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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approval of Agenda
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3.B. Approval of Minutes, including Executive Session, from the August 13, 2012 regular Board of Education meeting (Attachment)
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3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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3.D. Confirm the following resignations:
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3.D.1. Elizabeth Krut - Teacher Aide at Olympia North Elementary effective August 24, 2012 (Attachment)
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3.D.2. Michelle Olson - Special Education Aide at Olympia South Elementary effective August 10, 2012 (Attachment)
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3.D.3. Jennifer Prather - Classroom Aide at Olympia South Elementary effective August 24, 2012 (Attachment)
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3.D.4. Susan Pyle - BD Aide at Olympia High School effective August 13, 2012 (Attachment)
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3.D.5. Erin Bradbury - Aide at Olympia High School effective at the end of the 2011-2012 school year (Attachment)
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3.E. Employ the following Education Support Personnel:
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3.E.1. Erika Cheeseman - PreK Classroom Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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3.E.2. Kristina Doornbos - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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3.E.3. Sarah Kleuver - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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3.E.4. Emily Meier - Special Education Aide at Olympia Middle School effective for the 2012-2013 school year (Attachment)
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3.E.5. Susan Pyle - Student Adjustment Center (SAC) Supervisor effective for the 2012-2013 school year (Attachment)
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3.E.6. Kate Schoch - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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3.E.7. Jennifer Olson - Individual Aide at Olympia High School effective for the 2012-2013 school year (Attachment)
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3.E.8. LeAnn Boyd - Bus Aide effective September 6, 2012 (Attachment)
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3.E.9. Alicia Sanders - Health Clerk at Olympia South Elementary effective September 17, 2012 (Attachment)
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3.F. Employ the following teaching Coaches/Sponsors effective for the 2012-2013 season:
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3.F.1. Sheri Stephens - OMS Cheerleading Sponsor (Attachment)
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3.F.2. Travis Loeschen - OMS Scholastic Bowl Sponsor (Attachment)
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3.G. Employ the following non-teaching Coaches/Sponsors effective for the 2012-2013 season:
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3.G.1. Emily Meier - OHS Girls' Assistant Basketball Coach (Attachment)
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3.G.2. Emily Meier - OMS Girls' 7th Grade Basketball Coach (Attachment)
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3.H. Approve the Increase in Hours for the following Aides effective August 20, 2012 (Attachment)
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3.H.1. Sharlyn Patten - 2.5 hours per day to 4.75 hours per day
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3.H.2. Kristin Anderson - 6 hours per day to 6.25 hours per day
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3.H.3. Robin Nafziger - 4 hours per day to 5.75 hours per day
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3.H.4. Cynthia Stribling - 4 hours per day to 5.75 hours per day
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3.H.5. Linsy Stockham - 3.75 hours per day to 6 hours per day
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3.I. Approve a Reduction in Hours for the following Educational Support Personnel effective September 11, 2012:
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3.I.1. Nancy Boudeman - from 5 hours per day to 4 hours per day (Attachment)
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3.I.2. Nancy Cunningham - from 7 hours per day to 6.5 hours per day (Attachment)
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3.I.3. Carrie Driver - from 5.5 hours per day to 3 hours per day (Attachment)
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3.I.4. Angel Hawkins - from 6.25 hours per day to 6 hours per day (Attachment)
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3.I.5. Kelly Patrick - from 7.25 hours per day to 7 hours per day (Attachment)
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3.J. Approve the overnight trip to Hoopeston, IL on September 14-15, 2012 for the OHS Soccer team to compete in the Cornjerker Classic Soccer Tournament (Attachment)
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3.K. Approve the gymnasium use of Olympia North Elementary by Prairieland Sports Association effective October 1, 2012 through March 15, 2013 (Attachment)
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3.L. Approve the Resolution adopting Olympia C.U.S.D. #16 403(b) Retirement Plan Policy regarding Funding Vehicle(s)/Vendor(s) Selection & Deselection (Attachment)
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3.M. Approve the Resolution establishing & adopting Olympia C.U.S.D. #16 403(b) Retirement Plan (Attachment)
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3.N. Approve the Policy regarding Funding Vehicle(s)/Vendor(s) Selection & Deselection (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. ISTA Outstanding Teacher of Science Award - Chris Embry-Mohr (Attachment)
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4.C. FY12 Auditor's Report - Tom Peffer, Gorenz & Associates
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4.D. General Obligation Bonds Update - David Pistorius, First Midstate Investment Bankers
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5. Committee Reports
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5.A. Administrative Finance Sub-Committee Update - Kevin Frazier, Laura Cremeens, Andrew Wise, & Brad Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. FY13 Budget Review (Attachment)
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6.A.2. Financial Information for Bond Issue (Attachment)
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6.B. Principals' Reports (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. 2012-2013 Start of School Reflection - Back to School Night, Parent Orientation, & Enrollment (Attachment)
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6.C.2. Freshman Flight School Update
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6.C.3. Olympia Professional Development Academy Update (Attachment)
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6.C.4. 2012-2013 OEA Officers & Roundtable Meeting Dates (Attachment)
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6.C.5. Corn Belt Division Fall Dinner Meeting - October 4, 2013 (Attachment)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 10, 2012 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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| Subject: |
3.A. Approval of Agenda
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| Subject: |
3.B. Approval of Minutes, including Executive Session, from the August 13, 2012 regular Board of Education meeting (Attachment)
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| Subject: |
3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later)
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| Subject: |
3.D. Confirm the following resignations:
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| Subject: |
3.D.1. Elizabeth Krut - Teacher Aide at Olympia North Elementary effective August 24, 2012 (Attachment)
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| Subject: |
3.D.2. Michelle Olson - Special Education Aide at Olympia South Elementary effective August 10, 2012 (Attachment)
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| Subject: |
3.D.3. Jennifer Prather - Classroom Aide at Olympia South Elementary effective August 24, 2012 (Attachment)
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| Subject: |
3.D.4. Susan Pyle - BD Aide at Olympia High School effective August 13, 2012 (Attachment)
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| Subject: |
3.D.5. Erin Bradbury - Aide at Olympia High School effective at the end of the 2011-2012 school year (Attachment)
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| Subject: |
3.E. Employ the following Education Support Personnel:
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| Subject: |
3.E.1. Erika Cheeseman - PreK Classroom Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.2. Kristina Doornbos - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.3. Sarah Kleuver - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.4. Emily Meier - Special Education Aide at Olympia Middle School effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.5. Susan Pyle - Student Adjustment Center (SAC) Supervisor effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.6. Kate Schoch - Special Education Aide at Olympia North Elementary effective for the 2012-2013 school year (Attachment)
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3.E.7. Jennifer Olson - Individual Aide at Olympia High School effective for the 2012-2013 school year (Attachment)
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| Subject: |
3.E.8. LeAnn Boyd - Bus Aide effective September 6, 2012 (Attachment)
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| Subject: |
3.E.9. Alicia Sanders - Health Clerk at Olympia South Elementary effective September 17, 2012 (Attachment)
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| Subject: |
3.F. Employ the following teaching Coaches/Sponsors effective for the 2012-2013 season:
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| Subject: |
3.F.1. Sheri Stephens - OMS Cheerleading Sponsor (Attachment)
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| Subject: |
3.F.2. Travis Loeschen - OMS Scholastic Bowl Sponsor (Attachment)
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| Subject: |
3.G. Employ the following non-teaching Coaches/Sponsors effective for the 2012-2013 season:
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| Subject: |
3.G.1. Emily Meier - OHS Girls' Assistant Basketball Coach (Attachment)
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| Subject: |
3.G.2. Emily Meier - OMS Girls' 7th Grade Basketball Coach (Attachment)
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| Subject: |
3.H. Approve the Increase in Hours for the following Aides effective August 20, 2012 (Attachment)
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| Subject: |
3.H.1. Sharlyn Patten - 2.5 hours per day to 4.75 hours per day
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| Subject: |
3.H.2. Kristin Anderson - 6 hours per day to 6.25 hours per day
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| Subject: |
3.H.3. Robin Nafziger - 4 hours per day to 5.75 hours per day
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| Subject: |
3.H.4. Cynthia Stribling - 4 hours per day to 5.75 hours per day
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| Subject: |
3.H.5. Linsy Stockham - 3.75 hours per day to 6 hours per day
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| Subject: |
3.I. Approve a Reduction in Hours for the following Educational Support Personnel effective September 11, 2012:
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| Subject: |
3.I.1. Nancy Boudeman - from 5 hours per day to 4 hours per day (Attachment)
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| Subject: |
3.I.2. Nancy Cunningham - from 7 hours per day to 6.5 hours per day (Attachment)
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| Subject: |
3.I.3. Carrie Driver - from 5.5 hours per day to 3 hours per day (Attachment)
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| Subject: |
3.I.4. Angel Hawkins - from 6.25 hours per day to 6 hours per day (Attachment)
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| Subject: |
3.I.5. Kelly Patrick - from 7.25 hours per day to 7 hours per day (Attachment)
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| Subject: |
3.J. Approve the overnight trip to Hoopeston, IL on September 14-15, 2012 for the OHS Soccer team to compete in the Cornjerker Classic Soccer Tournament (Attachment)
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| Subject: |
3.K. Approve the gymnasium use of Olympia North Elementary by Prairieland Sports Association effective October 1, 2012 through March 15, 2013 (Attachment)
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| Subject: |
3.L. Approve the Resolution adopting Olympia C.U.S.D. #16 403(b) Retirement Plan Policy regarding Funding Vehicle(s)/Vendor(s) Selection & Deselection (Attachment)
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| Subject: |
3.M. Approve the Resolution establishing & adopting Olympia C.U.S.D. #16 403(b) Retirement Plan (Attachment)
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| Subject: |
3.N. Approve the Policy regarding Funding Vehicle(s)/Vendor(s) Selection & Deselection (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. A folder will circulate around the Board table.
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| Subject: |
4.B. ISTA Outstanding Teacher of Science Award - Chris Embry-Mohr (Attachment)
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| Subject: |
4.C. FY12 Auditor's Report - Tom Peffer, Gorenz & Associates
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| Subject: |
4.D. General Obligation Bonds Update - David Pistorius, First Midstate Investment Bankers
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| Subject: |
5. Committee Reports
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| Subject: |
5.A. Administrative Finance Sub-Committee Update - Kevin Frazier, Laura Cremeens, Andrew Wise, & Brad Hutchison
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Business & Operations Report - Andrew Wise (Attachment)
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| Subject: |
6.A.1. FY13 Budget Review (Attachment)
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| Subject: |
6.A.2. Financial Information for Bond Issue (Attachment)
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| Subject: |
6.B. Principals' Reports (Attachment)
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| Subject: |
6.C. Superintendent's Report - Brad Hutchison
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| Subject: |
6.C.1. 2012-2013 Start of School Reflection - Back to School Night, Parent Orientation, & Enrollment (Attachment)
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| Subject: |
6.C.2. Freshman Flight School Update
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| Subject: |
6.C.3. Olympia Professional Development Academy Update (Attachment)
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| Subject: |
6.C.4. 2012-2013 OEA Officers & Roundtable Meeting Dates (Attachment)
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| Subject: |
6.C.5. Corn Belt Division Fall Dinner Meeting - October 4, 2013 (Attachment)
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve the following dates in 2012 for special-called Board of Education Executive Session meetings, all to be held at 6:00 p.m. in the Conference Room of the Olympia Administration Office for the purpose of the Superintendent Search process: September 20, October 11, October 16, and October 18.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the FY13 Budget as presented by Business & Operations Manager Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the 2011-2012 Auditor's Report as presented by Tom Peffer of Gorenz & Associates. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to approve
Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier_____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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