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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the August 7, 2023 Public Waiver Hearing (Attachment)
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4.C. Approve Minutes from the August 7, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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4.D. Approve Bills & Financial Reports (Attachment)
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4.E. Approve the following resignations:
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4.E.1. Jessica Wibben - ECE Paraprofessional at Olympia South Elementary, effective August 9, 2023 (Attachment)
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4.E.2. Becky Leenerman - OMS Problem Solving Case Manager, effective September 7, 2023 (Attachment)
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4.E.3. Beth Ann Polley - OMS PBIS Tier 2 Coach, effective September 7, 2023 (Attachment)
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4.E.4. Tascha Sutter - Student Supervisor at Olympia North Elementary, effective September 5, 2023 (Attachment)
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4.E.5. Beatrice Harbaugh - OHS Assistant Group Interp Coach, effective August 12, 2023 (Attachment)
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4.F. Approve the intent to retire of Karen Blessing, OHS Registrar, effective at the end of the 2023-2024 school year (Attachment)
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4.G. Approve the employment of the following certified positions, effective for the 2023-2024 school year:
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4.G.1. Becky Leenerman - OMS PBIS Tier 2 Coach (Attachment)
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4.G.2. Beth Ann Polley - OMS Problem Solving Team Case Manager (Attachment)
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4.H. Approve the following increases in hours, effective for the 2023-2024 school year:
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4.H.1. Keith Rennhack - Bus Driver, from 7.0 to 8.0 hours per day (Attachment)
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4.H.2. Amanda Aldus - OHS Paraprofessional, from 6.5 to 7.0 hours per day (Attachment)
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4.I. Approve the employment of the following Education Support Personnel, effective for the 2023-2024 school year:
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4.I.1. Tascha Sutter - Paraprofessional at Olympia North Elementary (Attachment)
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4.J. Approve the employment of the following Extra-Curricular Coaches / Sponsors, effective for the 2023-2024 seasons:
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4.J.1. Andrew Guardiola-Mathena - OMS Head Track Coach (Attachment)
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4.J.2. Cory Burnett - OMS Assistant Track Coach (Attachment)
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4.K. Approve an Attendance Exception for Cortez Grant (K) to attend Olympia West Elementary instead of Olympia South Elementary, effective for the 2023-2024 school year (Attachment)
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4.L. Approve an overnight trip for participating OHS FFA members to attend the annual FFA Convention in Indianapolis, IN, November 1-3, 2023 (Attachment)
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5. Communications
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5.A. A Communications Folder will circulate around the Board Table.
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5.B. Monthly SOPPA Report (Attachment)
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5.C. FOIA Request - Anonymous Concerned Parent regarding Olympia / IHSA policies & practices for keeping athletes safe during extreme temperature conditions
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6. Administrative Committee Reports
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6.A. Safety Committee
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. FY24 Budget Report (Hearing Attachment) (Motion)
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7.A.2. Evidenced Based Funding Update
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7.A.3. Waiver of Limitation on Administrative Costs (Hearing Attachment) (Motion)
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7.A.4. School Maintenance Grant
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7.B. Superintendent's Report
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7.B.1. 2023-2024 Beginning Enrollment (Attachment)
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7.B.2. Referendum
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7.B.3. Fall Benchmarking
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7.B.4. Calendar Adjustment due to the weather-related Early Release Day
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7.B.5. Special-called Board Facilities Work Session - October 30, 2023 (Motion)
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7.B.6. Approval of Alternative State Climate Survey
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 11, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the August 7, 2023 Public Waiver Hearing (Attachment)
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| Subject: |
4.C. Approve Minutes from the August 7, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.D. Approve Bills & Financial Reports (Attachment)
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| Subject: |
4.E. Approve the following resignations:
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| Subject: |
4.E.1. Jessica Wibben - ECE Paraprofessional at Olympia South Elementary, effective August 9, 2023 (Attachment)
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|
| Subject: |
4.E.2. Becky Leenerman - OMS Problem Solving Case Manager, effective September 7, 2023 (Attachment)
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| Subject: |
4.E.3. Beth Ann Polley - OMS PBIS Tier 2 Coach, effective September 7, 2023 (Attachment)
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| Subject: |
4.E.4. Tascha Sutter - Student Supervisor at Olympia North Elementary, effective September 5, 2023 (Attachment)
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| Subject: |
4.E.5. Beatrice Harbaugh - OHS Assistant Group Interp Coach, effective August 12, 2023 (Attachment)
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|
| Subject: |
4.F. Approve the intent to retire of Karen Blessing, OHS Registrar, effective at the end of the 2023-2024 school year (Attachment)
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|
| Subject: |
4.G. Approve the employment of the following certified positions, effective for the 2023-2024 school year:
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|
| Subject: |
4.G.1. Becky Leenerman - OMS PBIS Tier 2 Coach (Attachment)
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|
| Subject: |
4.G.2. Beth Ann Polley - OMS Problem Solving Team Case Manager (Attachment)
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|
| Subject: |
4.H. Approve the following increases in hours, effective for the 2023-2024 school year:
|
|
| Subject: |
4.H.1. Keith Rennhack - Bus Driver, from 7.0 to 8.0 hours per day (Attachment)
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|
| Subject: |
4.H.2. Amanda Aldus - OHS Paraprofessional, from 6.5 to 7.0 hours per day (Attachment)
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|
| Subject: |
4.I. Approve the employment of the following Education Support Personnel, effective for the 2023-2024 school year:
|
|
| Subject: |
4.I.1. Tascha Sutter - Paraprofessional at Olympia North Elementary (Attachment)
|
|
| Subject: |
4.J. Approve the employment of the following Extra-Curricular Coaches / Sponsors, effective for the 2023-2024 seasons:
|
|
| Subject: |
4.J.1. Andrew Guardiola-Mathena - OMS Head Track Coach (Attachment)
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|
| Subject: |
4.J.2. Cory Burnett - OMS Assistant Track Coach (Attachment)
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|
| Subject: |
4.K. Approve an Attendance Exception for Cortez Grant (K) to attend Olympia West Elementary instead of Olympia South Elementary, effective for the 2023-2024 school year (Attachment)
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| Subject: |
4.L. Approve an overnight trip for participating OHS FFA members to attend the annual FFA Convention in Indianapolis, IN, November 1-3, 2023 (Attachment)
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| Subject: |
5. Communications
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| Subject: |
5.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
5.B. Monthly SOPPA Report (Attachment)
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| Subject: |
5.C. FOIA Request - Anonymous Concerned Parent regarding Olympia / IHSA policies & practices for keeping athletes safe during extreme temperature conditions
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| Subject: |
6. Administrative Committee Reports
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| Subject: |
6.A. Safety Committee
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| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. FY24 Budget Report (Hearing Attachment) (Motion)
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| Subject: |
7.A.2. Evidenced Based Funding Update
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| Subject: |
7.A.3. Waiver of Limitation on Administrative Costs (Hearing Attachment) (Motion)
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| Subject: |
7.A.4. School Maintenance Grant
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. 2023-2024 Beginning Enrollment (Attachment)
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| Subject: |
7.B.2. Referendum
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| Subject: |
7.B.3. Fall Benchmarking
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| Subject: |
7.B.4. Calendar Adjustment due to the weather-related Early Release Day
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| Subject: |
7.B.5. Special-called Board Facilities Work Session - October 30, 2023 (Motion)
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| Subject: |
7.B.6. Approval of Alternative State Climate Survey
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the FY24 Working Budget as presented by Assistant Superintendent Andy Walsh.
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve the Waiver of Limitation on Administrative Costs as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve setting October 30, 2023 at 6:00 p.m., to be held in the OHS Learning Center, for a special-called Board Facilities Work Session. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve allowing the Olympia School District to pursue the ISBE School Maintenance Grant. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve administering the State-approved Cognia Climate Survey to students, staff & families in place of the State-provided 5 Essentials Survey. Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve
Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. A motion was made by __________, seconded by __________, to approve Discussion. Vote: Frazier _____; Hansen _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____; Parks _____. |
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12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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