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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the May 9, 2022 Regular Scheduled Board of Education Meeting (Attachment)
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4.C. Approve Bills & Financial Reports (Attachment)
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4.D. Approve the following Resignations:
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4.D.1. Jessica Wibben - Special Education Aide at Olympia South Elementary, effective at the end of the 2021-2022 school year (Attachment)
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4.D.2. Abigail Lies - OHS Special Education Department Chair, effective at the end of the 2021-2022 school year (Attachment)
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4.D.3. Dora Sue Estes - OHMS Cafeteria Staff, effective at the end of the 2021-2022 school year (Attachment)
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4.D.4. Michael Neal - District Mechanic, effective June 10, 2022 (Attachment)
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4.D.5. Rosemarie Delgadillo - OHS Classroom Aide, effective June 8, 2022 (Attachment)
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4.E. Approve the following Intents to Retire:
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4.E.1. Theresa McDannald - OHMS Cafeteria Manager, effective at the end of the 2022-2023 school year (Attachment)
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4.E.2. Terry Wood - OHMS Cafeteria Staff, effective at the end of the 2021-2022 school year (Attachment)
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4.E.3. Diana Hood - OHMS Cafeteria Staff, effective at the end of the 2022-2023 school year (Attachment)
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4.E.4. Wendy Wade - OMS English Teacher, effective at the end of the 2025-2026 school year (Attachment)
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4.F. Approve the employment of the following Certified Teachers, effective for the 2022-2023 school year:
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4.F.1. Christopher (CJ) Hamilton - OMS Counselor (Attachment)
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4.F.2. Leslie Weilbacher - OMS Special Education Teacher (Attachment)
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4.F.3. Aubrey Gill - OHMS Vocal Music Teacher (Attachment)
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4.F.4. Stacy Tripod - OHS Special Education Teacher (Attachment)
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4.G. Approve the following OHS new Teacher Mentors, effective for the 2022-2023 school year: (Attachment)
Haley Pack for Erin Young - Special Education Brandi Cooper for Stacy Tripod - Special Education Lisa Knuffman for Aubrey Gill - Vocal Music |
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4.H. Approve additional positions for the following OHS teachers, effective for the 2022-2023 school year: (Included in above Attachment)
PBIS Tier 1 Coach - Amanda Hapgood PBIS Tier 2 Coach - Alyssa Jones PST Case Managers - Alex Castillo & Kristopher Ketelsen |
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4.I. Approve the following OHS Department Chairs, effective for the 2022-2023 school year: (Included in above Attachment)
Special Education - Haley Pack Counseling - Katie Turner |
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4.J. Approve Emilie Ruppert to be a new Teacher Mentor for Tim Weaver, PE Teacher at Olympia West Elementary, effective for the 2022-2023 school year (Attachment)
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4.K. Approve the following Education Support Personnel, effective for the 2022-2023 school year:
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4.K.1. Beth Ellis - OHMS Food Service Personnel (Attachment)
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4.K.2. Frankie Boyd - Lead Mechanic, effective June 13, 2022 (Attachment)
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4.L. Approve hourly increases/decreases for the following Food Service Personnel, effective for the 2022-2023 school year: (Attachment)
Vickie Powell (Olympia North) - from 5.0 hours per day to 5.45 Diana Leindle (Olympia South) - from 5.0 hours per day to 5.45 Monica Rogers (OHMS) - from 5.0 hours per day to 6.5 Elisabeth Severt (Olympia North) - from 8.0 hours per day to 7.5 Jamie Beth Furman (Olympia South) - from 8.0 hours per day to 7.5 |
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4.M. Approve the employment of the following Extra-Curricular Personnel, effective for the 2022-2023 school year/seasons:
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4.M.1. Erin Young - OHS Blue Crew Sponsor (Attachment)
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4.M.2. Jessica Steel - Olympia Special Olympics Coach (Attachment)
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4.M.3. Kelsey Holt - OMS Speech Coach (Attachment)
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4.M.4. Darwin Beachy - OHS Freshman Boys' Basketball Coach (split stipend) (Attachment)
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4.N. Approve Rebekka Schwartz to receive a full stipend as Student Council Sponsor for Olympia South Elementary instead of a split stipend, effective for the 2022-2023 school year (Attachment)
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4.O. Approve the following Student Attendance Exceptions, effective for the 2022-2023 school year: (Attachment)
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4.O.1. McKane Royal-Hodges (3rd) to attend Olympia North Elementary instead of Olympia West Elementary
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4.O.2. Alana Wilcoxson (K) to attend Olympia North Elementary instead of Olympia West Elementary
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4.O.3. Weston Tolliver (PreK) to attend Olympia West Elementary instead of Olympia North Elementary
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4.P. Approve posting all District contracts over $25,000 on the District's website (Attachment)
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4.Q. Approve the Final 2021-2022 District Calendar (Attachment)
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4.R. Approve the following update to the Substitute Teacher pay schedule, effective for the 2022-2023 school year: $120.00/Full Day & $60.00/Half Day; for Olympia-Retired Substitute Teachers $130.00/Full Day & $65.00 Half Day
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4.S. Approve the updated Pay Schedule for Lead Mechanic and Assistant Mechanic (Attachment)
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4.T. Approve the 2022 Resolution for Publication of Prevailing Wages in conjunction with the Regional Office of Education (Attachment)
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4.U. Approve the renewal of contract with IASB for Boardbook, PRESS, & School Board Policies Online services, effective July 1, 2022 - June 30, 2023 (Attachment)
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4.V. Approve an overnight trip for the OHS Cross Country Team to attend Summer Camp on July 26 & 27, 2022 at Lake Shelbyville (Attachment)
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4.W. Approve the following new/updated Job Descriptions:
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4.W.1. Breakfast/Lunch Supervisor (Attachment)
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4.W.2. Instructional Coach (Attachment)
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4.W.3. Lead Mechanic (Attachment)
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4.W.4. Assistant Mechanic (Attachment)
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4.X. Approve the use of Olympia North Elementary for a Fireworks Display on August 20, 2022 & an RC Air Show on August 21, 2022, both a part of the annual Danvers Days Celebration (Attachment)
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4.Y. Approve keeping Executive Session Minutes closed from July 2021 - December 2021, and to destroy any audio recording of Executive Session Minutes older than 18 months
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5. Communications
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5.A. A Communications Folder will circulate around the Board Table.
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5.B. OHMS Student Recognition - State Qualifiers
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6. Administrative Committee Reports
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. FY22 Final Amended Budget Report (Attachment) (Motion)
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7.A.2. FY23 Working Budget (Attachment) (Motion)
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7.A.3. FY23 Nickel Lease (Motion)
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7.A.4. Designation of Accrued Interest Resolution (Attachment)
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7.A.5. Prevailing Wage Resolution (Consent Agenda Attachment)
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7.A.6. Summer Construction Update
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7.A.7. Transportation Update
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7.A.8. Substitute Rate of Pay
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7.A.9. Resolution to Pay Bills for July, 2022 (Attachment)
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7.B. Superintendent's Report
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7.B.1. Family Coordinator Data / Referrals
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7.B.2. Skills Based Grading & Earning a Four
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7.B.3. Discipline Data
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7.B.4. Board Policy Revisions (Attachment) (Motion)
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7.B.5. Job Descriptions (Consent Agenda Attachment)
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 13, 2022 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the May 9, 2022 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.C. Approve Bills & Financial Reports (Attachment)
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| Subject: |
4.D. Approve the following Resignations:
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| Subject: |
4.D.1. Jessica Wibben - Special Education Aide at Olympia South Elementary, effective at the end of the 2021-2022 school year (Attachment)
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|
| Subject: |
4.D.2. Abigail Lies - OHS Special Education Department Chair, effective at the end of the 2021-2022 school year (Attachment)
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|
| Subject: |
4.D.3. Dora Sue Estes - OHMS Cafeteria Staff, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.4. Michael Neal - District Mechanic, effective June 10, 2022 (Attachment)
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| Subject: |
4.D.5. Rosemarie Delgadillo - OHS Classroom Aide, effective June 8, 2022 (Attachment)
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| Subject: |
4.E. Approve the following Intents to Retire:
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|
| Subject: |
4.E.1. Theresa McDannald - OHMS Cafeteria Manager, effective at the end of the 2022-2023 school year (Attachment)
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|
| Subject: |
4.E.2. Terry Wood - OHMS Cafeteria Staff, effective at the end of the 2021-2022 school year (Attachment)
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|
| Subject: |
4.E.3. Diana Hood - OHMS Cafeteria Staff, effective at the end of the 2022-2023 school year (Attachment)
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|
| Subject: |
4.E.4. Wendy Wade - OMS English Teacher, effective at the end of the 2025-2026 school year (Attachment)
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| Subject: |
4.F. Approve the employment of the following Certified Teachers, effective for the 2022-2023 school year:
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| Subject: |
4.F.1. Christopher (CJ) Hamilton - OMS Counselor (Attachment)
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| Subject: |
4.F.2. Leslie Weilbacher - OMS Special Education Teacher (Attachment)
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| Subject: |
4.F.3. Aubrey Gill - OHMS Vocal Music Teacher (Attachment)
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| Subject: |
4.F.4. Stacy Tripod - OHS Special Education Teacher (Attachment)
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| Subject: |
4.G. Approve the following OHS new Teacher Mentors, effective for the 2022-2023 school year: (Attachment)
Haley Pack for Erin Young - Special Education Brandi Cooper for Stacy Tripod - Special Education Lisa Knuffman for Aubrey Gill - Vocal Music |
|
| Subject: |
4.H. Approve additional positions for the following OHS teachers, effective for the 2022-2023 school year: (Included in above Attachment)
PBIS Tier 1 Coach - Amanda Hapgood PBIS Tier 2 Coach - Alyssa Jones PST Case Managers - Alex Castillo & Kristopher Ketelsen |
|
| Subject: |
4.I. Approve the following OHS Department Chairs, effective for the 2022-2023 school year: (Included in above Attachment)
Special Education - Haley Pack Counseling - Katie Turner |
|
| Subject: |
4.J. Approve Emilie Ruppert to be a new Teacher Mentor for Tim Weaver, PE Teacher at Olympia West Elementary, effective for the 2022-2023 school year (Attachment)
|
|
| Subject: |
4.K. Approve the following Education Support Personnel, effective for the 2022-2023 school year:
|
|
| Subject: |
4.K.1. Beth Ellis - OHMS Food Service Personnel (Attachment)
|
|
| Subject: |
4.K.2. Frankie Boyd - Lead Mechanic, effective June 13, 2022 (Attachment)
|
|
| Subject: |
4.L. Approve hourly increases/decreases for the following Food Service Personnel, effective for the 2022-2023 school year: (Attachment)
Vickie Powell (Olympia North) - from 5.0 hours per day to 5.45 Diana Leindle (Olympia South) - from 5.0 hours per day to 5.45 Monica Rogers (OHMS) - from 5.0 hours per day to 6.5 Elisabeth Severt (Olympia North) - from 8.0 hours per day to 7.5 Jamie Beth Furman (Olympia South) - from 8.0 hours per day to 7.5 |
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| Subject: |
4.M. Approve the employment of the following Extra-Curricular Personnel, effective for the 2022-2023 school year/seasons:
|
|
| Subject: |
4.M.1. Erin Young - OHS Blue Crew Sponsor (Attachment)
|
|
| Subject: |
4.M.2. Jessica Steel - Olympia Special Olympics Coach (Attachment)
|
|
| Subject: |
4.M.3. Kelsey Holt - OMS Speech Coach (Attachment)
|
|
| Subject: |
4.M.4. Darwin Beachy - OHS Freshman Boys' Basketball Coach (split stipend) (Attachment)
|
|
| Subject: |
4.N. Approve Rebekka Schwartz to receive a full stipend as Student Council Sponsor for Olympia South Elementary instead of a split stipend, effective for the 2022-2023 school year (Attachment)
|
|
| Subject: |
4.O. Approve the following Student Attendance Exceptions, effective for the 2022-2023 school year: (Attachment)
|
|
| Subject: |
4.O.1. McKane Royal-Hodges (3rd) to attend Olympia North Elementary instead of Olympia West Elementary
|
|
| Subject: |
4.O.2. Alana Wilcoxson (K) to attend Olympia North Elementary instead of Olympia West Elementary
|
|
| Subject: |
4.O.3. Weston Tolliver (PreK) to attend Olympia West Elementary instead of Olympia North Elementary
|
|
| Subject: |
4.P. Approve posting all District contracts over $25,000 on the District's website (Attachment)
|
|
| Subject: |
4.Q. Approve the Final 2021-2022 District Calendar (Attachment)
|
|
| Subject: |
4.R. Approve the following update to the Substitute Teacher pay schedule, effective for the 2022-2023 school year: $120.00/Full Day & $60.00/Half Day; for Olympia-Retired Substitute Teachers $130.00/Full Day & $65.00 Half Day
|
|
| Subject: |
4.S. Approve the updated Pay Schedule for Lead Mechanic and Assistant Mechanic (Attachment)
|
|
| Subject: |
4.T. Approve the 2022 Resolution for Publication of Prevailing Wages in conjunction with the Regional Office of Education (Attachment)
|
|
| Subject: |
4.U. Approve the renewal of contract with IASB for Boardbook, PRESS, & School Board Policies Online services, effective July 1, 2022 - June 30, 2023 (Attachment)
|
|
| Subject: |
4.V. Approve an overnight trip for the OHS Cross Country Team to attend Summer Camp on July 26 & 27, 2022 at Lake Shelbyville (Attachment)
|
|
| Subject: |
4.W. Approve the following new/updated Job Descriptions:
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|
| Subject: |
4.W.1. Breakfast/Lunch Supervisor (Attachment)
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|
| Subject: |
4.W.2. Instructional Coach (Attachment)
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| Subject: |
4.W.3. Lead Mechanic (Attachment)
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| Subject: |
4.W.4. Assistant Mechanic (Attachment)
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| Subject: |
4.X. Approve the use of Olympia North Elementary for a Fireworks Display on August 20, 2022 & an RC Air Show on August 21, 2022, both a part of the annual Danvers Days Celebration (Attachment)
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|
| Subject: |
4.Y. Approve keeping Executive Session Minutes closed from July 2021 - December 2021, and to destroy any audio recording of Executive Session Minutes older than 18 months
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|
| Subject: |
5. Communications
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| Subject: |
5.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
5.B. OHMS Student Recognition - State Qualifiers
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|
| Subject: |
6. Administrative Committee Reports
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| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. FY22 Final Amended Budget Report (Attachment) (Motion)
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| Subject: |
7.A.2. FY23 Working Budget (Attachment) (Motion)
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| Subject: |
7.A.3. FY23 Nickel Lease (Motion)
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| Subject: |
7.A.4. Designation of Accrued Interest Resolution (Attachment)
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| Subject: |
7.A.5. Prevailing Wage Resolution (Consent Agenda Attachment)
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| Subject: |
7.A.6. Summer Construction Update
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| Subject: |
7.A.7. Transportation Update
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| Subject: |
7.A.8. Substitute Rate of Pay
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| Subject: |
7.A.9. Resolution to Pay Bills for July, 2022 (Attachment)
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. Family Coordinator Data / Referrals
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| Subject: |
7.B.2. Skills Based Grading & Earning a Four
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| Subject: |
7.B.3. Discipline Data
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| Subject: |
7.B.4. Board Policy Revisions (Attachment) (Motion)
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| Subject: |
7.B.5. Job Descriptions (Consent Agenda Attachment)
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve the Resolution to abate the Working Cash Fund in the amount of $1,330,000 to the Education Fund.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the Resolution to abate the Working Cash Fund in the amount of $135,000 to the Transportation Fund. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the FY23 Nickel Lease expenses in the amount of $162,000. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the final FY22 Amended Budget as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the FY23 Working Budget as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the Designation of Accrued Interest earned to be spent on District operations. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the Resolution authorizing payment of the July 2022 expenses. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the following new and updated Board Policy revisions: 2:230, 4:10, 4:70, 4:180, 5:40, 5:80, 5:240, 6:140, 6:290, 6:300, 7:15, 7:270, 7:285, and 8:40. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____ |
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| Subject: |
12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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