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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Special Recognition
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3.A. State FFA Degrees - Logan Demling, Tarah Hilt, & Brooke Rogers
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3.B. ACES Academic State Competition (English) - Amy Dederich
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3.C. ICTM State Competition (Math) - Cameron Dickhut & Elijah Bishop
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4. Opportunity for Public Input
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4.A. Dale Nannen
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4.B. Meagan Lindsey
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4.C. Nora Collins
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4.D. Jayson Michael
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4.E. Beth Ann Polley
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4.F. Amy Behrens - by letter
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5. Approval of Consent Agenda
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5.A. Approve Agenda
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5.B. Approve Minutes from the April 10, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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5.C. Approve Bills & Financial Reports (Attachment)
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5.D. Approve the following resignations:
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5.D.1. Mary Garcia - 4th Grade Teacher at Olympia South Elementary, effective at the end of the 2022-2023 school year (Attachment)
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5.D.2. Laura Fleri - OMS 6th Grade Science Teacher and OMS Girls' Head Track Coach, effective at the end of the 2022-2023 school year (Attachment)
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5.D.3. Patrick Hewitt - OMS Physical Education Teacher, effective at the end of the 2022-2023 school year (Attachment)
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5.D.4. Justin Slager - 4th Grade Teacher at Olympia North Elementary, effective at the end of the 2023-2024 school year (Attachment)
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5.D.5. Tim Weaver - Physical Education teacher at Olympia West Elementary, effective at the end of the 2023-2024 school year (Attachment)
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5.D.6. Amanda Richards - Pre-K / ECE Teacher at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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5.D.7. Cierra Alarcon - Paraprofessional at Olympia North Elementary, effective at the end of the 2023-2024 school yesar (Attachment)
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5.D.8. Mary Avila - Paraprofessional at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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5.D.9. Ali Stroud - Paraprofessional at Olympia West Elementary, effective at the end of the 2022-2023 school year (Attachment)
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5.D.10. Jon Rask - OHS Head Volleyball Coach, effective April 20, 2023 (Attachment)
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5.D.11. Haley Boswell - OHS Assistant Volleyball Coach, effective April 18, 2023 (Attachment)
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5.D.12. Alex Nordstrom - OHS Assistant Football Coach, effective May 1, 2023 (Attachment)
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5.D.13. Jody Rycyzyn - OHS JV Girls' Basketball Coach, effective May 3, 2023 (Attachment)
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5.D.14. Curt Morr - OHS Freshman Boys' Basketball Coach, effective May 1, 2023 (Attachment)
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5.E. Approve the following Intents to Retire:
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5.E.1. Ann Williams - Paraprofessional at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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5.E.2. Velma Runyard - Administrative Assistant to the Superintendent, effective June 30, 2024 (Attachment)
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5.F. Approve the employment of the following certified Teachers, effective for the 2023-2024 school year:
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5.F.1. Justin Slager - Physical Education Teacher at Olympia Middle School (Attachment)
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5.F.2. Ashley Sholl - Kindergarten Teacher at Olympia North Elementary (1-year leave replacement) (Attachment)
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5.F.3. Andrew Guardiola-Mathena - OHS Physical Education / Drivers Education Teacher (Attachment)
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5.F.4. Kendra Peifer - 4th Grade Teacher at Olympia South Elementary (Attachment)
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5.F.5. Ali Stroud - 4th Grade Teacher at Olympia North Elementary (Attachment)
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5.G. Approve the 2023-2024 OMS New Teacher Mentors as presented by OMS Principal Mr. Mike Jones (Attachment)
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5.H. Approve the 2023-2024 Olympia North Elementary New Teacher Mentors as presented by Principal Mrs. Kristina Peifer (Attachment)
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5.I. Approve Susan Springer as the OMS 8th Grade Team Leader, effective for the 2023-2024 school year (Attachment)
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5.J. Approve the employment of the following Education Support Personnel, effective for the 2023-2024 school year:
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5.J.1. Elizabeth Donaldson - Paraprofessional at Olympia North Elementary (Attachment)
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5.K. Approve the employment of the following Extra-Curicular staff, effective for the 2023-2024 seasons:
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5.K.1. Faith Ramsey - PBIS Tier 2 Coach at Olympia North Elementary (Attachment)
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5.K.2. Lyndon Jason - OHS Boys' Head Basketball Coach (Attachment)
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5.K.3. Justin Slager - OHS Freshman Boys' Basketball Coach (Attachment)
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5.K.4. Meg Baer - OMS FFA Advisor (Attachment)
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5.L. Approve the following Attendance Exception Requests, effective for the 2023-2024 school year: (Attachment)
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5.L.1. McKane Royal-Hodges (4th) - from Olympia West Elementary to Olympia North Elementary
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5.L.2. Presley Palmgren (PreK) - from Olympia West Elementary to Olympia South Elementary
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5.M. Approve the 2023-2024 IESA Membership renewal (Attachment)
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6. Communications
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6.A. A Communications Folder will circulate around the Board Table.
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6.B. FOIA Requests:
1. SmartProcure - All current staff information 2. SmartProcure - All purchasing records from 1-6-23 to 4-6-23 3. Bloomington Normal News - Original documents stating cost & manufacturer of installed solar panels 4. Dale & Mary Ann Nannen - Dewberry Architect report & slides from April 10, 2023 Board meeting and O & M itemized expenditures for OHMS, September 2022 through December 2022 5. Catrina Petersen with Cities 92.9 - All documents & correspondence regarding the purchase & purchase amendments of the District's solar panels 6. Steven Henkes - (1) Full periodic inspection reports for District's property solar arrays from 2018 to present day including photos, wiring diagrams, etc., as well as information related to party responsible for completing inspections; (2) Serial numbers of full panel array at time of installation; (3) Maintenance reports from preventative repairs & unplanned repairs of solar panels |
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6.C. SOPPA Report - Sean Mullins, Instructional Technology Director
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6.D. Pool Status Summary & Data - Dr. Laura O'Donnell & Dewberry Architects
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7. Administrative Committee Reports
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7.A. Administrative Finance Committee - Kevin Frazier, Mary Springer, Andy Walsh, & Dr. Laura O'Donnell
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7.B. Administrative Building & Grounds Committee - Steve Matter, Shawn Hohulin, Scott Thornton, Andy Walsh, & Dr. Laura O'Donnell
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8. Administrative Reports
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8.A. Assistant Superintendent's Report (Attachment)
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8.A.1. FY23 Amended Budget Report (Attachment) (Motion)
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8.A.2. FY24 Working Budget Report (Attachment)
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8.A.3. ESP Salary Schedule (Attachment)
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8.A.4. 2023-2024 Fee Schedule (Attachment) (Motion)
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8.A.5. Handbook Updates & Vaping Policy (Attachment) (Motion)
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8.A.6. OMS Secure Entry Bid Opening (Motion)
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8.B. Superintendent's Report
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8.B.1. Fire Updates / Solar Recommendations
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8.B.2. Staffing Updates
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8.B.3. 2023-2024 Consolidated District Plan (Attachment) (Motion)
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8.B.4. Board Policy Revisions (Attachment)
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8.B.5. Year End Events
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8.B.6. 5th Grade Band Pilot
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8.B.7. Joint Annual Conference: November 17-19, 2023
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9. Other Business
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10. Action Items
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11. Executive Session
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12. Action as a Result of Executive Session
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13. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 8, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Special Recognition
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| Subject: |
3.A. State FFA Degrees - Logan Demling, Tarah Hilt, & Brooke Rogers
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| Subject: |
3.B. ACES Academic State Competition (English) - Amy Dederich
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| Subject: |
3.C. ICTM State Competition (Math) - Cameron Dickhut & Elijah Bishop
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| Subject: |
4. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4.A. Dale Nannen
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| Subject: |
4.B. Meagan Lindsey
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| Subject: |
4.C. Nora Collins
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| Subject: |
4.D. Jayson Michael
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| Subject: |
4.E. Beth Ann Polley
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| Subject: |
4.F. Amy Behrens - by letter
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| Subject: |
5. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
5.A. Approve Agenda
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| Subject: |
5.B. Approve Minutes from the April 10, 2023 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
5.C. Approve Bills & Financial Reports (Attachment)
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| Subject: |
5.D. Approve the following resignations:
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| Subject: |
5.D.1. Mary Garcia - 4th Grade Teacher at Olympia South Elementary, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.2. Laura Fleri - OMS 6th Grade Science Teacher and OMS Girls' Head Track Coach, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.3. Patrick Hewitt - OMS Physical Education Teacher, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.4. Justin Slager - 4th Grade Teacher at Olympia North Elementary, effective at the end of the 2023-2024 school year (Attachment)
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| Subject: |
5.D.5. Tim Weaver - Physical Education teacher at Olympia West Elementary, effective at the end of the 2023-2024 school year (Attachment)
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| Subject: |
5.D.6. Amanda Richards - Pre-K / ECE Teacher at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.7. Cierra Alarcon - Paraprofessional at Olympia North Elementary, effective at the end of the 2023-2024 school yesar (Attachment)
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| Subject: |
5.D.8. Mary Avila - Paraprofessional at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.9. Ali Stroud - Paraprofessional at Olympia West Elementary, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.D.10. Jon Rask - OHS Head Volleyball Coach, effective April 20, 2023 (Attachment)
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| Subject: |
5.D.11. Haley Boswell - OHS Assistant Volleyball Coach, effective April 18, 2023 (Attachment)
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| Subject: |
5.D.12. Alex Nordstrom - OHS Assistant Football Coach, effective May 1, 2023 (Attachment)
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| Subject: |
5.D.13. Jody Rycyzyn - OHS JV Girls' Basketball Coach, effective May 3, 2023 (Attachment)
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| Subject: |
5.D.14. Curt Morr - OHS Freshman Boys' Basketball Coach, effective May 1, 2023 (Attachment)
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| Subject: |
5.E. Approve the following Intents to Retire:
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| Subject: |
5.E.1. Ann Williams - Paraprofessional at Olympia North Elementary, effective at the end of the 2022-2023 school year (Attachment)
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| Subject: |
5.E.2. Velma Runyard - Administrative Assistant to the Superintendent, effective June 30, 2024 (Attachment)
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| Subject: |
5.F. Approve the employment of the following certified Teachers, effective for the 2023-2024 school year:
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|
| Subject: |
5.F.1. Justin Slager - Physical Education Teacher at Olympia Middle School (Attachment)
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|
| Subject: |
5.F.2. Ashley Sholl - Kindergarten Teacher at Olympia North Elementary (1-year leave replacement) (Attachment)
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| Subject: |
5.F.3. Andrew Guardiola-Mathena - OHS Physical Education / Drivers Education Teacher (Attachment)
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| Subject: |
5.F.4. Kendra Peifer - 4th Grade Teacher at Olympia South Elementary (Attachment)
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| Subject: |
5.F.5. Ali Stroud - 4th Grade Teacher at Olympia North Elementary (Attachment)
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| Subject: |
5.G. Approve the 2023-2024 OMS New Teacher Mentors as presented by OMS Principal Mr. Mike Jones (Attachment)
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| Subject: |
5.H. Approve the 2023-2024 Olympia North Elementary New Teacher Mentors as presented by Principal Mrs. Kristina Peifer (Attachment)
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|
| Subject: |
5.I. Approve Susan Springer as the OMS 8th Grade Team Leader, effective for the 2023-2024 school year (Attachment)
|
|
| Subject: |
5.J. Approve the employment of the following Education Support Personnel, effective for the 2023-2024 school year:
|
|
| Subject: |
5.J.1. Elizabeth Donaldson - Paraprofessional at Olympia North Elementary (Attachment)
|
|
| Subject: |
5.K. Approve the employment of the following Extra-Curicular staff, effective for the 2023-2024 seasons:
|
|
| Subject: |
5.K.1. Faith Ramsey - PBIS Tier 2 Coach at Olympia North Elementary (Attachment)
|
|
| Subject: |
5.K.2. Lyndon Jason - OHS Boys' Head Basketball Coach (Attachment)
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|
| Subject: |
5.K.3. Justin Slager - OHS Freshman Boys' Basketball Coach (Attachment)
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|
| Subject: |
5.K.4. Meg Baer - OMS FFA Advisor (Attachment)
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|
| Subject: |
5.L. Approve the following Attendance Exception Requests, effective for the 2023-2024 school year: (Attachment)
|
|
| Subject: |
5.L.1. McKane Royal-Hodges (4th) - from Olympia West Elementary to Olympia North Elementary
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|
| Subject: |
5.L.2. Presley Palmgren (PreK) - from Olympia West Elementary to Olympia South Elementary
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|
| Subject: |
5.M. Approve the 2023-2024 IESA Membership renewal (Attachment)
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|
| Subject: |
6. Communications
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| Subject: |
6.A. A Communications Folder will circulate around the Board Table.
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|
| Subject: |
6.B. FOIA Requests:
1. SmartProcure - All current staff information 2. SmartProcure - All purchasing records from 1-6-23 to 4-6-23 3. Bloomington Normal News - Original documents stating cost & manufacturer of installed solar panels 4. Dale & Mary Ann Nannen - Dewberry Architect report & slides from April 10, 2023 Board meeting and O & M itemized expenditures for OHMS, September 2022 through December 2022 5. Catrina Petersen with Cities 92.9 - All documents & correspondence regarding the purchase & purchase amendments of the District's solar panels 6. Steven Henkes - (1) Full periodic inspection reports for District's property solar arrays from 2018 to present day including photos, wiring diagrams, etc., as well as information related to party responsible for completing inspections; (2) Serial numbers of full panel array at time of installation; (3) Maintenance reports from preventative repairs & unplanned repairs of solar panels |
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| Subject: |
6.C. SOPPA Report - Sean Mullins, Instructional Technology Director
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|
| Subject: |
6.D. Pool Status Summary & Data - Dr. Laura O'Donnell & Dewberry Architects
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|
| Subject: |
7. Administrative Committee Reports
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|
| Subject: |
7.A. Administrative Finance Committee - Kevin Frazier, Mary Springer, Andy Walsh, & Dr. Laura O'Donnell
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|
| Subject: |
7.B. Administrative Building & Grounds Committee - Steve Matter, Shawn Hohulin, Scott Thornton, Andy Walsh, & Dr. Laura O'Donnell
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|
| Subject: |
8. Administrative Reports
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| Subject: |
8.A. Assistant Superintendent's Report (Attachment)
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|
| Subject: |
8.A.1. FY23 Amended Budget Report (Attachment) (Motion)
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|
| Subject: |
8.A.2. FY24 Working Budget Report (Attachment)
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| Subject: |
8.A.3. ESP Salary Schedule (Attachment)
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| Subject: |
8.A.4. 2023-2024 Fee Schedule (Attachment) (Motion)
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| Subject: |
8.A.5. Handbook Updates & Vaping Policy (Attachment) (Motion)
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| Subject: |
8.A.6. OMS Secure Entry Bid Opening (Motion)
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| Subject: |
8.B. Superintendent's Report
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| Subject: |
8.B.1. Fire Updates / Solar Recommendations
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| Subject: |
8.B.2. Staffing Updates
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| Subject: |
8.B.3. 2023-2024 Consolidated District Plan (Attachment) (Motion)
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| Subject: |
8.B.4. Board Policy Revisions (Attachment)
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| Subject: |
8.B.5. Year End Events
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| Subject: |
8.B.6. 5th Grade Band Pilot
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| Subject: |
8.B.7. Joint Annual Conference: November 17-19, 2023
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| Subject: |
9. Other Business
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| Subject: |
10. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve placing the FY23 Amended Budget on Public Display from May 8, 2023 through June 8, 2023, and to hold a Public Budget Hearing on June 12, 2023 at 5:50 p.m., prior to the regular scheduled Board of Education meeting.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the 2023-2024 Fee Schedule as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the 2023-2024 updated Consolidated District Plan as presented by Superintendent Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the bid from D. Joseph Construction in the amount of $1,038,000 for the OMS Secure Entry project. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the Handbook Changes as presented by Assistant Superintendent Andy Walsh for inclusion in the 2023-2024 Handbooks. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
11. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
12. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
13. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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