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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Student Recognition
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3.A. Mira Kistner & Amilia Rebbe - OMS Cross Country State Qualifiers
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3.B. Emma Swartzendruber - OHS Cross Country State Qualifier
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3.C. Madeline Walker - Designer of the 2024-2025 OHS Course to Career Guide
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4. Opportunity for Public Input
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5. Approval of Consent Agenda
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5.A. Approve Agenda
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5.B. Approve Minutes from the October 10, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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5.C. Approve Minutes from the October 30, 2023 Special-Called Facilities Work Session (Attachment)
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5.D. Approve Bills & Financial Reports (Attachment)
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5.E. Approve the following resignations:
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5.E.1. Stacey Boots - Library Media Tech at Olympia North Elementary, effective December 1, 2023 (Attachment)
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5.E.2. Jane Phillips - Bus Driver, effective November 3, 2023 (Attachment)
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5.E.3. Lane Litwiller - OMS Wrestling Coach, effective November 3, 2023 (Attachment)
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5.E.4. Loren Christie - OMS 7th Grade Girls' Basketball Coach, effective November 6, 2023 (Attachment)
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5.E.5. Justin Collins - OHS Head Wrestling Coach (split stipend), effective November 11, 2023 (Attachment)
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5.F. Approve the change in retirement for Wendy Wade - OMS English Teacher, from the end of the 2025-2026 school year to the end of the 2026-2027 school year (Attachment)
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5.G. Approve the employment of the following Education Support Personnel / Coaches:
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5.G.1. Stacey Boots - Administrative Assistant at Olympia North Elementary, effective December 4, 2023 (Attachment)
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5.G.2. Lauren Bowen - Student Supervisor at Olympia North Elementary, effective October 25, 2023 (Attachment)
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5.G.3. Amy Humphries - OMS Assistant Track Coach, effective for the 2023-2024 season (Attachment)
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5.G.4. Megan Whitecotton - OMS Assistant Drama / Theatre Tech, effective for the 2023-2024 school year (Attachment)
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5.G.5. Megan Whitecotton - OHS Musical Tech Director, effective for the 2023-2024 school year (Attachment)
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5.G.6. Job Brightwell - OHS Chess Coach, effective for the 2023-2024 school year (Attachment)
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5.G.7. Austen Manahan - OHS Girls' Assistant Soccer Coach, effective for the 2023-2024 season (Attachment)
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5.G.8. Dale Tarter - OHS Girls' Head Soccer Coach, effective for the 2023-2024 season (Attachment)
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5.G.9. Justin Collins - OMS Head Wrestling Coach, effective for the 2023-2024 season (Attachment)
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5.G.10. Carol Long - Bus Aide, effective November 13, 2023 (Attachment)
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5.G.11. Tessica Oehler - Bus Driver, effective November 13, 2023 (Attachment)
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5.H. Approve Andrew Guardiola-Mathena & Cody Aughton as volunteers for the OHS Wrestling program, effective for the 2023-2024 season (Attachment)
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5.I. Approve an attendance exception for Scarlett Parks - 2nd grade, from Olympia South Elementary to Olympia West Elementary, effective for the 2023-2024 second semester (Attachment)
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6. Communications
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6.A. A Communications Folder will circulate around the Board Table.
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6.B. SOPPA Report (Attachment)
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6.C. 2023 Audit Report - Rick Phillips, Phillips & Associates
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7. Administrative Committee Reports
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8. Administrative Reports
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8.A. Assistant Superintendent's Report (Attachment)
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8.A.1. FY23 Annual Audit Report (Motion)
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8.A.2. FY23 Levy Hearing (Attachment) (Motion)
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8.A.3. Construction / O & M Updates
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8.A.4. Delinquent Payment Collections
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8.B. Superintendent's Report
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8.B.1. 2024-2025 OHS Course to Career Guide Changes (Attachment) (Motion)
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8.B.2. Elementary Student Achievement & School Improvement Presentations
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8.B.3. State Farm / STEM Update
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8.B.4. Steering Committee / Referendum Update
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8.B.5. 2023 Joint Annual Conference Information (Packets on Table)
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9. Other Business
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10. Action Items
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11. Executive Session
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12. Action as a Result of Executive Session
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | November 13, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Student Recognition
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| Subject: |
3.A. Mira Kistner & Amilia Rebbe - OMS Cross Country State Qualifiers
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| Subject: |
3.B. Emma Swartzendruber - OHS Cross Country State Qualifier
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| Subject: |
3.C. Madeline Walker - Designer of the 2024-2025 OHS Course to Career Guide
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| Subject: |
4. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
5. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
5.A. Approve Agenda
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| Subject: |
5.B. Approve Minutes from the October 10, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
5.C. Approve Minutes from the October 30, 2023 Special-Called Facilities Work Session (Attachment)
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| Subject: |
5.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
5.E. Approve the following resignations:
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| Subject: |
5.E.1. Stacey Boots - Library Media Tech at Olympia North Elementary, effective December 1, 2023 (Attachment)
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| Subject: |
5.E.2. Jane Phillips - Bus Driver, effective November 3, 2023 (Attachment)
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| Subject: |
5.E.3. Lane Litwiller - OMS Wrestling Coach, effective November 3, 2023 (Attachment)
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| Subject: |
5.E.4. Loren Christie - OMS 7th Grade Girls' Basketball Coach, effective November 6, 2023 (Attachment)
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| Subject: |
5.E.5. Justin Collins - OHS Head Wrestling Coach (split stipend), effective November 11, 2023 (Attachment)
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| Subject: |
5.F. Approve the change in retirement for Wendy Wade - OMS English Teacher, from the end of the 2025-2026 school year to the end of the 2026-2027 school year (Attachment)
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| Subject: |
5.G. Approve the employment of the following Education Support Personnel / Coaches:
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| Subject: |
5.G.1. Stacey Boots - Administrative Assistant at Olympia North Elementary, effective December 4, 2023 (Attachment)
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| Subject: |
5.G.2. Lauren Bowen - Student Supervisor at Olympia North Elementary, effective October 25, 2023 (Attachment)
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| Subject: |
5.G.3. Amy Humphries - OMS Assistant Track Coach, effective for the 2023-2024 season (Attachment)
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| Subject: |
5.G.4. Megan Whitecotton - OMS Assistant Drama / Theatre Tech, effective for the 2023-2024 school year (Attachment)
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| Subject: |
5.G.5. Megan Whitecotton - OHS Musical Tech Director, effective for the 2023-2024 school year (Attachment)
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| Subject: |
5.G.6. Job Brightwell - OHS Chess Coach, effective for the 2023-2024 school year (Attachment)
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| Subject: |
5.G.7. Austen Manahan - OHS Girls' Assistant Soccer Coach, effective for the 2023-2024 season (Attachment)
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| Subject: |
5.G.8. Dale Tarter - OHS Girls' Head Soccer Coach, effective for the 2023-2024 season (Attachment)
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| Subject: |
5.G.9. Justin Collins - OMS Head Wrestling Coach, effective for the 2023-2024 season (Attachment)
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| Subject: |
5.G.10. Carol Long - Bus Aide, effective November 13, 2023 (Attachment)
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| Subject: |
5.G.11. Tessica Oehler - Bus Driver, effective November 13, 2023 (Attachment)
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| Subject: |
5.H. Approve Andrew Guardiola-Mathena & Cody Aughton as volunteers for the OHS Wrestling program, effective for the 2023-2024 season (Attachment)
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| Subject: |
5.I. Approve an attendance exception for Scarlett Parks - 2nd grade, from Olympia South Elementary to Olympia West Elementary, effective for the 2023-2024 second semester (Attachment)
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| Subject: |
6. Communications
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| Subject: |
6.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
6.B. SOPPA Report (Attachment)
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| Subject: |
6.C. 2023 Audit Report - Rick Phillips, Phillips & Associates
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| Subject: |
7. Administrative Committee Reports
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| Subject: |
8. Administrative Reports
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| Subject: |
8.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
8.A.1. FY23 Annual Audit Report (Motion)
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| Subject: |
8.A.2. FY23 Levy Hearing (Attachment) (Motion)
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| Subject: |
8.A.3. Construction / O & M Updates
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| Subject: |
8.A.4. Delinquent Payment Collections
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| Subject: |
8.B. Superintendent's Report
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| Subject: |
8.B.1. 2024-2025 OHS Course to Career Guide Changes (Attachment) (Motion)
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| Subject: |
8.B.2. Elementary Student Achievement & School Improvement Presentations
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| Subject: |
8.B.3. State Farm / STEM Update
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| Subject: |
8.B.4. Steering Committee / Referendum Update
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8.B.5. 2023 Joint Annual Conference Information (Packets on Table)
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9. Other Business
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| Subject: |
10. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve placing the FY23 Levy on Public Display for 30 days, beginning November 10, 2023.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the FY23 annual Audit Report as presented by Rick Phillips of Phillips & Associates. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the 2024-2025 OHS Course to Career Guide changes as presented by Superintendent Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve _____________________________________________________________ Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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11. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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12. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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13. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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