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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session Minutes, from the July 13, 2020 regular scheduled Board of Education Meeting (Attachment)
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3.C. Approve Bills and Financial Reports (Attachment)
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3.D. Approve the following resignations:
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3.D.1. Naomi Neylon - OMS Girls' Head Track & Field Coach, effective July 22, 2020 (Attachment)
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3.D.2. Lisa Adams - Teacher's Aide at Olympia West Elementary, effective August 2, 2020 (Attachment)
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3.D.3. Kelli Greathouse - Bus Aide, effective August 5, 2020 (Attachment)
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3.D.4. Angela Nelson - Teacher's Aide at Olympia North Elementary, effective August 6, 2020 (Attachment)
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3.D.5. Brandi Davis - Teacher's Aide at Olympia West Elementary, effective August 7, 2020 (Attachment)
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3.D.6. Julie Frantz - Teacher's Aide at Olympia South Elementary, effective August 7, 2020 (Attachment)
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3.E. Approve Nicole Apel as ECE/PreK Aide at Olympia South Elementary effective for the 2020-2021 school year (Attachment)
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3.F. Approve Rachel Pritts as Special Education Aide at Olympia South Elementary effective for the 2020-2021 school year (Attachment)
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3.G. Approve Tara Loyer as New Teacher Mentor for Faith Ramsey, 2nd grade Teacher at Olympia North Elementary (Attachment)
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3.H. Approve a reduction in hours for the following Transportation employees: Nick Jackson from 8.0 hours per day to 7.5; Amanda VanEtten from 7.25 hours per day to 7.0; Rosie Bartelmay from 5.5 hours per day to 5.0 (Attachment)
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3.I. Approve the following Transportation call-backs: Sasha Sutton 4 hours per day; Logan Suntken 2.5 hours per day; and Amanda VanEtten 7 hours per day (Attachment)
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3.J. Approve the following Teacher Aide transfer effective for the 2020-2021 school year: Elizabeth Sydney from Olympia North Elementary to Olympia West Elementary (Attachment)
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3.K. Approve the following volunteers to assist with the 20-21 OHS Band Camp: Celeste Anderson, Scott Fahsbender, Angie Hartman, and Adam Wierenga (Attachment)
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3.L. Approve Alexis Finchum as a volunteer to assist with the OMS Softball program (Attachment)
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3.M. Approve out-of-District student Grace Jennings (Kindergarten), daughter of Olympia Staff member Catherine Jennings, to attend Olympia West Elementary effective for the 2020-2021 school year (Attachment)
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3.N. Approve out-of-District student Evelyn Malaga (3rd grade), daughter of Olympia Staff member Abigail Malaga, to attend Olympia West Elementary effective for the 2020-2021 school year (Attachment)
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3.O. Approve additional Handbook Language regarding School Operations During a Pandemic or Other Health Emergency for all buildings (Attachment)
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3.P. Approve an Intergovernmental Agreement with the Village of Minier for use of the Olympia West Elementary playground area including fixtures, equipment, appliances, and improvements (Attachment)
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3.Q. Approve an Intergovernmental Agreement with OPBA for use of the Minier ball fields (Attachment)
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3.R. Approve an Intergovernmental Agreement with the Village of Danvers for use of the Olympia North Elementary baseball field (Attachment)
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3.S. Approve the Intergovernmental Agreement with the Village of Danvers for police patrol of the Olympia North Elementary parking lot (Attachment)
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4. Communications
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4.A. A Communications Folder will circulate around the Board table.
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5. Administrative Committee Reports
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5.A. Financial - Kevin Frazier, Lynn Cross, and Andy Walsh
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Andy Walsh (Attachment)
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6.A.1. FY21 Tentative Budget Report (Attachment)
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6.A.2. Handbook Update (Consent Agenda Attachment)
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6.A.3. Coach & Sponsor Clinic
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6.A.4. Summer Food Service Delivery
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6.B. Superintendent's Report - Dr. Laura O'Donnell
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6.B.1. Updates for Return to School Plan and Enrollment Numbers (Attachment)
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6.B.2. New Principal Evaluation Instrument (Attachment) (Motion)
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6.B.3. State Report Card Update for 2019-2020
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6.B.4. Updated Remote Learning Plan (Attachment)
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6.B.5. 5 Essentials 2019-2020 (Attachment)
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6.B.6. Revised Board Policy 4:180 - 2nd Reading (Attachment) (Motion)
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6.B.7. Revised Board Policies - 1st Reading (Attachment)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Action as a result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 10, 2020 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Mary Springer _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andrew Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session Minutes, from the July 13, 2020 regular scheduled Board of Education Meeting (Attachment)
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| Subject: |
3.C. Approve Bills and Financial Reports (Attachment)
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| Subject: |
3.D. Approve the following resignations:
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| Subject: |
3.D.1. Naomi Neylon - OMS Girls' Head Track & Field Coach, effective July 22, 2020 (Attachment)
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| Subject: |
3.D.2. Lisa Adams - Teacher's Aide at Olympia West Elementary, effective August 2, 2020 (Attachment)
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| Subject: |
3.D.3. Kelli Greathouse - Bus Aide, effective August 5, 2020 (Attachment)
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| Subject: |
3.D.4. Angela Nelson - Teacher's Aide at Olympia North Elementary, effective August 6, 2020 (Attachment)
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| Subject: |
3.D.5. Brandi Davis - Teacher's Aide at Olympia West Elementary, effective August 7, 2020 (Attachment)
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| Subject: |
3.D.6. Julie Frantz - Teacher's Aide at Olympia South Elementary, effective August 7, 2020 (Attachment)
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| Subject: |
3.E. Approve Nicole Apel as ECE/PreK Aide at Olympia South Elementary effective for the 2020-2021 school year (Attachment)
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| Subject: |
3.F. Approve Rachel Pritts as Special Education Aide at Olympia South Elementary effective for the 2020-2021 school year (Attachment)
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| Subject: |
3.G. Approve Tara Loyer as New Teacher Mentor for Faith Ramsey, 2nd grade Teacher at Olympia North Elementary (Attachment)
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| Subject: |
3.H. Approve a reduction in hours for the following Transportation employees: Nick Jackson from 8.0 hours per day to 7.5; Amanda VanEtten from 7.25 hours per day to 7.0; Rosie Bartelmay from 5.5 hours per day to 5.0 (Attachment)
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| Subject: |
3.I. Approve the following Transportation call-backs: Sasha Sutton 4 hours per day; Logan Suntken 2.5 hours per day; and Amanda VanEtten 7 hours per day (Attachment)
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| Subject: |
3.J. Approve the following Teacher Aide transfer effective for the 2020-2021 school year: Elizabeth Sydney from Olympia North Elementary to Olympia West Elementary (Attachment)
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| Subject: |
3.K. Approve the following volunteers to assist with the 20-21 OHS Band Camp: Celeste Anderson, Scott Fahsbender, Angie Hartman, and Adam Wierenga (Attachment)
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| Subject: |
3.L. Approve Alexis Finchum as a volunteer to assist with the OMS Softball program (Attachment)
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| Subject: |
3.M. Approve out-of-District student Grace Jennings (Kindergarten), daughter of Olympia Staff member Catherine Jennings, to attend Olympia West Elementary effective for the 2020-2021 school year (Attachment)
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| Subject: |
3.N. Approve out-of-District student Evelyn Malaga (3rd grade), daughter of Olympia Staff member Abigail Malaga, to attend Olympia West Elementary effective for the 2020-2021 school year (Attachment)
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| Subject: |
3.O. Approve additional Handbook Language regarding School Operations During a Pandemic or Other Health Emergency for all buildings (Attachment)
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|
| Subject: |
3.P. Approve an Intergovernmental Agreement with the Village of Minier for use of the Olympia West Elementary playground area including fixtures, equipment, appliances, and improvements (Attachment)
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| Subject: |
3.Q. Approve an Intergovernmental Agreement with OPBA for use of the Minier ball fields (Attachment)
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| Subject: |
3.R. Approve an Intergovernmental Agreement with the Village of Danvers for use of the Olympia North Elementary baseball field (Attachment)
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| Subject: |
3.S. Approve the Intergovernmental Agreement with the Village of Danvers for police patrol of the Olympia North Elementary parking lot (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. A Communications Folder will circulate around the Board table.
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| Subject: |
5. Administrative Committee Reports
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| Subject: |
5.A. Financial - Kevin Frazier, Lynn Cross, and Andy Walsh
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Andy Walsh (Attachment)
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| Subject: |
6.A.1. FY21 Tentative Budget Report (Attachment)
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| Subject: |
6.A.2. Handbook Update (Consent Agenda Attachment)
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| Subject: |
6.A.3. Coach & Sponsor Clinic
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| Subject: |
6.A.4. Summer Food Service Delivery
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| Subject: |
6.B. Superintendent's Report - Dr. Laura O'Donnell
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| Subject: |
6.B.1. Updates for Return to School Plan and Enrollment Numbers (Attachment)
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| Subject: |
6.B.2. New Principal Evaluation Instrument (Attachment) (Motion)
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| Subject: |
6.B.3. State Report Card Update for 2019-2020
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| Subject: |
6.B.4. Updated Remote Learning Plan (Attachment)
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| Subject: |
6.B.5. 5 Essentials 2019-2020 (Attachment)
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| Subject: |
6.B.6. Revised Board Policy 4:180 - 2nd Reading (Attachment) (Motion)
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| Subject: |
6.B.7. Revised Board Policies - 1st Reading (Attachment)
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve the new Principal Evaluation Plan effective for the 2020-2021 school year.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve revised Board Policy 4:180 as presented by Superintendent Dr. Laura O'Donnell. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss student discipline, the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; to discuss purchase of property; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal; or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Action as a result of Executive Session
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Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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