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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session minutes, from the November 13, 2017 regular scheduled Board of Education Meeting (Attachment)
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3.C. Approve Bills and Financial Reports (Attachment)
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3.D. Confirm the following resignations:
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3.D.1. Dr. Josh Olsen - Assistant Superintendent effective June 30, 2018 (Attachment)
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3.D.2. Taylor Payne - OHS Head Volleyball Coach effective December 1, 2017 (Attachment)
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3.D.3. Megan VanGorder - OMS Student Services Coordinator effective at the end of the 2017-2018 school year (Attachment)
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3.E. Approve the transfer of Lisa Steve from OHS Guidance Counselor to OHS Career & College Readiness Counselor effective for the 2018-2019 school year (Attachment)
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3.F. Approve the transfer of Lon Abrams from Food Services/Transportation Director to OHS Social Studies Teacher effective for the 2018-2019 school year (Attachment)
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3.G. Approve the employment of Eric Lyons as OHS Business & Finance Teacher effective for the 2018-2019 school year (Attachment)
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3.H. Approve the employment of Addison Gerdes as OHS Classroom Aide effective January 16, 2018 (Attachment)
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3.I. Approve the employment of Joe Neylon and Ginger Bowers as OMS Head Track Coach (split stipend) effective for the 2017-2018 season (Attachment)
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3.J. Approve the employment of Carrie Williams and Alex Castillo as OHS Girls' Assistant Basketball Coach effective for the 2017-2018 season (split stipend) (Attachment)
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3.K. Approve the employment of Eric Lyons as OHS Head Football Coach effective for the 2018-2019 season (Attachment)
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3.L. Approve the following Extra-Curricular Volunteers effective for the 2017-2018 seasons:
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3.L.1. Justin Collins - OHMS Wrestling program (Attachment)
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3.L.2. Lucas Holloway - OHMS Wrestling program (Attachment)
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3.M. Approve the 2018-2019 School Calendar (Attachment)
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3.N. Approve the revised Job Description for Assistant Superintendent (Attachment)
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3.O. Approve the contract between Robert E. Cremeens and Olympia C.U.S.D. #16 for Wastewater Treatment services effective January 1, 2018-December 31, 2018 (Attachment)
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3.P. Approve the facility usage (gymnasium) of Olympia North for Oly Fire from January-March, 2018 (Attachment)
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4. Communications
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4.A. A Communications Folder will circulate around the table.
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4.B. OMS Speech State Contest Winners - Kailey Little, Neil Alford, & Hillary Hymbaugh
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5. Committee Reports
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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6.A.1. Solar/Roof Update
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6.A.2. New Maintenance Truck (Attachment) (Motion)
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6.A.3. Delinquent Payment Collections
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6.A.4. Blue Cross/Blue Shield Contract with OSF
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6.A.5. Activities
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6.B. Building Principals' Reports (Attachment)
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. Waiver Hearing Follow-Up (Hearing Attachment) (Motion)
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6.C.2. FY17 Levy Hearing Follow-Up (Hearing attachment) (Motion)
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6.C.3. District Dashboard (Attachment)
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6.C.4. 2018-2019 School Calendar (Consent Agenda Attachment)
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6.C.5. Resolution to Regulate Expense Reimbursements (Attachment) (Motion)
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6.C.6. Student Services Director (Attachment)
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6.C.7. Employment of Assistant Superintendent (Attachment) (Motion)
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6.C.8. Board Conference Materials
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6.C.9. Superintendent Evaluation Process
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6.C.10. Holiday Service Project - Monday, December 18, 2017
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 11, 2017 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Dr. Joshua R. Olsen _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session minutes, from the November 13, 2017 regular scheduled Board of Education Meeting (Attachment)
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| Subject: |
3.C. Approve Bills and Financial Reports (Attachment)
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|
| Subject: |
3.D. Confirm the following resignations:
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| Subject: |
3.D.1. Dr. Josh Olsen - Assistant Superintendent effective June 30, 2018 (Attachment)
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| Subject: |
3.D.2. Taylor Payne - OHS Head Volleyball Coach effective December 1, 2017 (Attachment)
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|
| Subject: |
3.D.3. Megan VanGorder - OMS Student Services Coordinator effective at the end of the 2017-2018 school year (Attachment)
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| Subject: |
3.E. Approve the transfer of Lisa Steve from OHS Guidance Counselor to OHS Career & College Readiness Counselor effective for the 2018-2019 school year (Attachment)
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|
| Subject: |
3.F. Approve the transfer of Lon Abrams from Food Services/Transportation Director to OHS Social Studies Teacher effective for the 2018-2019 school year (Attachment)
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|
| Subject: |
3.G. Approve the employment of Eric Lyons as OHS Business & Finance Teacher effective for the 2018-2019 school year (Attachment)
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|
| Subject: |
3.H. Approve the employment of Addison Gerdes as OHS Classroom Aide effective January 16, 2018 (Attachment)
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|
| Subject: |
3.I. Approve the employment of Joe Neylon and Ginger Bowers as OMS Head Track Coach (split stipend) effective for the 2017-2018 season (Attachment)
|
|
| Subject: |
3.J. Approve the employment of Carrie Williams and Alex Castillo as OHS Girls' Assistant Basketball Coach effective for the 2017-2018 season (split stipend) (Attachment)
|
|
| Subject: |
3.K. Approve the employment of Eric Lyons as OHS Head Football Coach effective for the 2018-2019 season (Attachment)
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|
| Subject: |
3.L. Approve the following Extra-Curricular Volunteers effective for the 2017-2018 seasons:
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| Subject: |
3.L.1. Justin Collins - OHMS Wrestling program (Attachment)
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|
| Subject: |
3.L.2. Lucas Holloway - OHMS Wrestling program (Attachment)
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| Subject: |
3.M. Approve the 2018-2019 School Calendar (Attachment)
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| Subject: |
3.N. Approve the revised Job Description for Assistant Superintendent (Attachment)
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| Subject: |
3.O. Approve the contract between Robert E. Cremeens and Olympia C.U.S.D. #16 for Wastewater Treatment services effective January 1, 2018-December 31, 2018 (Attachment)
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| Subject: |
3.P. Approve the facility usage (gymnasium) of Olympia North for Oly Fire from January-March, 2018 (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. A Communications Folder will circulate around the table.
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| Subject: |
4.B. OMS Speech State Contest Winners - Kailey Little, Neil Alford, & Hillary Hymbaugh
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| Subject: |
5. Committee Reports
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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| Subject: |
6.A.1. Solar/Roof Update
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| Subject: |
6.A.2. New Maintenance Truck (Attachment) (Motion)
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| Subject: |
6.A.3. Delinquent Payment Collections
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| Subject: |
6.A.4. Blue Cross/Blue Shield Contract with OSF
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| Subject: |
6.A.5. Activities
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| Subject: |
6.B. Building Principals' Reports (Attachment)
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| Subject: |
6.C. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.C.1. Waiver Hearing Follow-Up (Hearing Attachment) (Motion)
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| Subject: |
6.C.2. FY17 Levy Hearing Follow-Up (Hearing attachment) (Motion)
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| Subject: |
6.C.3. District Dashboard (Attachment)
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| Subject: |
6.C.4. 2018-2019 School Calendar (Consent Agenda Attachment)
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| Subject: |
6.C.5. Resolution to Regulate Expense Reimbursements (Attachment) (Motion)
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| Subject: |
6.C.6. Student Services Director (Attachment)
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| Subject: |
6.C.7. Employment of Assistant Superintendent (Attachment) (Motion)
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| Subject: |
6.C.8. Board Conference Materials
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| Subject: |
6.C.9. Superintendent Evaluation Process
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| Subject: |
6.C.10. Holiday Service Project - Monday, December 18, 2017
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by_______________, to approve the Bid Proposal for a new Maintenance Truck from Barker Motor Company in the amount of $34,266.18 as recommended by Assistant Superintendent Dr. Josh Olsen.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve a Waiver of State Board rules which would allow the District to charge less than 110% of the per capita tuition charge for non-resident students of full-time Olympia employees. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the FY17 Property Tax Levy to be collected in 2018 as presented by Dr. Andrew Wise and as listed by the following funds: $8,439,890 Education; $1,455,000 Operations & Maintenance; $582,000 Transportation; $145,500 Working Cash; $537,302 Municipal Retirement; $203,700 Social Security; $145,500 Fire Prevention & Safety; $1,379,165 Tort Immunity; $116,400 Special Education; $145,500 Leasing. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Board member expenses via the annual Resolution per Illinois School Code. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Laura O'Donnell as Assistant Superintendent effective July 1, 2018 as recommended by Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 309-379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 309-379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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