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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Opportunity for Public Input
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4. Approval of Consent Agenda
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4.A. Approve Agenda
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4.B. Approve Minutes from the February 14, 2022 Regular Scheduled Board of Education Meeting (Attachment)
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4.C. Approve Bills & Financial Reports (Attachment)
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4.D. Approve the following resignations:
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4.D.1. Lisa Steve - OHMS College & Career Counselor, effective at the end of the 2021-2022 school year (Attachment)
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4.D.2. Darci Beachy - 2nd Grade Teacher at Olympia West Elementary, effective at the end of the 2021-2022 school year (Attachment)
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4.D.3. Brianna Haworth - 3rd Grade Teacher at Olympia West Elementary, effective at the end of the 2021-2022 school year (Attachment)
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4.D.4. Lauren Guttschow - OMS Art Teacher, effective at the end of the 2021-2022 school year (Attachment)
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4.D.5. Cheri Crebo - OMS Special Education Teacher, effective at the end of the 2021-2022 school year (Attachment)
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4.D.6. Darci Beachy - OHS Football Cheerleading Coach, effective at the end of the 2021-2022 school year (Attachment)
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4.D.7. Justin Slager - OHS Freshman Boys' Assistant Basketball Coach, effective March 3, 2022 (Attachment)
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4.D.8. Kendra Peifer - OHS JV Girls' Assistant Basketball Coach, effective March 3, 2022 (Attachment)
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4.D.9. Joel Brigham - Olympiad Yearbook Co-Sponsor, effective at the end of the 2021-2022 school year (Attachment)
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4.D.10. Elizabeth Kirby - OHS Sophomore Class Sponsor, effective at the end of the 2021-2022 school year (Attachment)
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4.D.11. Vanessa Willoughby - Bus Aide (midday route), effective March 2, 2022 (Attachment)
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4.E. Approve the employment of the following certified Teachers, effective for the 2022-2023 school year:
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4.E.1. Jody Rycyzyn - OHS Spanish Teacher (Attachment)
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4.E.2. Jimmy Spencer - OHMS Instrumental Music Teacher (Attachment)
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4.E.3. Matthew Leng - OHS Driver's Education Teacher (Attachment)
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4.E.4. Loren Fosdick - OMS Physical Education Teacher (Attachment)
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4.E.5. Shyann Etnier - 5th Grade Teacher at Olympia West Elementary (Attachment)
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4.E.6. Tim Weaver - Physical Education Teacher at Olympia West Elementary (Attachment)
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4.E.7. Meg Baer - OMS STEM/Ag Teacher (Attachment)
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4.F. Approve the employment of the following Education Support Personnel:
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4.F.1. Tessica Oehler - additional Bus Aide position, effective March 7, 2022 (Attachment)
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4.F.2. Isaac Yates - Bus Driver, effective March 14, 2022 (Attachment)
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4.G. Approve the employment of the following Coaches/Sponsors:
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4.G.1. Alex Castillo - OMS Boys' Assistant Track Coach, effective for the 2021-2022 season (Attachment)
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4.G.2. Laura Fleri-Somers - OMS Girls' Head/Assistant Track Coach (split stipend), effective for the 2021-2022 season (Attachment)
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4.G.3. Melissa Brander - OMS Girls' Head/Assistant Track Coach (split stipend), effective for the 2021-2022 season (Attachment)
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4.G.4. Michael McFarland - OMS Girls' Cross Country Coach, effective for the 2022-2023 season (Attachment)
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4.H. Approve Katelyn Hill as a volunteer for the OHMS Track program, effective for the 2021-2022 season (Attachment)
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4.I. Approve the 2021-2022 SB7 Sequence of Honorable Dismissal (Attachment)
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4.J. Approve an overnight trip for the OHS Boys' & Girls' Cross Country teams to attend a meet in Greenville, IL on April 2, 2022 (Attachment)
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4.K. Approve the Olympia Anaphylaxis Action Plan (Attachment)
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5. Communications
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5.A. A Communications Folder will circulate around the Board Table.
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5.B. SOPPA Report (Attachment)
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5.C. FOIA Requests:
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5.C.1. Diane DeVore - all things related to the District's liability insurance and bonding coverage for 2019, 2020, 2021 & 2022
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5.C.2. Clay Witham - School Board minutes for October, November & December 2020 and any other information during that time regarding joining the Sangamo Conference
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5.C.3. Illinois Retired Teachers Association - Names & email addresses of all certified staff retiring at the end of the 2021-2022 school year
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5.D. OHS Student Recognition
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5.E. Projects Update - Tracy Coker, Dewberry Architects
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6. Administrative Committee Reports
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6.A. Education/Technology Administrative Committee - Carolyn Hansen & Mary Springer
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6.B. Building & Grounds Administrative Committee - Steve Matter & Shawn Hohulin
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7. Administrative Reports
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7.A. Assistant Superintendent's Report (Attachment)
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7.A.1. Auditor for FY22 Audit (Attachment)
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7.A.2. Handbook Update (Attachment)
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7.A.3. Building & Grounds Update
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7.A.4. Supply Chain Disruption Funds
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7.A.5. Anaphylaxis Action Plan (Consent Agenda Attachment)
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7.B. Superintendent's Report
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7.B.1. Elementary Administrative Intern Recommendation (Attachment) (Motion)
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7.B.2. OHS Assistant Principal Recommendation (Attachment) (Motion)
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7.B.3. BACC & MDRVS Agreements (Attachment) (Motion)
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7.B.4. Elementary Day
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7.B.5. Updated Job Descriptions (Attachment) (Motion)
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8. Other Business
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9. Action Items
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10. Executive Session
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11. Action as a Result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | March 14, 2022 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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| Subject: |
4. Approval of Consent Agenda
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Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
4.A. Approve Agenda
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| Subject: |
4.B. Approve Minutes from the February 14, 2022 Regular Scheduled Board of Education Meeting (Attachment)
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| Subject: |
4.C. Approve Bills & Financial Reports (Attachment)
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| Subject: |
4.D. Approve the following resignations:
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| Subject: |
4.D.1. Lisa Steve - OHMS College & Career Counselor, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.2. Darci Beachy - 2nd Grade Teacher at Olympia West Elementary, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.3. Brianna Haworth - 3rd Grade Teacher at Olympia West Elementary, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.4. Lauren Guttschow - OMS Art Teacher, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.5. Cheri Crebo - OMS Special Education Teacher, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.6. Darci Beachy - OHS Football Cheerleading Coach, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.7. Justin Slager - OHS Freshman Boys' Assistant Basketball Coach, effective March 3, 2022 (Attachment)
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| Subject: |
4.D.8. Kendra Peifer - OHS JV Girls' Assistant Basketball Coach, effective March 3, 2022 (Attachment)
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| Subject: |
4.D.9. Joel Brigham - Olympiad Yearbook Co-Sponsor, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.10. Elizabeth Kirby - OHS Sophomore Class Sponsor, effective at the end of the 2021-2022 school year (Attachment)
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| Subject: |
4.D.11. Vanessa Willoughby - Bus Aide (midday route), effective March 2, 2022 (Attachment)
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| Subject: |
4.E. Approve the employment of the following certified Teachers, effective for the 2022-2023 school year:
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| Subject: |
4.E.1. Jody Rycyzyn - OHS Spanish Teacher (Attachment)
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| Subject: |
4.E.2. Jimmy Spencer - OHMS Instrumental Music Teacher (Attachment)
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| Subject: |
4.E.3. Matthew Leng - OHS Driver's Education Teacher (Attachment)
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| Subject: |
4.E.4. Loren Fosdick - OMS Physical Education Teacher (Attachment)
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| Subject: |
4.E.5. Shyann Etnier - 5th Grade Teacher at Olympia West Elementary (Attachment)
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| Subject: |
4.E.6. Tim Weaver - Physical Education Teacher at Olympia West Elementary (Attachment)
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| Subject: |
4.E.7. Meg Baer - OMS STEM/Ag Teacher (Attachment)
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| Subject: |
4.F. Approve the employment of the following Education Support Personnel:
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|
| Subject: |
4.F.1. Tessica Oehler - additional Bus Aide position, effective March 7, 2022 (Attachment)
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|
| Subject: |
4.F.2. Isaac Yates - Bus Driver, effective March 14, 2022 (Attachment)
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|
| Subject: |
4.G. Approve the employment of the following Coaches/Sponsors:
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|
| Subject: |
4.G.1. Alex Castillo - OMS Boys' Assistant Track Coach, effective for the 2021-2022 season (Attachment)
|
|
| Subject: |
4.G.2. Laura Fleri-Somers - OMS Girls' Head/Assistant Track Coach (split stipend), effective for the 2021-2022 season (Attachment)
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|
| Subject: |
4.G.3. Melissa Brander - OMS Girls' Head/Assistant Track Coach (split stipend), effective for the 2021-2022 season (Attachment)
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| Subject: |
4.G.4. Michael McFarland - OMS Girls' Cross Country Coach, effective for the 2022-2023 season (Attachment)
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| Subject: |
4.H. Approve Katelyn Hill as a volunteer for the OHMS Track program, effective for the 2021-2022 season (Attachment)
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|
| Subject: |
4.I. Approve the 2021-2022 SB7 Sequence of Honorable Dismissal (Attachment)
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|
| Subject: |
4.J. Approve an overnight trip for the OHS Boys' & Girls' Cross Country teams to attend a meet in Greenville, IL on April 2, 2022 (Attachment)
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| Subject: |
4.K. Approve the Olympia Anaphylaxis Action Plan (Attachment)
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| Subject: |
5. Communications
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| Subject: |
5.A. A Communications Folder will circulate around the Board Table.
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| Subject: |
5.B. SOPPA Report (Attachment)
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|
| Subject: |
5.C. FOIA Requests:
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|
| Subject: |
5.C.1. Diane DeVore - all things related to the District's liability insurance and bonding coverage for 2019, 2020, 2021 & 2022
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|
| Subject: |
5.C.2. Clay Witham - School Board minutes for October, November & December 2020 and any other information during that time regarding joining the Sangamo Conference
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|
| Subject: |
5.C.3. Illinois Retired Teachers Association - Names & email addresses of all certified staff retiring at the end of the 2021-2022 school year
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| Subject: |
5.D. OHS Student Recognition
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| Subject: |
5.E. Projects Update - Tracy Coker, Dewberry Architects
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| Subject: |
6. Administrative Committee Reports
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| Subject: |
6.A. Education/Technology Administrative Committee - Carolyn Hansen & Mary Springer
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| Subject: |
6.B. Building & Grounds Administrative Committee - Steve Matter & Shawn Hohulin
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| Subject: |
7. Administrative Reports
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| Subject: |
7.A. Assistant Superintendent's Report (Attachment)
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| Subject: |
7.A.1. Auditor for FY22 Audit (Attachment)
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| Subject: |
7.A.2. Handbook Update (Attachment)
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| Subject: |
7.A.3. Building & Grounds Update
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| Subject: |
7.A.4. Supply Chain Disruption Funds
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| Subject: |
7.A.5. Anaphylaxis Action Plan (Consent Agenda Attachment)
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| Subject: |
7.B. Superintendent's Report
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| Subject: |
7.B.1. Elementary Administrative Intern Recommendation (Attachment) (Motion)
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| Subject: |
7.B.2. OHS Assistant Principal Recommendation (Attachment) (Motion)
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| Subject: |
7.B.3. BACC & MDRVS Agreements (Attachment) (Motion)
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| Subject: |
7.B.4. Elementary Day
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| Subject: |
7.B.5. Updated Job Descriptions (Attachment) (Motion)
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| Subject: |
8. Other Business
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| Subject: |
9. Action Items
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Description:
A motion was made by __________, seconded by __________, to approve Lisa Steve as the Elementary Administrative Intern, effective for the 2022-2023 school year.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the employment of Mark Frederick as OHS Assistant Principal, effective for the 2022-2023 school year. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the updated Bloomington Area Career Center (BACC) Joint Agreement. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the updated McLean-DeWitt Regional Vocational System (MDRVS) Intergovernmental Agreement. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the following updated Job Descriptions: (1) Assistant Superintendent (2) Elementary Principal (3) OMS Assistant Principal (4) Teacher (5) District Administrative Assistant to the Superintendent & Recording Secretary for the Board of Education (6) District Administrative Assistant to the Superintendent/Curriculum/PD/SIS (7) Human Resources Administrative Assistant (8) Administrative Assistant of District Accounts/Bookkeeper (9) OHMS College Career Counselor (10) OHMS Instructional Coach (11) School Counselor (12) Family Counselor (13) District Librarian (14) School Nurse Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the services of Phillips & Associates, CPAs, P.C. to complete the FY22 District Audit for the amount of $19,500. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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| Subject: |
10. Executive Session
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Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a Result of Executive Session
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Description:
A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____ |
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| Subject: |
12. Adjournment
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Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |
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