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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session Minutes, from the July 16, 2019 Facilities Planning Meeting (Attachment)
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3.C. Approve Bills and Financial Reports (Attachment)
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3.D. Approve the following resignations:
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3.D.1. Karen Lacefield - Bus Driver effective August 1, 2019 (Attachment)
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3.D.2. Phillip Crassi - Bus Driver effective July 31, 2019 (Attachment)
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3.E. Approve the employment of Matthew McElheny as OMS Physical Education Teacher effective for the 2019-2020 school year (Attachment)
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3.F. Approve Eric Lyons as the New Teacher Mentor for Matthew McElheny, OMS Physical Education, effective for the 2019-2020 school year (Attachment)
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3.G. Approve the employment of the following Education Support Personnel effective for the 2019-2020 school year:
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3.G.1. Logan Suntken - Bus Aide (Attachment)
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3.G.2. David Scott - Bus Driver (Attachment)
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3.G.3. Mark Fishburn - Bus Driver (Attachment)
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3.G.4. Erica Mattingly - Special Education Aide at OHS (Attachment)
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3.G.5. Rosemarie White - Special Education Aide at OHS (Attachment)
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3.G.6. Erin Barnard - K-2 Program Aide at Olympia North Elementary (Attachment)
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3.G.7. Annette Kath - RISE Aide at Olympia North Elementary (Attachment)
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3.G.8. Malynda Osborne - RISE Aide at Olympia North Elementary (Attachment)
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3.G.9. Lisa Adams - Classroom Aide at Olympia West Elementary (Attachment)
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3.G.10. Hillary McDannald - Special Education Aide at Olympia West Elementary (Attachment)
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3.G.11. Sarah Warman - Special Education Aide at Olympia West Elementary (Attachment)
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3.H. Approve the employment of the following Extra-Curricular Personnel effective for the 2019-2020 school year:
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3.H.1. Matthew McElheny - OHS Assistant Football Coach and OHS Freshmen Girls Basketball Coach (Attachment)
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3.H.2. Cade Fulling - Fall Strength & Conditioning Supervisor and OMS Assistant Boys Track Coach (Attachment)
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3.H.3. Brendan Hoskins - OMS Head Boys Track Coach (Attachment)
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3.H.4. Matt Modrusic - OHS Boys Swim Coach (split stipend) (Attachment)
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3.H.5. Justin Danyus - OHS Assistant Football Coach (split stipend) (Attachment)
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3.I. Approve the following Increase in Hours effective for the 2019-2020 school year:
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3.I.1. Robin Talley - from 5.5 hours per day to 7.0 hours per day (Attachment)
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3.I.2. Sasha Sutton - from 3.5 hours per day to 4.0 hours per day (Attachment)
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3.I.3. Wayne Boatman - from 6.0 hrs. per day to 7.5 hours per day (Attachment)
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3.J. Approve the Intent to Retire of Beth Ann Deal, OHS Mathematics Teacher, effective at the end of the 2023-2024 school year pending all qualifications have been met (Attachment)
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3.K. Approve the requests for Student Transfers as listed effective for the 2019-2020 school year (Attachment)
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3.L. Approve the following Job Descriptions:
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3.L.1. Grade Level Department Chair (Attachment)
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3.L.2. Head Coach/Sponsor (Attachment)
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3.L.3. Assistant Coach/Sponsor (Attachment)
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3.M. Approve the revised Coach/Sponsor Evaluation Tool (Attachment)
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3.N. Approve the updated Risk Management Plan to include information regarding employee ID badges and OHMS camera system (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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4.B. 4H Grant Proposal - Kathy Weinzierl
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4.C. OHS Girls State-Qualifying Softball Team
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4.D. OHMS Behavioral Expectations & Communications
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4.E. Facilities Study Update - Tracy Coker
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5. Committee Reports
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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6.A.1. New Teacher Workshop
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6.A.2. Coaches' Clinic
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6.A.3. School Improvement
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6.A.4. Computer Science Associate Degree
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6.A.5. PBIS Updates & Next Steps
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6.A.6. 2019-2020 Opening Day Institutes
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6.B. Superintendent's Report - Dr. Andrew S. Wise
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6.B.1. Early Enrollment Numbers (Attachment)
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6.B.2. Start of the 2019-2020 school year
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6.B.3. Continued Efforts to Increase School Safety
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6.B.4. OAC & OEA Meeting Dates - DRAFT (Attachment)
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6.B.5. Olympia South Portable Complete
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6.B.6. Village Request to Add Entrance off Yuton to Ball Field (Attachment) (Motion)
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6.B.7. Coach/Sponsor & Assistant Coach/Sponsor Job Description (Consent Agenda Attachment)
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6.B.8. Coach/Sponsor Evaluation Tool (Consent Agenda Attachment)
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6.B.9. Tentative Budget (Attachment) (Motion)
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6.B.10. IASB Board Policy Revisions - Final Reading (Attachment) (Motion)
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6.B.11. Village Mayors & Representatives Meeting - August 27, 2019
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6.B.12. 14th Annual Tailgate Party (Attachment)
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6.B.13. Board Member Trena Glenn - Recognition
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7. Action Items
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8. Other Business
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9. Action Item
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10. Nomination of new Board of Education Member
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10.A. Nomination of new Board of Education Member
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10.B. Election of Board of Education Secretary
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11. Other Business
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12. Opportunity for Public Input
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13. Executive Session
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14. Action as a result of Executive Session
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15. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 12, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session Minutes, from the July 16, 2019 Facilities Planning Meeting (Attachment)
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| Subject: |
3.C. Approve Bills and Financial Reports (Attachment)
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| Subject: |
3.D. Approve the following resignations:
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| Subject: |
3.D.1. Karen Lacefield - Bus Driver effective August 1, 2019 (Attachment)
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| Subject: |
3.D.2. Phillip Crassi - Bus Driver effective July 31, 2019 (Attachment)
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| Subject: |
3.E. Approve the employment of Matthew McElheny as OMS Physical Education Teacher effective for the 2019-2020 school year (Attachment)
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| Subject: |
3.F. Approve Eric Lyons as the New Teacher Mentor for Matthew McElheny, OMS Physical Education, effective for the 2019-2020 school year (Attachment)
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| Subject: |
3.G. Approve the employment of the following Education Support Personnel effective for the 2019-2020 school year:
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| Subject: |
3.G.1. Logan Suntken - Bus Aide (Attachment)
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| Subject: |
3.G.2. David Scott - Bus Driver (Attachment)
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| Subject: |
3.G.3. Mark Fishburn - Bus Driver (Attachment)
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| Subject: |
3.G.4. Erica Mattingly - Special Education Aide at OHS (Attachment)
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| Subject: |
3.G.5. Rosemarie White - Special Education Aide at OHS (Attachment)
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| Subject: |
3.G.6. Erin Barnard - K-2 Program Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.G.7. Annette Kath - RISE Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.G.8. Malynda Osborne - RISE Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.G.9. Lisa Adams - Classroom Aide at Olympia West Elementary (Attachment)
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| Subject: |
3.G.10. Hillary McDannald - Special Education Aide at Olympia West Elementary (Attachment)
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| Subject: |
3.G.11. Sarah Warman - Special Education Aide at Olympia West Elementary (Attachment)
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| Subject: |
3.H. Approve the employment of the following Extra-Curricular Personnel effective for the 2019-2020 school year:
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|
| Subject: |
3.H.1. Matthew McElheny - OHS Assistant Football Coach and OHS Freshmen Girls Basketball Coach (Attachment)
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|
| Subject: |
3.H.2. Cade Fulling - Fall Strength & Conditioning Supervisor and OMS Assistant Boys Track Coach (Attachment)
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| Subject: |
3.H.3. Brendan Hoskins - OMS Head Boys Track Coach (Attachment)
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| Subject: |
3.H.4. Matt Modrusic - OHS Boys Swim Coach (split stipend) (Attachment)
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| Subject: |
3.H.5. Justin Danyus - OHS Assistant Football Coach (split stipend) (Attachment)
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| Subject: |
3.I. Approve the following Increase in Hours effective for the 2019-2020 school year:
|
|
| Subject: |
3.I.1. Robin Talley - from 5.5 hours per day to 7.0 hours per day (Attachment)
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|
| Subject: |
3.I.2. Sasha Sutton - from 3.5 hours per day to 4.0 hours per day (Attachment)
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|
| Subject: |
3.I.3. Wayne Boatman - from 6.0 hrs. per day to 7.5 hours per day (Attachment)
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| Subject: |
3.J. Approve the Intent to Retire of Beth Ann Deal, OHS Mathematics Teacher, effective at the end of the 2023-2024 school year pending all qualifications have been met (Attachment)
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| Subject: |
3.K. Approve the requests for Student Transfers as listed effective for the 2019-2020 school year (Attachment)
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|
| Subject: |
3.L. Approve the following Job Descriptions:
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| Subject: |
3.L.1. Grade Level Department Chair (Attachment)
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| Subject: |
3.L.2. Head Coach/Sponsor (Attachment)
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| Subject: |
3.L.3. Assistant Coach/Sponsor (Attachment)
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| Subject: |
3.M. Approve the revised Coach/Sponsor Evaluation Tool (Attachment)
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| Subject: |
3.N. Approve the updated Risk Management Plan to include information regarding employee ID badges and OHMS camera system (Attachment)
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|
| Subject: |
4. Communications
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| Subject: |
4.A. Communications Folder will circulate around the table.
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| Subject: |
4.B. 4H Grant Proposal - Kathy Weinzierl
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| Subject: |
4.C. OHS Girls State-Qualifying Softball Team
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| Subject: |
4.D. OHMS Behavioral Expectations & Communications
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| Subject: |
4.E. Facilities Study Update - Tracy Coker
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| Subject: |
5. Committee Reports
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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| Subject: |
6.A.1. New Teacher Workshop
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| Subject: |
6.A.2. Coaches' Clinic
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| Subject: |
6.A.3. School Improvement
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| Subject: |
6.A.4. Computer Science Associate Degree
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| Subject: |
6.A.5. PBIS Updates & Next Steps
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| Subject: |
6.A.6. 2019-2020 Opening Day Institutes
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| Subject: |
6.B. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.B.1. Early Enrollment Numbers (Attachment)
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|
| Subject: |
6.B.2. Start of the 2019-2020 school year
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|
| Subject: |
6.B.3. Continued Efforts to Increase School Safety
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|
| Subject: |
6.B.4. OAC & OEA Meeting Dates - DRAFT (Attachment)
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| Subject: |
6.B.5. Olympia South Portable Complete
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| Subject: |
6.B.6. Village Request to Add Entrance off Yuton to Ball Field (Attachment) (Motion)
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| Subject: |
6.B.7. Coach/Sponsor & Assistant Coach/Sponsor Job Description (Consent Agenda Attachment)
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| Subject: |
6.B.8. Coach/Sponsor Evaluation Tool (Consent Agenda Attachment)
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| Subject: |
6.B.9. Tentative Budget (Attachment) (Motion)
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| Subject: |
6.B.10. IASB Board Policy Revisions - Final Reading (Attachment) (Motion)
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| Subject: |
6.B.11. Village Mayors & Representatives Meeting - August 27, 2019
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| Subject: |
6.B.12. 14th Annual Tailgate Party (Attachment)
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| Subject: |
6.B.13. Board Member Trena Glenn - Recognition
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| Subject: |
7. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve the Village of Danvers request to add an entrance at Olympia North Elementary off of Yuton blacktop to the Ball Field.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the following IASB Board Policy revisions as presented by Dr. Andrew Wise: 2:20, 2:60, 2:140, 2:230, 4:20, 4:30, 4:90, 4:110, 4:150, 4:190, 5:35, 5:180, 5:250, 5:310, 6:15, 6:185, 6:340, 7:185. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve placing the FY20 Tentative Budget on Public Display from August 9, 2019 - September 9, 2019. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
8. Other Business
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Description:
Accept resignation letter from Board Member Trena Glenn
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| Subject: |
9. Action Item
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Description:
A motion was made by _______________, seconded by _______________, to accept the resignation of Trena Glenn as Board Member/Board Secretary effective August 12, 2019.
Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
10. Nomination of new Board of Education Member
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Description:
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| Subject: |
10.A. Nomination of new Board of Education Member
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Description:
A Board Member vacancy has occurred due to the resignation of Trena Glenn.
A motion was made by ____________________, seconded by ____________________, to accept the nomination/appointment of Mary Springer as Board of Education Member effective August 12, 2019 through April, 2021. Discussion. Vote: __________ Ayes, __________ Nays Motion carried. Legislation requires newly appointed Board Members to take an Oath of Office. Mary Springer will now take the Board Member's Oath of Office: "I, ____________________, do solemnly swear that I will faithfully discharge the duties of the office of Member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability. I further swear that: I shall respect taxpayer interests by serving as a faithful protector of the School District's assets; I shall encourage and respect the free expression of opinion by my fellow Board Members and others who seek a hearing before the Board, while respecting the privacy of students and employees; I shall recognize that a Board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting and I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels. |
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| Subject: |
10.B. Election of Board of Education Secretary
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Description:
The resignation of Trena Glenn has left a vacancy for Board of Education Secretary.
President Kevin Frazier called for nominations for Secretary of the Board of Education for a term of two (2) years. Nominations were as follows: _________________________ nominated _________________________ _________________________ nominated _________________________ A motion was made by __________, seconded by __________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected Secretary of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. Discussion. Vote: Ayes _____; Nays _____. |
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| Subject: |
11. Other Business
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| Subject: |
12. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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| Subject: |
13. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
14. Action as a result of Executive Session
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Description:
A motion was made by ________________,seconded by ________________, to approve _____________________________________.
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| Subject: |
15. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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