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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session minutes, from the May 1, 2017 regular scheduled Board of Education Meeting (Attachment)
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3.C. Approve Minutes, including Executive Session minutes, from the May 31, 2017 special-called Board of Education Meeting (Attachment)
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3.D. Approve Bills and Financial Reports - May (Attachment)
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3.E. Approve Bills and Financial Reports - April (Attachment)
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3.F. Confirm the following resignations:
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3.F.1. Carrie Lynch - OHS Administrative Assistant effective June 9, 2017 (Attachment)
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3.F.2. Sandra Pitcher - OHS Girls' Head Swimming Coach effective May 16, 2017 (Attachment)
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3.F.3. Carrie Williams - OMS Girls' Head Basketball Coach effective May 23, 2017 (Attachment)
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3.F.4. Joe Neylon - OMS 7th Grade Boys' Head Basketball Coach effective May 26, 2017 (Attachment)
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3.F.5. Jake Steve - OHS Assistant Volleyball Coach effective May 31, 2017 (Attachment)
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3.F.6. Amber Lessen - OMS Assistant Softball Coach effective June 7, 2017 (Attachment)
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3.F.7. Mark Frederick - OMS Physical Education Teacher & OHS Assistant Football Coach effective May 30, 2017 (Attachment)
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3.F.8. Sarah Alberts - 3rd Grade Teacher at Olympia West effective May 25, 2017 (Attachment)
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3.F.9. Arlene Rutherford - Bus Driver effective June 5, 2017 (Attachment)
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3.G. Employ the following Licensed Teachers effective for the 2017-2018 School Year:
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3.G.1. Stephanie Miller - 5th Grade at Olympia North (Attachment)
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3.H. Approve the transfer of Jill Uhlman from OHS English to OHMS Instructional Specialist/Coach effective for the 2017-2018 school year (Attachment)
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3.I. Employ the following Education Support Personnel:
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3.I.1. Ben Struck - OHMS Custodian effective June 12, 2017 (Attachment)
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3.I.2. Karen Blessing - OHS Secretary effective for the 2017-2018 school year (Attachment)
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3.J. Employ the following extra-curricular personnel effective for the 2017-2018 seasons:
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3.J.1. Jessica Rutherford - OHS Football Cheerleading Coach and OHS Basketball Cheerleading Coach (Attachment)
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3.J.2. Doug Yoder - OHS Assistant Football Coach (Attachment)
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3.J.3. Jenny Gillis - OHS Girls' Swimming Coach (Attachment)
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3.J.4. Stephanie Miller - OMS 8th Grade Volleyball Coach (Attachment)
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3.J.5. Naomi Springer - OMS Head Cross Country Coach (Attachment)
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3.J.6. Megan VanGorder - OMS Girls' 7th Grade Basketball Coach (Attachment)
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3.J.7. Hayley Davis - OHS Pom-Pon Coach (Attachment)
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3.J.8. Christyn Biswell - OHS Scholastic Bowl Coach (split stipend w/ Kent Hieronymus) (Attachment)
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3.J.9. Alexis Bauman - OHS Assistant Volleyball Coach (Attachment)
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3.J.10. Justin Lacefield - OMS Baseball Coach (Attachment for 10-12)
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3.J.11. Jake Steve - OMS & OHS Assistant Baseball Coach
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3.J.12. Brad Jacobson - OMS & OHS Assistant Baseball Coach
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3.K. Approve the following Head Teachers effective for the 2017-2018 school year:
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3.K.1. Beth Hendricks & Alex Hembra - OMS (Attachment)
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3.K.2. Teri Steffen & Mary Karns - North (Attachment)
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3.K.3. Debra Martin & Jody Spratt - South (Attachment)
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3.K.4. Rod Dale - West (Attachment)
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3.L. Approve the following New Teacher Mentors effective for the 2017-2018 school year: (Attachment)
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3.L.1. Jenni Shelton for Kelly Nehls, OHS Business
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3.L.2. Natalie Cahill for Haley Pack, OHS Special Education
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3.L.3. Kate Berry for Amity Westphalen, OHS Science
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3.L.4. Amanda Hapgood for Andrew Gallegos, OHMS Vocal Music
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3.L.5. Alex Hembra for Brendan Hoskins, OMS 8th gr. Language Arts
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3.L.6. Megan VanGorder for Alexis Bauman, OMS 6th gr. Language Arts
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3.L.7. Sara Stickling for Jodi Hospelhorn, North Special Education
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3.L.8. Teri Steffen for Stevie Miller, North 5th gr.
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3.L.9. Kari Averbeck for Rebekka Rood, South 5th gr.
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3.L.10. Brittany Read for Jessica Castillo, South Pre-K/ECE
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3.L.11. Stacey Goeke for Courtney Canzolino, South Pre-K/ECE
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3.L.12. Angie Swartzendruber for Sarah Abel, West 5th gr.
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3.M. Approve early Graduation for the following OHS eligible students effective at the end of the first 2017-2018 semester: Hailee Van Dyke, Nicole Van Dyke, & Mackenzie Timmons (Attachment)
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3.N. Approve the publication of Prevailing Wages in conjunction with the Regional Office of Education (Attachment)
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3.O. Approve the posting of all contracts over $25,000 to be displayed on the District's website (Attachment)
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3.P. Approve the updated Title I District Plan (Attachment)
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3.Q. Approve an overnight trip to Prairie Capital Convention Center in Springfield, IL for OHS FFA members to attend the Illinois State FFA Convention June 13-15, 2017 (Attachment)
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3.R. Approve the use of the OHMS facilities for JFL from August 2017 to November 2017 (Attachment)
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3.S. Approve the use of the Olympia North Elementary ball diamond for a Danvers Days Fireworks Display on August 18, 2017 (Attachment)
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3.T. Approve to keep Executive Session Minutes closed from January 2017 through June 2017, and to destroy any audio recordings of Executive Sessions older than 18 months
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3.U. Approve the paving of a blacktop path from the south entrance to the playground at Olympia North Elementary (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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4.B. Ameresco Solar Presentation - Scott Engstrom
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5. Committee Reports
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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6.A.1. Personalized Learning/Technology
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6.A.2. Summer Projects
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6.A.3. Solar Project
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6.A.4. Health Insurance
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6.A.5. Mentoring (Attachment)
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6.A.6. On-Line Registration
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6.A.7. Contracts over $25,000 (Consent Agenda Attachment)
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6.A.8. Donated Items
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6.B. Superintendent's Report - Dr. Andrew S. Wise
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6.B.1. SIP Day Waiver (Public Hearing Attachment) (Motion)
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6.B.2. Final FY17 Amended Budget (Public Hearing Attachment) (Motion)
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6.B.3. FY18 Working Budget (Attachment) (Motion)
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6.B.4. Working Cash Abatement Resolution for FY18 Budget (Attachment) (Motion)
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6.B.5. Resolution for Accrued Interest Earned (Attachment) (Motion)
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6.B.6. Authorization of July 2017 Expenses Resolution (Attachment) (Motion)
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6.B.7. Final District Strategic Plan (Attachment) (Motion)
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6.B.8. District Dashboard (Attachment)
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6.B.9. Beginning of the 17-18 School Year (On Table)
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6.B.10. IASB Board Policy Revisions - Final Reading (Attachment) (Motion)
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6.B.11. Detachment & Annexation (Attachment)
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6.B.12. Joint Annual Conference: November 17-19, 2017
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6.B.13. Football Cooperative with Delavan (Attachment) (Motion)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 12, 2017 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Dr. Joshua R. Olsen _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
3.A. Approve Agenda
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| Subject: |
3.B. Approve Minutes, including Executive Session minutes, from the May 1, 2017 regular scheduled Board of Education Meeting (Attachment)
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|
| Subject: |
3.C. Approve Minutes, including Executive Session minutes, from the May 31, 2017 special-called Board of Education Meeting (Attachment)
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|
| Subject: |
3.D. Approve Bills and Financial Reports - May (Attachment)
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| Subject: |
3.E. Approve Bills and Financial Reports - April (Attachment)
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|
| Subject: |
3.F. Confirm the following resignations:
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| Subject: |
3.F.1. Carrie Lynch - OHS Administrative Assistant effective June 9, 2017 (Attachment)
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| Subject: |
3.F.2. Sandra Pitcher - OHS Girls' Head Swimming Coach effective May 16, 2017 (Attachment)
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|
| Subject: |
3.F.3. Carrie Williams - OMS Girls' Head Basketball Coach effective May 23, 2017 (Attachment)
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|
| Subject: |
3.F.4. Joe Neylon - OMS 7th Grade Boys' Head Basketball Coach effective May 26, 2017 (Attachment)
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|
| Subject: |
3.F.5. Jake Steve - OHS Assistant Volleyball Coach effective May 31, 2017 (Attachment)
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|
| Subject: |
3.F.6. Amber Lessen - OMS Assistant Softball Coach effective June 7, 2017 (Attachment)
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|
| Subject: |
3.F.7. Mark Frederick - OMS Physical Education Teacher & OHS Assistant Football Coach effective May 30, 2017 (Attachment)
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| Subject: |
3.F.8. Sarah Alberts - 3rd Grade Teacher at Olympia West effective May 25, 2017 (Attachment)
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| Subject: |
3.F.9. Arlene Rutherford - Bus Driver effective June 5, 2017 (Attachment)
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| Subject: |
3.G. Employ the following Licensed Teachers effective for the 2017-2018 School Year:
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|
| Subject: |
3.G.1. Stephanie Miller - 5th Grade at Olympia North (Attachment)
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|
| Subject: |
3.H. Approve the transfer of Jill Uhlman from OHS English to OHMS Instructional Specialist/Coach effective for the 2017-2018 school year (Attachment)
|
|
| Subject: |
3.I. Employ the following Education Support Personnel:
|
|
| Subject: |
3.I.1. Ben Struck - OHMS Custodian effective June 12, 2017 (Attachment)
|
|
| Subject: |
3.I.2. Karen Blessing - OHS Secretary effective for the 2017-2018 school year (Attachment)
|
|
| Subject: |
3.J. Employ the following extra-curricular personnel effective for the 2017-2018 seasons:
|
|
| Subject: |
3.J.1. Jessica Rutherford - OHS Football Cheerleading Coach and OHS Basketball Cheerleading Coach (Attachment)
|
|
| Subject: |
3.J.2. Doug Yoder - OHS Assistant Football Coach (Attachment)
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|
| Subject: |
3.J.3. Jenny Gillis - OHS Girls' Swimming Coach (Attachment)
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|
| Subject: |
3.J.4. Stephanie Miller - OMS 8th Grade Volleyball Coach (Attachment)
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|
| Subject: |
3.J.5. Naomi Springer - OMS Head Cross Country Coach (Attachment)
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| Subject: |
3.J.6. Megan VanGorder - OMS Girls' 7th Grade Basketball Coach (Attachment)
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| Subject: |
3.J.7. Hayley Davis - OHS Pom-Pon Coach (Attachment)
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|
| Subject: |
3.J.8. Christyn Biswell - OHS Scholastic Bowl Coach (split stipend w/ Kent Hieronymus) (Attachment)
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|
| Subject: |
3.J.9. Alexis Bauman - OHS Assistant Volleyball Coach (Attachment)
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|
| Subject: |
3.J.10. Justin Lacefield - OMS Baseball Coach (Attachment for 10-12)
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| Subject: |
3.J.11. Jake Steve - OMS & OHS Assistant Baseball Coach
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| Subject: |
3.J.12. Brad Jacobson - OMS & OHS Assistant Baseball Coach
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|
| Subject: |
3.K. Approve the following Head Teachers effective for the 2017-2018 school year:
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|
| Subject: |
3.K.1. Beth Hendricks & Alex Hembra - OMS (Attachment)
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|
| Subject: |
3.K.2. Teri Steffen & Mary Karns - North (Attachment)
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|
| Subject: |
3.K.3. Debra Martin & Jody Spratt - South (Attachment)
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|
| Subject: |
3.K.4. Rod Dale - West (Attachment)
|
|
| Subject: |
3.L. Approve the following New Teacher Mentors effective for the 2017-2018 school year: (Attachment)
|
|
| Subject: |
3.L.1. Jenni Shelton for Kelly Nehls, OHS Business
|
|
| Subject: |
3.L.2. Natalie Cahill for Haley Pack, OHS Special Education
|
|
| Subject: |
3.L.3. Kate Berry for Amity Westphalen, OHS Science
|
|
| Subject: |
3.L.4. Amanda Hapgood for Andrew Gallegos, OHMS Vocal Music
|
|
| Subject: |
3.L.5. Alex Hembra for Brendan Hoskins, OMS 8th gr. Language Arts
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|
| Subject: |
3.L.6. Megan VanGorder for Alexis Bauman, OMS 6th gr. Language Arts
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|
| Subject: |
3.L.7. Sara Stickling for Jodi Hospelhorn, North Special Education
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|
| Subject: |
3.L.8. Teri Steffen for Stevie Miller, North 5th gr.
|
|
| Subject: |
3.L.9. Kari Averbeck for Rebekka Rood, South 5th gr.
|
|
| Subject: |
3.L.10. Brittany Read for Jessica Castillo, South Pre-K/ECE
|
|
| Subject: |
3.L.11. Stacey Goeke for Courtney Canzolino, South Pre-K/ECE
|
|
| Subject: |
3.L.12. Angie Swartzendruber for Sarah Abel, West 5th gr.
|
|
| Subject: |
3.M. Approve early Graduation for the following OHS eligible students effective at the end of the first 2017-2018 semester: Hailee Van Dyke, Nicole Van Dyke, & Mackenzie Timmons (Attachment)
|
|
| Subject: |
3.N. Approve the publication of Prevailing Wages in conjunction with the Regional Office of Education (Attachment)
|
|
| Subject: |
3.O. Approve the posting of all contracts over $25,000 to be displayed on the District's website (Attachment)
|
|
| Subject: |
3.P. Approve the updated Title I District Plan (Attachment)
|
|
| Subject: |
3.Q. Approve an overnight trip to Prairie Capital Convention Center in Springfield, IL for OHS FFA members to attend the Illinois State FFA Convention June 13-15, 2017 (Attachment)
|
|
| Subject: |
3.R. Approve the use of the OHMS facilities for JFL from August 2017 to November 2017 (Attachment)
|
|
| Subject: |
3.S. Approve the use of the Olympia North Elementary ball diamond for a Danvers Days Fireworks Display on August 18, 2017 (Attachment)
|
|
| Subject: |
3.T. Approve to keep Executive Session Minutes closed from January 2017 through June 2017, and to destroy any audio recordings of Executive Sessions older than 18 months
|
|
| Subject: |
3.U. Approve the paving of a blacktop path from the south entrance to the playground at Olympia North Elementary (Attachment)
|
|
| Subject: |
4. Communications
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|
| Subject: |
4.A. Communications Folder will circulate around the table.
|
|
| Subject: |
4.B. Ameresco Solar Presentation - Scott Engstrom
|
|
| Subject: |
5. Committee Reports
|
|
| Subject: |
6. Administrative Reports
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|
| Subject: |
6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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|
| Subject: |
6.A.1. Personalized Learning/Technology
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|
| Subject: |
6.A.2. Summer Projects
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|
| Subject: |
6.A.3. Solar Project
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|
| Subject: |
6.A.4. Health Insurance
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|
| Subject: |
6.A.5. Mentoring (Attachment)
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|
| Subject: |
6.A.6. On-Line Registration
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|
| Subject: |
6.A.7. Contracts over $25,000 (Consent Agenda Attachment)
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|
| Subject: |
6.A.8. Donated Items
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|
| Subject: |
6.B. Superintendent's Report - Dr. Andrew S. Wise
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|
| Subject: |
6.B.1. SIP Day Waiver (Public Hearing Attachment) (Motion)
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|
| Subject: |
6.B.2. Final FY17 Amended Budget (Public Hearing Attachment) (Motion)
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|
| Subject: |
6.B.3. FY18 Working Budget (Attachment) (Motion)
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|
| Subject: |
6.B.4. Working Cash Abatement Resolution for FY18 Budget (Attachment) (Motion)
|
|
| Subject: |
6.B.5. Resolution for Accrued Interest Earned (Attachment) (Motion)
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|
| Subject: |
6.B.6. Authorization of July 2017 Expenses Resolution (Attachment) (Motion)
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|
| Subject: |
6.B.7. Final District Strategic Plan (Attachment) (Motion)
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|
| Subject: |
6.B.8. District Dashboard (Attachment)
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|
| Subject: |
6.B.9. Beginning of the 17-18 School Year (On Table)
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|
| Subject: |
6.B.10. IASB Board Policy Revisions - Final Reading (Attachment) (Motion)
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|
| Subject: |
6.B.11. Detachment & Annexation (Attachment)
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|
| Subject: |
6.B.12. Joint Annual Conference: November 17-19, 2017
|
|
| Subject: |
6.B.13. Football Cooperative with Delavan (Attachment) (Motion)
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|
| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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|
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Description:
A motion was made by _______________, seconded by _______________, to approve the School Improvement Day waiver modification as presented by Superintendent Dr. Andrew Wise.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the final FY17 Amended Budget as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the FY18 Working Cash Budget as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve a Resolution abating the Working Cash Fund of the District as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve a Resolution allowing a Working Cash transfer of $1,250,000 to the Education Fund as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the final District Strategic Plan as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the following IASB Board Policy Revisions as presented by Superintendent Dr. Andrew Wise: 2:100, 3:70, 4:15, 4:180, 5:70, 5:80, 5:110, 5:120, 5:140, 5:210, 5:230, 5:285, 5:300, 5:320, 5:330, 6:70, 6:185, 7:100. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by __________, seconded by __________, to approve the Joint Intergovernmental Agreement for a Cooperative Football Team between Olympia High School and Delavan High School effective for the 2017-2018 and 2018-2019 school years. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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| Subject: |
9. Opportunity for Public Input
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|
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 309-379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 309-379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
|
|
|
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
||
| Subject: |
11. Actions As A Result Of Executive Session
|
|
|
Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
||
| Subject: |
12. Adjournment
|
|
|
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
|
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