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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approval of Agenda
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3.B. Approval of Minutes, including Executive Session, from the April 14, 2014 regular Board of Education meeting (Attachment)
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3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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3.D. Confirm the following resignations:
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3.D.1. Rhonda Epley - Cook at Olympia West Elementary effective at the end of the 2013-2014 school year (Attachment)
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3.D.2. Mark Zuercher - Technology Support Specialist effective May 9, 2014 (Attachment)
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3.D.3. Beth Aldridge - OMS Scholastic Bowl Coach effective at the end of the 2013-2014 season (Attachment)
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3.D.4. Sara Hughes - OMS Literary Sponsor effective April 30, 2014 (Attachment)
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3.D.5. Wendy Wade - OHS Assistant Drama Sponsor effective May 11, 2014 (Attachment)
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3.E. Approve the transfer of Scott Eidenmiller from OHS Maintenance to Head Custodian at Olympia West Elementary effective May 5, 2014 (Attachment)
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3.F. Approve the transfer of Joe Gaither from OHMS Lead Operations Specialist to Maintenance Technician effective May 19, 2014 (Attachment)
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3.G. Employ the following Certified Teachers effective August 14, 2014:
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3.G.1. Emily Meier - OMS Language Arts (Attachment)
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3.G.2. Josh Padilla - Physical Education at Olympia South Elementary (Attachment)
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3.H. Employ the following Education Support Personnel:
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3.H.1. Michele Ott - OHS Secretary/Bookkeeper effective July 30, 2014 (Attachment)
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3.H.2. Allison Spracklen - Library/Technology Aide at Olympia South Elementary effective for the 2014-2015 school year (Attachment)
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3.I. Employ the following Extra-Curricular positions effective for the 2014-2015 season:
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3.I.1. Lydia Schmidgall - OMS Girls' 7th Grade Basketball Coach (Attachment)
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3.I.2. Sara Hughes - OHS Head Speech Sponsor (Attachment)
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3.I.3. Wendy Wade - OHS Head Drama Sponsor (Attachment)
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3.I.4. Josh Padilla - OMS Boys' 8th Grade Basketball Coach (Attachment)
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3.J. Approve an OHS Cross Country overnight trip to attend a Running Camp at Rock Cut State Park in Rockford July 15-17, 2014 (Attachment)
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3.K. Approve an OHS FFA overnight trip to attend the FFA State Convention in Springfield on June 10-12, 2014 (Attachment)
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3.L. Approve the donation of a Football Scoreboard (Attachment)
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3.M. Approve the Olympia West Baseball Field #2 Fence Proposal (Attachment)
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3.N. Approve the lease between Olympia CUSD #16 and the Village of Danvers for use of District's baseball field and field facilities located at Olympia North Elementary (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. BACC Special Recognition - Tom Frazier, BACC Director
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5. Committee Reports
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5.A. Administrative Finance Sub-Committee Update - Kevin Frazier, Laura Cremeens, & Dr. Andrew Wise
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5.B. Administrative Buildings & Grounds Sub-Committee Update - Steve Matter, Shawn Hohulin, and Josh Olsen
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5.C. Olympia Advisory Council (OAC) Update - Laura Cremeens and Dr. Andrew Wise
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5.D. IASB Corn Belt Division Summer Governing Meeting - Kevin Frazier, Steve Matter, & Dr. Andrew Wise
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6. Administrative Reports
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6.A. Principals' Reports (Attachment)
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6.B. Assistant Superintendent's Report - Joshua R. Olsen (Attachment)
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6.B.1. IEMA Grant
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6.B.2. Football/Track Scoreboard (Consent Agenda Attachment)
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6.B.3. Scott Thornton - Certified Professional Maintenance Manager
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6.B.4. Summer Maintenance
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. FY14 Amended Budget-State Form (Attachment) (Motion)
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6.C.2. FY15 Budget Expense (Attachment)
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6.C.3. FY15 Budget Revenue (Attachment)
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6.C.4. Projected Fund Balance (Attachment)
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6.C.5. Designation of Accrued Interest (Attachment) (Motion)
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6.C.6. District Dashboard (Attachment)
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6.C.7. Revised Board Policies - final reading (Attachment) (Motion)
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6.C.8. Principal Evaluation Tool (Attachment)
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6.C.9. Revised Principal Job Descriptions (Attachment)
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6.C.10. Teacher Evaluation Tool Timeline (Attachment)
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6.C.11. 2014 Annual Joint Conference - November 21-23, 2014 (who is attending)
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6.C.12. Resolution for 2014 Annual Joint Conference Delegate Assembly (Attachment)
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6.C.13. 2015 School Board Election (Attachment)
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6.C.14. 2013-2014 End-of-Year Events Dates/Times Reminder (Attachment)
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6.C.15. All Staff Celebration Luncheon & Recognition - DRAFT (Attachment)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 12, 2014 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin_____; Superintendent Andrew S. Wise_____; Assistant Superintendent Joshua R. Olsen _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Matt Nordstrom_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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| Subject: |
3.A. Approval of Agenda
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| Subject: |
3.B. Approval of Minutes, including Executive Session, from the April 14, 2014 regular Board of Education meeting (Attachment)
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| Subject: |
3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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|
| Subject: |
3.D. Confirm the following resignations:
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| Subject: |
3.D.1. Rhonda Epley - Cook at Olympia West Elementary effective at the end of the 2013-2014 school year (Attachment)
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|
| Subject: |
3.D.2. Mark Zuercher - Technology Support Specialist effective May 9, 2014 (Attachment)
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|
| Subject: |
3.D.3. Beth Aldridge - OMS Scholastic Bowl Coach effective at the end of the 2013-2014 season (Attachment)
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|
| Subject: |
3.D.4. Sara Hughes - OMS Literary Sponsor effective April 30, 2014 (Attachment)
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| Subject: |
3.D.5. Wendy Wade - OHS Assistant Drama Sponsor effective May 11, 2014 (Attachment)
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| Subject: |
3.E. Approve the transfer of Scott Eidenmiller from OHS Maintenance to Head Custodian at Olympia West Elementary effective May 5, 2014 (Attachment)
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| Subject: |
3.F. Approve the transfer of Joe Gaither from OHMS Lead Operations Specialist to Maintenance Technician effective May 19, 2014 (Attachment)
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|
| Subject: |
3.G. Employ the following Certified Teachers effective August 14, 2014:
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|
| Subject: |
3.G.1. Emily Meier - OMS Language Arts (Attachment)
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| Subject: |
3.G.2. Josh Padilla - Physical Education at Olympia South Elementary (Attachment)
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| Subject: |
3.H. Employ the following Education Support Personnel:
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| Subject: |
3.H.1. Michele Ott - OHS Secretary/Bookkeeper effective July 30, 2014 (Attachment)
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| Subject: |
3.H.2. Allison Spracklen - Library/Technology Aide at Olympia South Elementary effective for the 2014-2015 school year (Attachment)
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| Subject: |
3.I. Employ the following Extra-Curricular positions effective for the 2014-2015 season:
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|
| Subject: |
3.I.1. Lydia Schmidgall - OMS Girls' 7th Grade Basketball Coach (Attachment)
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|
| Subject: |
3.I.2. Sara Hughes - OHS Head Speech Sponsor (Attachment)
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|
| Subject: |
3.I.3. Wendy Wade - OHS Head Drama Sponsor (Attachment)
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|
| Subject: |
3.I.4. Josh Padilla - OMS Boys' 8th Grade Basketball Coach (Attachment)
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| Subject: |
3.J. Approve an OHS Cross Country overnight trip to attend a Running Camp at Rock Cut State Park in Rockford July 15-17, 2014 (Attachment)
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| Subject: |
3.K. Approve an OHS FFA overnight trip to attend the FFA State Convention in Springfield on June 10-12, 2014 (Attachment)
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| Subject: |
3.L. Approve the donation of a Football Scoreboard (Attachment)
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| Subject: |
3.M. Approve the Olympia West Baseball Field #2 Fence Proposal (Attachment)
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| Subject: |
3.N. Approve the lease between Olympia CUSD #16 and the Village of Danvers for use of District's baseball field and field facilities located at Olympia North Elementary (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. A folder will circulate around the Board table.
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| Subject: |
4.B. BACC Special Recognition - Tom Frazier, BACC Director
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| Subject: |
5. Committee Reports
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|
| Subject: |
5.A. Administrative Finance Sub-Committee Update - Kevin Frazier, Laura Cremeens, & Dr. Andrew Wise
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|
| Subject: |
5.B. Administrative Buildings & Grounds Sub-Committee Update - Steve Matter, Shawn Hohulin, and Josh Olsen
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|
| Subject: |
5.C. Olympia Advisory Council (OAC) Update - Laura Cremeens and Dr. Andrew Wise
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| Subject: |
5.D. IASB Corn Belt Division Summer Governing Meeting - Kevin Frazier, Steve Matter, & Dr. Andrew Wise
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|
| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Principals' Reports (Attachment)
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| Subject: |
6.B. Assistant Superintendent's Report - Joshua R. Olsen (Attachment)
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| Subject: |
6.B.1. IEMA Grant
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| Subject: |
6.B.2. Football/Track Scoreboard (Consent Agenda Attachment)
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| Subject: |
6.B.3. Scott Thornton - Certified Professional Maintenance Manager
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| Subject: |
6.B.4. Summer Maintenance
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| Subject: |
6.C. Superintendent's Report - Dr. Andrew S. Wise
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| Subject: |
6.C.1. FY14 Amended Budget-State Form (Attachment) (Motion)
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| Subject: |
6.C.2. FY15 Budget Expense (Attachment)
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| Subject: |
6.C.3. FY15 Budget Revenue (Attachment)
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| Subject: |
6.C.4. Projected Fund Balance (Attachment)
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| Subject: |
6.C.5. Designation of Accrued Interest (Attachment) (Motion)
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| Subject: |
6.C.6. District Dashboard (Attachment)
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| Subject: |
6.C.7. Revised Board Policies - final reading (Attachment) (Motion)
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| Subject: |
6.C.8. Principal Evaluation Tool (Attachment)
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| Subject: |
6.C.9. Revised Principal Job Descriptions (Attachment)
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| Subject: |
6.C.10. Teacher Evaluation Tool Timeline (Attachment)
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| Subject: |
6.C.11. 2014 Annual Joint Conference - November 21-23, 2014 (who is attending)
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| Subject: |
6.C.12. Resolution for 2014 Annual Joint Conference Delegate Assembly (Attachment)
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| Subject: |
6.C.13. 2015 School Board Election (Attachment)
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| Subject: |
6.C.14. 2013-2014 End-of-Year Events Dates/Times Reminder (Attachment)
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| Subject: |
6.C.15. All Staff Celebration Luncheon & Recognition - DRAFT (Attachment)
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A
motion was made by _______________, seconded by _______________, to place the FY14 Amended Budget on Public Display for 30 days.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to set Monday, June 9, 2014 at 6:50 p.m. as the date/time for a Public Budget Hearing to review the FY14 Amended Budget. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to approve revised Board Policies 2:30, 2:100, 2:110, 4:30, 5:10, 5:30, 5:35, 5:125, 5:180, 5:190, 5:240, 6:65, 6:160, 7:70, 7:140, 7:180, 7:185, 7:190, and 8:95 as presented by Superintendent Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to approve the Resolution for the Designation of Accrued Interest Earned which would allow all interest earned through June 30, 2014 to roll into 2015. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to approve
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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