.3. Insurance Renewal - Property & Casualty Insurance (Attachment) (Motion)
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| Subject: |
8.A.4. Health Insurance Fund
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| Subject: |
8.A.5. ESP Seniority List (Attachment)
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| Subject: |
8.B. Superintendent's Report
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| Subject: |
8.B.1. Certified Seniority Lists (Attachment) (Motion)
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| Subject: |
8.B.2. Board Policy Revisions - Final Reading (Attachment) (Motion)
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| Subject: |
8.B.3. Referendum
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| Subject: |
8.B.4. Second Semester Enrollment (On Table)
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| Subject: |
9. Other Business
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| Subject: |
10. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the 2023-2024 Certified Seniority Lists as presented by Superintendent Dr. Laura O'Donnell.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the latest Board Policy revisions as presented by Superintendent Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve Property & Casualty Insurance Renewal from Unland Insurance in the following amounts: Property $185,995; Auto $42,509; Workers Compensation $160,605; Umbrella $21,977; Pollution $5,244; and Cyber $13,703. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve _____________________________________________________________ Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
11. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
12. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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13. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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