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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approved Minutes from the September 10, 2018 special-called Public Budget Hearing (Attachment)
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3.C. Approve Minutes, including Executive Session Minutes, from the September 10, 2018 regular scheduled Board of Education Meeting (Attachment)
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3.D. Approve Bills and Financial Reports (Attachment)
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3.E. Approve the resignation of Jason Grant, OHS Assistant Wrestling Coach, effective October 3, 2018 (Attachment)
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3.F. Approve the resignation of Melody Genusa, Teacher's Aide at Olympia High School, effective October 15, 2018 (Attachment)
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3.G. Approve the employment of Jody Martin as Bus Aide effective October 15, 2018 (Attachment)
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3.H. Approve an increase in daily hours for the following Bus Aides:
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3.H.1. Rosann Bartelmay - from 5.25 hours per day to 5.50 (Attachment)
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3.H.2. Dawn Jones - from 6.50 hours per day to 7.50 (Attachment)
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3.I. Approve Lane Litwiller as a Volunteer Coach for the OHS Wrestling Team (Attachment)
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3.J. Approve Tony Wirth as a Volunteer Coach for the OHS Wrestling Team (Attachment)
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3.K. Approve the bid from DH Wireless Solutions for $10,594.00 to install wi-fi in one-third of our Bus Fleet (Attachment)
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3.L. Approve the donation of a park bench to be located on the OHS grounds (Attachment)
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3.M. Approve the following overnight trips for the OHS Wrestling Team: December 28, 2018 to Springfield, IL for the Abes Rumble Tournament, and January 4, 2019 to Princeton, IL for the Princeton Tournament (Attachment)
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3.N. Approve the Copier contract (On Table)
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3.O. Approve an Agreement between Olympia CUSD #16, Olympia Education Association, & the Regional Office of Education #17 for short-term Substitute Training (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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4.B. Auditor's Report - Tom Peffer, Gorenz & Associates
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4.C. FOIA Requests - HBO Real Sports on Football participation and BLM News on mowing & mulch expenses
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5. Committee Reports
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5.A. Tour of Facility - Principal Hurley & Olympia North Student Council Members
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5.B. Education/Technology Committee Meeting Update - Carolyn Hansen, Trena Glenn, Laura O'Donnell, & Dr. Andrew Wise
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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6.A.1. Recommended Course/Curriculum Changes and Course Selection Guide 2019-2020 (Attachment)
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6.A.2. New State Assessment
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6.A.3. Health Exclusions/Planning for Next Year - Hopedale Medical Outreach
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6.A.4. SIP Agenda & Plans - October 22, 2018
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6.A.5. 5 Essentials Survey
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6.B. Building Principals' Reports (Attachment)
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6.B.1. School Improvement Plan Presentations (Attachment) (Motion)
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. FY18 Audited Financial Statement (Motion)
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6.C.2. Online District Dashboard
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6.C.3. Drivers Education Fee Waiver (Motion)
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6.C.4. School Board Election Information (Attachment)
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6.C.5. Facilities Update
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6.C.6. Tazewell County Facilities Tax
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6.C.7. School Resource Officer Update
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6.C.8. Wi-Fi for Busses
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6.C.9. Board Conference Sessions
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6.C.10. National School Board Association Conference - Philadelphia, PA, March 30-April 1, 2019 (Attachment)
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6.C.11. Veterans Day Celebrations
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6.C.12. Dates to Remember:
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6.C.12.a. Olympia North Grandparents' Day: September 21, 2018
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6.C.12.b. Olympia South Grandparents' Day: September 28, 2018
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6.C.12.c. School Lunch Week: October 8-12, 2018
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6.C.12.d. OHS Grandparents' Day: October 12, 2018
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6.C.12.e. Principals' Appreciation Week: October 15-21, 2018
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6.C.12.f. Olympia West Grandparents' Day: October 26, 2018
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6.C.12.g. Public Waiver Hearing & Board of Education Meeting: November 12, 2018 - Olympia South Elementary
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6.C.12.h. School Board Members' Day: November 15, 2018
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6.C.12.i. Joint Annual Conference: November 16-18, 2018
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6.C.12.j. Madrigal Feaste: November 30 & December 1, 2018
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6.C.12.k. Minier Christmas Parade: December 1, 2018
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6.C.12.l. Public Levy Hearing & Board of Education Meeting: December 10, 2018
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6.C.12.m. OMS Grandparents' Day: TBD - Spring, 2019
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6.C.12.n. School Bus Driver Appreciation Day: May 6, 2019
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6.C.12.o. Teacher Appreciation Week: May 6-10, 2019
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Action as a result of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 15, 2018 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approved Minutes from the September 10, 2018 special-called Public Budget Hearing (Attachment)
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| Subject: |
3.C. Approve Minutes, including Executive Session Minutes, from the September 10, 2018 regular scheduled Board of Education Meeting (Attachment)
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|
| Subject: |
3.D. Approve Bills and Financial Reports (Attachment)
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|
| Subject: |
3.E. Approve the resignation of Jason Grant, OHS Assistant Wrestling Coach, effective October 3, 2018 (Attachment)
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|
| Subject: |
3.F. Approve the resignation of Melody Genusa, Teacher's Aide at Olympia High School, effective October 15, 2018 (Attachment)
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|
| Subject: |
3.G. Approve the employment of Jody Martin as Bus Aide effective October 15, 2018 (Attachment)
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|
| Subject: |
3.H. Approve an increase in daily hours for the following Bus Aides:
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|
| Subject: |
3.H.1. Rosann Bartelmay - from 5.25 hours per day to 5.50 (Attachment)
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| Subject: |
3.H.2. Dawn Jones - from 6.50 hours per day to 7.50 (Attachment)
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|
| Subject: |
3.I. Approve Lane Litwiller as a Volunteer Coach for the OHS Wrestling Team (Attachment)
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|
| Subject: |
3.J. Approve Tony Wirth as a Volunteer Coach for the OHS Wrestling Team (Attachment)
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|
| Subject: |
3.K. Approve the bid from DH Wireless Solutions for $10,594.00 to install wi-fi in one-third of our Bus Fleet (Attachment)
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|
| Subject: |
3.L. Approve the donation of a park bench to be located on the OHS grounds (Attachment)
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|
| Subject: |
3.M. Approve the following overnight trips for the OHS Wrestling Team: December 28, 2018 to Springfield, IL for the Abes Rumble Tournament, and January 4, 2019 to Princeton, IL for the Princeton Tournament (Attachment)
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| Subject: |
3.N. Approve the Copier contract (On Table)
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|
| Subject: |
3.O. Approve an Agreement between Olympia CUSD #16, Olympia Education Association, & the Regional Office of Education #17 for short-term Substitute Training (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. Communications Folder will circulate around the table.
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| Subject: |
4.B. Auditor's Report - Tom Peffer, Gorenz & Associates
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| Subject: |
4.C. FOIA Requests - HBO Real Sports on Football participation and BLM News on mowing & mulch expenses
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|
| Subject: |
5. Committee Reports
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| Subject: |
5.A. Tour of Facility - Principal Hurley & Olympia North Student Council Members
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| Subject: |
5.B. Education/Technology Committee Meeting Update - Carolyn Hansen, Trena Glenn, Laura O'Donnell, & Dr. Andrew Wise
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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| Subject: |
6.A.1. Recommended Course/Curriculum Changes and Course Selection Guide 2019-2020 (Attachment)
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|
| Subject: |
6.A.2. New State Assessment
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| Subject: |
6.A.3. Health Exclusions/Planning for Next Year - Hopedale Medical Outreach
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| Subject: |
6.A.4. SIP Agenda & Plans - October 22, 2018
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| Subject: |
6.A.5. 5 Essentials Survey
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| Subject: |
6.B. Building Principals' Reports (Attachment)
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| Subject: |
6.B.1. School Improvement Plan Presentations (Attachment) (Motion)
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| Subject: |
6.C. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.C.1. FY18 Audited Financial Statement (Motion)
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| Subject: |
6.C.2. Online District Dashboard
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| Subject: |
6.C.3. Drivers Education Fee Waiver (Motion)
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| Subject: |
6.C.4. School Board Election Information (Attachment)
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| Subject: |
6.C.5. Facilities Update
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| Subject: |
6.C.6. Tazewell County Facilities Tax
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| Subject: |
6.C.7. School Resource Officer Update
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| Subject: |
6.C.8. Wi-Fi for Busses
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| Subject: |
6.C.9. Board Conference Sessions
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| Subject: |
6.C.10. National School Board Association Conference - Philadelphia, PA, March 30-April 1, 2019 (Attachment)
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| Subject: |
6.C.11. Veterans Day Celebrations
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| Subject: |
6.C.12. Dates to Remember:
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| Subject: |
6.C.12.a. Olympia North Grandparents' Day: September 21, 2018
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| Subject: |
6.C.12.b. Olympia South Grandparents' Day: September 28, 2018
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| Subject: |
6.C.12.c. School Lunch Week: October 8-12, 2018
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| Subject: |
6.C.12.d. OHS Grandparents' Day: October 12, 2018
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| Subject: |
6.C.12.e. Principals' Appreciation Week: October 15-21, 2018
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| Subject: |
6.C.12.f. Olympia West Grandparents' Day: October 26, 2018
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| Subject: |
6.C.12.g. Public Waiver Hearing & Board of Education Meeting: November 12, 2018 - Olympia South Elementary
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| Subject: |
6.C.12.h. School Board Members' Day: November 15, 2018
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| Subject: |
6.C.12.i. Joint Annual Conference: November 16-18, 2018
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| Subject: |
6.C.12.j. Madrigal Feaste: November 30 & December 1, 2018
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| Subject: |
6.C.12.k. Minier Christmas Parade: December 1, 2018
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| Subject: |
6.C.12.l. Public Levy Hearing & Board of Education Meeting: December 10, 2018
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| Subject: |
6.C.12.m. OMS Grandparents' Day: TBD - Spring, 2019
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| Subject: |
6.C.12.n. School Bus Driver Appreciation Day: May 6, 2019
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| Subject: |
6.C.12.o. Teacher Appreciation Week: May 6-10, 2019
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by_______________, to approve the 2018-2019 School Improvement Plans as presented by Building Principals.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the FY18 Audit and Financial Statements as presented by Tom Peffer of Gorenz & Associates. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve November 12, 2018 at 6:55 p.m. as the date/time for a Public Hearing to review the current Drivers Education Fee Waiver. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Action as a result of Executive Session
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Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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