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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes from the December 10, 2018 special-called Property Tax Levy Hearing (Attachment)
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3.C. Approve Minutes, including Executive Session Minutes, from the December 10, 2018 regular scheduled Board of Education Meeting (Attachment)
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3.D. Approve Bills and Financial Reports (Attachment)
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3.E. Approve the following resignations:
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3.E.1. Alyx Corcoran - OMS Social Studies Teacher & OMS Assistant Track Coach, effective December 21, 2018 (Attachment)
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3.E.2. Naomi Springer - OMS Track Coach, effective December 13, 2018 (Attachment)
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3.E.3. Susan Barr - Bus Aide, effective December 14, 2018 (Attachment)
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3.E.4. Stacy Ledford - OMS Special Education Aide, effective December 21, 2018 (Attachment)
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3.E.5. Dawn Canterbury - Bus Aide, effective January 25, 2019 (Attachment)
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3.F. Approve the following Decrease in Hours effective January 7, 2019:
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3.F.1. Karen Lacefield - Bus driver, from 8.0 hours per day to 7.5 (Attachment)
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3.F.2. Kate Sledge - Bus Aide, from 8.0 hours per day to 7.5 (Attachment)
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3.F.3. Trudy Marsee - Bus Aide, from 7.75 hours per day to 6.5 (Attachment)
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3.F.4. Wayne Boatman - Bus Driver, from 8.0 hours per day to 6.0 (Attachment)
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3.G. Approve the following Increase in Hours effective January 7, 2019:
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3.G.1. Linda Ford - Bus Driver, from 7.5 hours per day to 7.75 (Attachment)
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3.H. Approve the employment for the following Education Support Personnel:
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3.H.1. Ashley Meyer - Special Education Aide at Olympia North Elementary, effective January 14, 2019 (Attachment)
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3.H.2. Robin Talley - Bus Driver, effective January 14, 2019 (Attachment)
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3.H.3. Kelli Greathouse - Bus Aide, effective January 7, 2019 (Attachment)
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3.I. Approve the revised Risk Management Plan (Attachment)
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3.J. Approve the Financial Audit Contract between Olympia CUSD #16 and Gorenz & Associates, Ltd. in the amount not to exceed $16,750 for the year ending June 30, 2019 (Attachment)
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3.K. Approve the renewal of the Mowing Contract between Olympia CUSD #16 and Changing Seasons effective January 1, 2019 through December 31, 2019 (Attachment)
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3.L. Approve an overnight trip to Downers Grove on January 18, 2019 for the OHS Speech Team to compete in the Downers Grove Tournament (Attachment)
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3.M. Approve an overnight to Orion on January 25, 2019 for the OHS Wrestling Team to compete in the Orion Tournament (Attachment)
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3.N. Approve Chad Eimer as a Volunteer for the OMS Wrestling program (Attachment)
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3.O. Approve the transfer of Sara Westfall from Special Education Aide at Olympia North Elementary to Special Education Aide at Olympia Middle School, pending the fulfillment of her current position (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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4.B. OMS Speech Team
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4.C. OMS Girls' Basketball Team
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4.D. OFFE Grant Awards - DJ Martin
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5. Committee Reports
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5.A. Administrative Ed./Tech. Sub-Committee
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5.B. Administrative Buildings & Grounds Sub-Committee
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5.C. Communications Committee
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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6.A.1. ESP Seniority List (Attachment)
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6.A.2. Licensed Seniority List (Attachment)
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6.A.3. Alternative Learning Days
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6.A.4. Postings & Interviews for Licensed Staff Needs
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6.A.5. Assessments & Surveys
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6.A.6. K-12 Task Forces
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6.A.7. Pre-K
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6.B. Building Principals' Reports (Attachment)
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. Property & Liability Insurance Renewal (Attachment) (Motion)
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6.C.2. District Architect Services
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6.C.3. February Board of Education Meeting Date Change
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6.C.4. 2019-2020 District School Calendar (Attachment) (Motion)
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6.C.5. Solar Bond Schedule (Motion)
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6.C.6. Leadership Changes in Springfield
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6.C.7. Board Development - Alliance, Corn Belt, & NSBA
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6.C.8. Superintendent Goals & Evaluation Process
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Action as a result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 14, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes from the December 10, 2018 special-called Property Tax Levy Hearing (Attachment)
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|
| Subject: |
3.C. Approve Minutes, including Executive Session Minutes, from the December 10, 2018 regular scheduled Board of Education Meeting (Attachment)
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| Subject: |
3.D. Approve Bills and Financial Reports (Attachment)
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| Subject: |
3.E. Approve the following resignations:
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| Subject: |
3.E.1. Alyx Corcoran - OMS Social Studies Teacher & OMS Assistant Track Coach, effective December 21, 2018 (Attachment)
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|
| Subject: |
3.E.2. Naomi Springer - OMS Track Coach, effective December 13, 2018 (Attachment)
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| Subject: |
3.E.3. Susan Barr - Bus Aide, effective December 14, 2018 (Attachment)
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| Subject: |
3.E.4. Stacy Ledford - OMS Special Education Aide, effective December 21, 2018 (Attachment)
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| Subject: |
3.E.5. Dawn Canterbury - Bus Aide, effective January 25, 2019 (Attachment)
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| Subject: |
3.F. Approve the following Decrease in Hours effective January 7, 2019:
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|
| Subject: |
3.F.1. Karen Lacefield - Bus driver, from 8.0 hours per day to 7.5 (Attachment)
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|
| Subject: |
3.F.2. Kate Sledge - Bus Aide, from 8.0 hours per day to 7.5 (Attachment)
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| Subject: |
3.F.3. Trudy Marsee - Bus Aide, from 7.75 hours per day to 6.5 (Attachment)
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| Subject: |
3.F.4. Wayne Boatman - Bus Driver, from 8.0 hours per day to 6.0 (Attachment)
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| Subject: |
3.G. Approve the following Increase in Hours effective January 7, 2019:
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|
| Subject: |
3.G.1. Linda Ford - Bus Driver, from 7.5 hours per day to 7.75 (Attachment)
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|
| Subject: |
3.H. Approve the employment for the following Education Support Personnel:
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|
| Subject: |
3.H.1. Ashley Meyer - Special Education Aide at Olympia North Elementary, effective January 14, 2019 (Attachment)
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|
| Subject: |
3.H.2. Robin Talley - Bus Driver, effective January 14, 2019 (Attachment)
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|
| Subject: |
3.H.3. Kelli Greathouse - Bus Aide, effective January 7, 2019 (Attachment)
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| Subject: |
3.I. Approve the revised Risk Management Plan (Attachment)
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|
| Subject: |
3.J. Approve the Financial Audit Contract between Olympia CUSD #16 and Gorenz & Associates, Ltd. in the amount not to exceed $16,750 for the year ending June 30, 2019 (Attachment)
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|
| Subject: |
3.K. Approve the renewal of the Mowing Contract between Olympia CUSD #16 and Changing Seasons effective January 1, 2019 through December 31, 2019 (Attachment)
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|
| Subject: |
3.L. Approve an overnight trip to Downers Grove on January 18, 2019 for the OHS Speech Team to compete in the Downers Grove Tournament (Attachment)
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|
| Subject: |
3.M. Approve an overnight to Orion on January 25, 2019 for the OHS Wrestling Team to compete in the Orion Tournament (Attachment)
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|
| Subject: |
3.N. Approve Chad Eimer as a Volunteer for the OMS Wrestling program (Attachment)
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| Subject: |
3.O. Approve the transfer of Sara Westfall from Special Education Aide at Olympia North Elementary to Special Education Aide at Olympia Middle School, pending the fulfillment of her current position (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. Communications Folder will circulate around the table.
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| Subject: |
4.B. OMS Speech Team
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| Subject: |
4.C. OMS Girls' Basketball Team
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| Subject: |
4.D. OFFE Grant Awards - DJ Martin
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| Subject: |
5. Committee Reports
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| Subject: |
5.A. Administrative Ed./Tech. Sub-Committee
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| Subject: |
5.B. Administrative Buildings & Grounds Sub-Committee
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|
| Subject: |
5.C. Communications Committee
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|
| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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| Subject: |
6.A.1. ESP Seniority List (Attachment)
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| Subject: |
6.A.2. Licensed Seniority List (Attachment)
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| Subject: |
6.A.3. Alternative Learning Days
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| Subject: |
6.A.4. Postings & Interviews for Licensed Staff Needs
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| Subject: |
6.A.5. Assessments & Surveys
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| Subject: |
6.A.6. K-12 Task Forces
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| Subject: |
6.A.7. Pre-K
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| Subject: |
6.B. Building Principals' Reports (Attachment)
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| Subject: |
6.C. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.C.1. Property & Liability Insurance Renewal (Attachment) (Motion)
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| Subject: |
6.C.2. District Architect Services
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| Subject: |
6.C.3. February Board of Education Meeting Date Change
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| Subject: |
6.C.4. 2019-2020 District School Calendar (Attachment) (Motion)
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| Subject: |
6.C.5. Solar Bond Schedule (Motion)
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| Subject: |
6.C.6. Leadership Changes in Springfield
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| Subject: |
6.C.7. Board Development - Alliance, Corn Belt, & NSBA
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| Subject: |
6.C.8. Superintendent Goals & Evaluation Process
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by_______________, to approve the renewal of Property & Liability Insurance through Unland Insurance for $340,912 to be distributed in the following amounts: $87,803 Property; $564 Crime; $6,580 Inland Marine; $26,847 General Liability; ($Included) School Board Legal; $50,445 Auto; $146,044 Workers Compensation; $13,232 Umbrella; $3,258 Pollution; $6,139 Cyber.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the 2019-2020 District School Calendar. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the transfer of $3,540,000 from Working Cash into Site & Construction to pay for Solar Bond Schedule. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a result of Executive Session
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Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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