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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session minutes, from the June 27, 2017 special-called Board of Education Meeting (Attachment)
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3.C. Approve Final Financial Report for June, 2017 (Attachment)
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3.D. Approve Bills and Financial Reports for July, 2017 (Attachment)
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3.E. Approve Bills and Financial Reports for August, 2017 (Attachment)
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3.F. Confirm the following resignations:
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3.F.1. Alex Hembra - OHS Assistant Drama Coach effective June 25, 2017 (Attachment)
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3.F.2. Jeanne Pierce - Library Tech at Olympia North Elementary effective August 1, 2017 (Attachment)
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3.F.3. Shelby Batterton - OMS Girls' Assistant Softball Coach effective July 31, 2017 (Attachment)
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3.F.4. Dee Dee Stine - OMS Assistant Track Coach effective July 27, 2017 (Attachment)
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3.F.5. Kelly Elgin - Classroom Aide at Olympia North Elementary effective August 8, 2017 (Attachment)
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3.F.6. Mary Ahlers - Special Education Aide at Olympia West Elementary effective August 10, 2017 (Attachment)
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3.F.7. Bridget Joos - Pre-K/ECE Teacher at Olympia North Elementary effective August 11, 2017 (Attachment)
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3.G. Approve the following Intents to Retire effective at the end of the 2020-2021 school year pending all qualifications have been met:
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3.G.1. Rita Park - 4th Grade at Olympia North Elementary (Attachment)
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3.G.2. Tim Thomas - OHS Physical Education (Attachment)
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3.H. Employ the following Licensed Teachers effective for the 2017-2018 School Year:
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3.H.1. Kaleb Renfro - OMS Physical Education (Attachment)
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3.I. Employ the following Education Support Personnel effective for the 2017-2018 school year:
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3.I.1. Kim Logsdon - OHS Administrative Assistant (Attachment)
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3.I.2. Michael Neal - District Mechanic effective August 7, 2017 (Attachment)
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3.I.3. Carrie Komnick - Special Education Aide at Olympia North Elementary (Attachment)
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3.I.4. Holly Elgin - Special Education Aide at Olympia North Elementary (Attachment)
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3.I.5. Emily Brownfield - Classroom Aide at Olympia North Elementary (Attachment)
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3.I.6. Sara Westfall - Special Education Aide at Olympia North Elementary (Attachment)
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3.I.7. Shannon Brammeier - Classroom Aide at Olympia West Elementary (Attachment)
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3.J. Approve the following Aide Call-Backs effective for the 2017-2018 school year: (Attachment)
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3.K. Approve the following Employee Transfers effective for the 2017-2018 school year/season:
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3.K.1. Stacey Boots - from Classroom Aide at Olympia North Elementary to Library Tech at Olympia North Elementary (Attachment)
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3.K.2. Matt Koeppel - from OHS Boys' Assistant Basketball Coach to OMS 8th Grade Girls' Basketball Coach (Attachment)
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3.L. Employ the following extra-curricular personnel effective for the 2017-2018 seasons:
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3.L.1. Mitch Whightsil - OHS Assistant Football Coach (Attachment)
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3.L.2. Kaleb Renfro - OHS Assistant Football Coach (Attachment)
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3.L.3. Kaleb Renfro - OMS 7th Grade Boys' Basketball Coach (Attachment)
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3.L.4. Hannah Smith - OMS Girls' Assistant Softball Coach (Attachment)
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3.M. Approve the following Extra-Curricular Volunteers effective for the 2017-2018 seasons:
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3.M.1. Leslie Forrest - OHS Swimming Program (Attachment)
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3.N. Approve the following New Teacher Mentors effective for the 2017-2018 school year:
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3.N.1. Janet Boitos for Lisa Swartz - OMS Science (Attachment)
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3.N.2. Matt Koeppel for Kaleb Renfro - OMS Physical Education (Attachment)
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3.O. Approve requests for Student Transfers effective for the 2017-2018 school year (Attachment)
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3.P. Approve an overnight trip to Mattoon on Friday, October 13 so the OHS Cross Country team can participate in a meet on Saturday, October 14 in Effingham (Attachment)
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3.Q. Approve Apptegy as a source for all Olympia social media communications (Attachment)
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4. Communications
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4.A. Scott Engstrom from Ameresco - Solar Energy
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5. Committee Reports
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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6.A.1. Summer Project Update
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6.A.2. Solar Project (Attachment) (Motion)
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6.A.3. Apptegy (Consent Agenda Attachment)
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6.A.4. Aide Call-Backs (Consent Agenda Attachment)
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6.A.5. New Teacher Workshop (Attachment)
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6.A.6. Coaches & Sponsors Clinic (Attachment)
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6.A.7. Mechanic Position (Consent Agenda Attachment)
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6.A.8. Registration
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6.B. Superintendent's Report - Dr. Andrew S. Wise
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6.B.1. FY18 Tentative Budget (Attachment) (Motion)
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6.B.2. Public Budget Hearing - Monday, September 11, 2017 (Motion)
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6.B.3. Fund Balance Report (Attachment)
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6.B.4. RFP for Lease (Attachment) (Motion)
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6.B.5. Start of the 2017-2018 School Year (Attachment)
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6.B.6. Early Registration Numbers (Attachment)
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6.B.7. DRAFT changes to Timeline/Process for Superintendent Evaluation (Attachment)
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6.B.8. 12th Annual Tailgate Party - September 8, 2017 (Attachment)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | August 14, 2017 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Dr. Joshua R. Olsen _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session minutes, from the June 27, 2017 special-called Board of Education Meeting (Attachment)
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| Subject: |
3.C. Approve Final Financial Report for June, 2017 (Attachment)
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| Subject: |
3.D. Approve Bills and Financial Reports for July, 2017 (Attachment)
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| Subject: |
3.E. Approve Bills and Financial Reports for August, 2017 (Attachment)
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| Subject: |
3.F. Confirm the following resignations:
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| Subject: |
3.F.1. Alex Hembra - OHS Assistant Drama Coach effective June 25, 2017 (Attachment)
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| Subject: |
3.F.2. Jeanne Pierce - Library Tech at Olympia North Elementary effective August 1, 2017 (Attachment)
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| Subject: |
3.F.3. Shelby Batterton - OMS Girls' Assistant Softball Coach effective July 31, 2017 (Attachment)
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| Subject: |
3.F.4. Dee Dee Stine - OMS Assistant Track Coach effective July 27, 2017 (Attachment)
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| Subject: |
3.F.5. Kelly Elgin - Classroom Aide at Olympia North Elementary effective August 8, 2017 (Attachment)
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| Subject: |
3.F.6. Mary Ahlers - Special Education Aide at Olympia West Elementary effective August 10, 2017 (Attachment)
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| Subject: |
3.F.7. Bridget Joos - Pre-K/ECE Teacher at Olympia North Elementary effective August 11, 2017 (Attachment)
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| Subject: |
3.G. Approve the following Intents to Retire effective at the end of the 2020-2021 school year pending all qualifications have been met:
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| Subject: |
3.G.1. Rita Park - 4th Grade at Olympia North Elementary (Attachment)
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| Subject: |
3.G.2. Tim Thomas - OHS Physical Education (Attachment)
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| Subject: |
3.H. Employ the following Licensed Teachers effective for the 2017-2018 School Year:
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| Subject: |
3.H.1. Kaleb Renfro - OMS Physical Education (Attachment)
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| Subject: |
3.I. Employ the following Education Support Personnel effective for the 2017-2018 school year:
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| Subject: |
3.I.1. Kim Logsdon - OHS Administrative Assistant (Attachment)
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| Subject: |
3.I.2. Michael Neal - District Mechanic effective August 7, 2017 (Attachment)
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| Subject: |
3.I.3. Carrie Komnick - Special Education Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.I.4. Holly Elgin - Special Education Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.I.5. Emily Brownfield - Classroom Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.I.6. Sara Westfall - Special Education Aide at Olympia North Elementary (Attachment)
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| Subject: |
3.I.7. Shannon Brammeier - Classroom Aide at Olympia West Elementary (Attachment)
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| Subject: |
3.J. Approve the following Aide Call-Backs effective for the 2017-2018 school year: (Attachment)
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| Subject: |
3.K. Approve the following Employee Transfers effective for the 2017-2018 school year/season:
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| Subject: |
3.K.1. Stacey Boots - from Classroom Aide at Olympia North Elementary to Library Tech at Olympia North Elementary (Attachment)
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| Subject: |
3.K.2. Matt Koeppel - from OHS Boys' Assistant Basketball Coach to OMS 8th Grade Girls' Basketball Coach (Attachment)
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| Subject: |
3.L. Employ the following extra-curricular personnel effective for the 2017-2018 seasons:
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| Subject: |
3.L.1. Mitch Whightsil - OHS Assistant Football Coach (Attachment)
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| Subject: |
3.L.2. Kaleb Renfro - OHS Assistant Football Coach (Attachment)
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| Subject: |
3.L.3. Kaleb Renfro - OMS 7th Grade Boys' Basketball Coach (Attachment)
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| Subject: |
3.L.4. Hannah Smith - OMS Girls' Assistant Softball Coach (Attachment)
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| Subject: |
3.M. Approve the following Extra-Curricular Volunteers effective for the 2017-2018 seasons:
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| Subject: |
3.M.1. Leslie Forrest - OHS Swimming Program (Attachment)
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| Subject: |
3.N. Approve the following New Teacher Mentors effective for the 2017-2018 school year:
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| Subject: |
3.N.1. Janet Boitos for Lisa Swartz - OMS Science (Attachment)
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| Subject: |
3.N.2. Matt Koeppel for Kaleb Renfro - OMS Physical Education (Attachment)
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| Subject: |
3.O. Approve requests for Student Transfers effective for the 2017-2018 school year (Attachment)
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| Subject: |
3.P. Approve an overnight trip to Mattoon on Friday, October 13 so the OHS Cross Country team can participate in a meet on Saturday, October 14 in Effingham (Attachment)
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| Subject: |
3.Q. Approve Apptegy as a source for all Olympia social media communications (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. Scott Engstrom from Ameresco - Solar Energy
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| Subject: |
5. Committee Reports
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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| Subject: |
6.A.1. Summer Project Update
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| Subject: |
6.A.2. Solar Project (Attachment) (Motion)
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| Subject: |
6.A.3. Apptegy (Consent Agenda Attachment)
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| Subject: |
6.A.4. Aide Call-Backs (Consent Agenda Attachment)
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| Subject: |
6.A.5. New Teacher Workshop (Attachment)
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| Subject: |
6.A.6. Coaches & Sponsors Clinic (Attachment)
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| Subject: |
6.A.7. Mechanic Position (Consent Agenda Attachment)
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| Subject: |
6.A.8. Registration
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| Subject: |
6.B. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.B.1. FY18 Tentative Budget (Attachment) (Motion)
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| Subject: |
6.B.2. Public Budget Hearing - Monday, September 11, 2017 (Motion)
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| Subject: |
6.B.3. Fund Balance Report (Attachment)
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| Subject: |
6.B.4. RFP for Lease (Attachment) (Motion)
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| Subject: |
6.B.5. Start of the 2017-2018 School Year (Attachment)
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| Subject: |
6.B.6. Early Registration Numbers (Attachment)
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| Subject: |
6.B.7. DRAFT changes to Timeline/Process for Superintendent Evaluation (Attachment)
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| Subject: |
6.B.8. 12th Annual Tailgate Party - September 8, 2017 (Attachment)
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve placing the FY18 tentative Budget on Public Display for 30 days beginning August 11, 2017.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to set Monday, September 11, 2017 at 6:50 p.m. as the date/time for a Public Budget Hearing regarding the FY18 tentative Budget. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve a Performance Contract with Ameresco for solar energy effective ________________. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the Request for Proposal (RFP) for solar energy equipment to be installed inside the Olympia School District. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 309-379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 309-379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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