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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session Minutes, from the November 4, 2019 regular scheduled Board of Education Meeting (Attachment)
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3.C. Approve Minutes, including Executive Session Minutes, from the December 4, 2019 special-called Board of Education Bond Meeting (Attachment)
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3.D. Approve Bills and Financial Reports (Attachment)
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3.E. Approve the following resignations:
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3.E.1. Kathleen Hymbaugh - Bus Aide, effective November 7, 2019 (Attachment)
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3.E.2. Kelly Billington - Cafeteria Personnel, effective December 20, 2019 (Attachment)
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3.E.3. Brigette Van Hook - OMS Special Education Teacher, effective December 20, 2019 (Attachment)
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3.E.4. Alex Castillo - OHS Girls' Assistant JV Soccer Coach, effective December 16, 2019 (Attachment)
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3.F. Approve the following Intents to Retirements:
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3.F.1. Bob Phillips - Bus Driver, effective at the end of the 2019-2020 school year (Attachment)
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3.F.2. Susan Pyle - OHS START Room Supervisor, effective at the end of the 2019-2020 first semester (Attachment)
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3.G. Approve the employment of the following Licensed Teachers:
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3.G.1. Shannon Stadnik - OMS Reading Interventionist, effective January 6, 2020 (Attachment)
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3.G.2. Darci Eastman - 2nd Grade Teacher at Olympia West Elementary, effective January 6, 2020 (Attachment)
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3.G.3. Kari Kelly - 4th Grade Teacher at Olympia West Elementary, effective January 6, 2020 (Attachment)
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3.G.4. Melissa Brander - OMS Special Education, effective January 6, 2020 (Attachment)
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3.G.5. Staci Schroen - Elementary Instructional Coach, effective for the 2020-2021 school year (Attachment)
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3.H. Approve the following New Teacher Mentors, effective January 6, 2020:
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3.H.1. Shelby Mehl for Shannon Stadnik, OMS Reading Interventionist (Attachment)
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3.H.2. Katie Ringer for Melissa Brander - OMS Special Education (Attachment)
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3.I. Approve the employment of the following Education Support Personnel:
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3.I.1. Christine Vogel - Bus Driver, effective December 9, 2019 (Attachment)
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3.I.2. Jesse Wheeler - Bus Driver, effective December 9, 2019 (Attachment)
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3.I.3. Ginger Ewen - Bus Driver, effective December 9, 2019 (Attachment)
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3.I.4. Amanda VanEtten - Bus Aide, effective December 9, 2019 (Attachment)
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3.I.5. Kelly Billington - OHMS 2nd Shift Custodian, effective December 23, 2019 (Attachment)
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3.I.6. Katrina White - OHS START Room Supervisor, effective January 6, 2020 (Attachment)
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3.I.7. Trevor Oldham - OMS Special Education Aide, effective January 6, 2020 (Attachment)
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3.J. Approve the employment of the following Extra-Curricular Coaches/Sponsors, effective for the 2019-2020 season:
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3.J.1. Jennifer Bennet - OMS Assistant Girls' Track Coach (Attachment)
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3.J.2. Paul Dennhardt - OHS Contest Play Director, effective for the 2019-2020 school year (Attachment)
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3.J.3. Alex Castillo - OHS Girls' Head Soccer Coach, effective for the 2019-2020 school year (Attachment)
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3.J.4. Dale Tarter - OHS Boys' Head Soccer Coach, effective for the 2019-2020 school year (Attachment)
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3.K. Approve the following Volunteers for Extra-Curricular activities, effective for the 2019-2020 school year:
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3.K.1. George Martinez - Wrestling program (Attachment)
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3.K.2. Courteney Scott - Volleyball program (Attachment)
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3.L. Approve the following Head Teachers for Olympia West Elementary, effective January 6, 2020:
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3.L.1. Connie Boznos (split stipend w/ Catherine Jennings (Attachment)
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3.L.2. Catherine Jennings (split stipend w/ Connie Boznos (Attachment)
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3.L.3. Approve an Increase in Hours for Cynthia Scott, RISE Program Aide, from 5.75 hours per day to 6.0 hours per day (Attachment)
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3.M. Approve the 2020-2021 School Calendar (Attachment)
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3.N. Approve the contract between Olympia CUSD #16 and Robert E. Cremeens for Wastewater Treatment services effective January 1, 2020 through December 31, 2020
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3.O. Approve the purchase of a new Transportation Software program from Transfinder Routing Solutions effective for the 2020-2021 school year (Attachment)
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3.P. Approve a Postage Machine agreement with Pitney Bowes (Attachment)
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3.Q. Approve a ski trip for the Outdoor Adventure Club to go to Sundown Mountain Ski Resort in Dubuque, IA on January 20, 2020 (alternate date of February 17, 2020) (Attachment)
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3.R. Approve an overnight trip to Downers Grove for the Speech Team to participate in a tournament on Friday, January 24, 2020 and Saturday, January 25, 2020
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4. Communications
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4.A. A Communications Folder will circulate around the Board table.
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4.B. OHS Boys' Cross Country Team Recognition - 3rd place
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4.B.1. Charlie Kistner - 9th place Individual, School Record
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4.B.2. Savanah Beavers - 8th place Individual on Girls' Team
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4.C. FFA National Conference Public Speaking - Cavit Schempp
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4.D. 2019-2020 OFFE Grant Awards
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4.E. National Board Certification Recognition
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4.F. Bond Resolutions - Kendall King, King's Financial
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5. Administrative Committee Reports
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5.A. Building & Grounds - Steve Matter, Shawn Hohulin, Scott Thornton, Tracy Coker, Andy Walsh, & Andrew Wise
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6. Administrative Reports
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6.A. Building Principals' Reports
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6.B. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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6.B.1. Alternative Learning Days (E-Learning Days) (Motion)
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6.B.2. Delinquent Payment Collection
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6.B.3. School Improvement/Learning Problem Processes
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6.B.4. Winter Benchmarking and 2nd Semester Assessment Schedule
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6.B.5. Spartan Council Update
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6.B.6. Special Education Programming/Continuum of Services
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6.B.7. OMS - Instructional Change for Math
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6.B.8. High School Science Change
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. FY19 Levy Summary (Hearing Attachment) (Motion)
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6.C.2. Close of Debt Certificate (Attachment) (Motion)
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6.C.3. Bond Resolutions (Attachment)
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6.C.4. Phase 2 of District-Wide Study (Attachment)
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6.C.5. 2020-2021 School Calendar (Consent Agenda Attachment)
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6.C.6. Board Policy Revisions - First Reading (Attachment)
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6.C.7. DRAFT Superintendent Job Description (Attachment)
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6.C.8. Administrative Motion
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Action as a result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 16, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Mary Springer _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session Minutes, from the November 4, 2019 regular scheduled Board of Education Meeting (Attachment)
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| Subject: |
3.C. Approve Minutes, including Executive Session Minutes, from the December 4, 2019 special-called Board of Education Bond Meeting (Attachment)
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| Subject: |
3.D. Approve Bills and Financial Reports (Attachment)
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| Subject: |
3.E. Approve the following resignations:
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| Subject: |
3.E.1. Kathleen Hymbaugh - Bus Aide, effective November 7, 2019 (Attachment)
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| Subject: |
3.E.2. Kelly Billington - Cafeteria Personnel, effective December 20, 2019 (Attachment)
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| Subject: |
3.E.3. Brigette Van Hook - OMS Special Education Teacher, effective December 20, 2019 (Attachment)
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| Subject: |
3.E.4. Alex Castillo - OHS Girls' Assistant JV Soccer Coach, effective December 16, 2019 (Attachment)
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| Subject: |
3.F. Approve the following Intents to Retirements:
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| Subject: |
3.F.1. Bob Phillips - Bus Driver, effective at the end of the 2019-2020 school year (Attachment)
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| Subject: |
3.F.2. Susan Pyle - OHS START Room Supervisor, effective at the end of the 2019-2020 first semester (Attachment)
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| Subject: |
3.G. Approve the employment of the following Licensed Teachers:
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| Subject: |
3.G.1. Shannon Stadnik - OMS Reading Interventionist, effective January 6, 2020 (Attachment)
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| Subject: |
3.G.2. Darci Eastman - 2nd Grade Teacher at Olympia West Elementary, effective January 6, 2020 (Attachment)
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| Subject: |
3.G.3. Kari Kelly - 4th Grade Teacher at Olympia West Elementary, effective January 6, 2020 (Attachment)
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| Subject: |
3.G.4. Melissa Brander - OMS Special Education, effective January 6, 2020 (Attachment)
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| Subject: |
3.G.5. Staci Schroen - Elementary Instructional Coach, effective for the 2020-2021 school year (Attachment)
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| Subject: |
3.H. Approve the following New Teacher Mentors, effective January 6, 2020:
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| Subject: |
3.H.1. Shelby Mehl for Shannon Stadnik, OMS Reading Interventionist (Attachment)
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| Subject: |
3.H.2. Katie Ringer for Melissa Brander - OMS Special Education (Attachment)
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| Subject: |
3.I. Approve the employment of the following Education Support Personnel:
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| Subject: |
3.I.1. Christine Vogel - Bus Driver, effective December 9, 2019 (Attachment)
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| Subject: |
3.I.2. Jesse Wheeler - Bus Driver, effective December 9, 2019 (Attachment)
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| Subject: |
3.I.3. Ginger Ewen - Bus Driver, effective December 9, 2019 (Attachment)
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| Subject: |
3.I.4. Amanda VanEtten - Bus Aide, effective December 9, 2019 (Attachment)
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| Subject: |
3.I.5. Kelly Billington - OHMS 2nd Shift Custodian, effective December 23, 2019 (Attachment)
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| Subject: |
3.I.6. Katrina White - OHS START Room Supervisor, effective January 6, 2020 (Attachment)
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| Subject: |
3.I.7. Trevor Oldham - OMS Special Education Aide, effective January 6, 2020 (Attachment)
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| Subject: |
3.J. Approve the employment of the following Extra-Curricular Coaches/Sponsors, effective for the 2019-2020 season:
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|
| Subject: |
3.J.1. Jennifer Bennet - OMS Assistant Girls' Track Coach (Attachment)
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|
| Subject: |
3.J.2. Paul Dennhardt - OHS Contest Play Director, effective for the 2019-2020 school year (Attachment)
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| Subject: |
3.J.3. Alex Castillo - OHS Girls' Head Soccer Coach, effective for the 2019-2020 school year (Attachment)
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| Subject: |
3.J.4. Dale Tarter - OHS Boys' Head Soccer Coach, effective for the 2019-2020 school year (Attachment)
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| Subject: |
3.K. Approve the following Volunteers for Extra-Curricular activities, effective for the 2019-2020 school year:
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| Subject: |
3.K.1. George Martinez - Wrestling program (Attachment)
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| Subject: |
3.K.2. Courteney Scott - Volleyball program (Attachment)
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| Subject: |
3.L. Approve the following Head Teachers for Olympia West Elementary, effective January 6, 2020:
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| Subject: |
3.L.1. Connie Boznos (split stipend w/ Catherine Jennings (Attachment)
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|
| Subject: |
3.L.2. Catherine Jennings (split stipend w/ Connie Boznos (Attachment)
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|
| Subject: |
3.L.3. Approve an Increase in Hours for Cynthia Scott, RISE Program Aide, from 5.75 hours per day to 6.0 hours per day (Attachment)
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|
| Subject: |
3.M. Approve the 2020-2021 School Calendar (Attachment)
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|
| Subject: |
3.N. Approve the contract between Olympia CUSD #16 and Robert E. Cremeens for Wastewater Treatment services effective January 1, 2020 through December 31, 2020
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|
| Subject: |
3.O. Approve the purchase of a new Transportation Software program from Transfinder Routing Solutions effective for the 2020-2021 school year (Attachment)
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|
| Subject: |
3.P. Approve a Postage Machine agreement with Pitney Bowes (Attachment)
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|
| Subject: |
3.Q. Approve a ski trip for the Outdoor Adventure Club to go to Sundown Mountain Ski Resort in Dubuque, IA on January 20, 2020 (alternate date of February 17, 2020) (Attachment)
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|
| Subject: |
3.R. Approve an overnight trip to Downers Grove for the Speech Team to participate in a tournament on Friday, January 24, 2020 and Saturday, January 25, 2020
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| Subject: |
4. Communications
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| Subject: |
4.A. A Communications Folder will circulate around the Board table.
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|
| Subject: |
4.B. OHS Boys' Cross Country Team Recognition - 3rd place
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|
| Subject: |
4.B.1. Charlie Kistner - 9th place Individual, School Record
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| Subject: |
4.B.2. Savanah Beavers - 8th place Individual on Girls' Team
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| Subject: |
4.C. FFA National Conference Public Speaking - Cavit Schempp
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| Subject: |
4.D. 2019-2020 OFFE Grant Awards
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| Subject: |
4.E. National Board Certification Recognition
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| Subject: |
4.F. Bond Resolutions - Kendall King, King's Financial
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| Subject: |
5. Administrative Committee Reports
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| Subject: |
5.A. Building & Grounds - Steve Matter, Shawn Hohulin, Scott Thornton, Tracy Coker, Andy Walsh, & Andrew Wise
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Building Principals' Reports
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| Subject: |
6.B. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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| Subject: |
6.B.1. Alternative Learning Days (E-Learning Days) (Motion)
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| Subject: |
6.B.2. Delinquent Payment Collection
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| Subject: |
6.B.3. School Improvement/Learning Problem Processes
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| Subject: |
6.B.4. Winter Benchmarking and 2nd Semester Assessment Schedule
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| Subject: |
6.B.5. Spartan Council Update
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| Subject: |
6.B.6. Special Education Programming/Continuum of Services
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| Subject: |
6.B.7. OMS - Instructional Change for Math
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| Subject: |
6.B.8. High School Science Change
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| Subject: |
6.C. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.C.1. FY19 Levy Summary (Hearing Attachment) (Motion)
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| Subject: |
6.C.2. Close of Debt Certificate (Attachment) (Motion)
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| Subject: |
6.C.3. Bond Resolutions (Attachment)
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| Subject: |
6.C.4. Phase 2 of District-Wide Study (Attachment)
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| Subject: |
6.C.5. 2020-2021 School Calendar (Consent Agenda Attachment)
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| Subject: |
6.C.6. Board Policy Revisions - First Reading (Attachment)
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| Subject: |
6.C.7. DRAFT Superintendent Job Description (Attachment)
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| Subject: |
6.C.8. Administrative Motion
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve the FY19 Property Tax Levy to be collected in 2020 as presented by Superintendent Dr. Andrew Wise and as listed by the following funds: $8,845,000 Education; $1,525,000 Operations & Maintenance; $610,000 Transportation; $152,500 Working Cash; $523,807 Municipal Retirement; $171,532 Social Security; $152,500 Fire Prevention & Safety; $1,101,050 Tort Immunity; $122,000 Special Education; $152,500 Leasing.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the eLearning Days plan, effective for the 2019-2020, 2020-2021, & 2021-2022 school years. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the consideration and action on a Resolution of Intent to issue $2,600,000 Working Cash Fund Bonds to increase the District's working cash fund. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve consideration and action on a Resolution of Intent to issue $13,000,000 Funding Bonds to pay outstanding claims against the District. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the resignation of Superintendent Dr. Andrew S. Wise, effective June 30, 2020. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss student discipline, the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; to discuss purchase of property; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal; or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a result of Executive Session
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Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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