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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approval of Agenda
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3.B. Approval of minutes from the December 12, 2011 regular Board of Education Meeting (Attachment)
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3.C. Approval of Minutes from the December 12, 2011 special-called Public Hearing (Attachment)
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3.D. Approval of Bills and Financial Reports (Attachment)
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3.E. Confirm the resignation of Holly McCann - Cook at Olympia West Elementary effective January 18, 2012 (Attachment)
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3.F. Confirm the resignation of Brigette VanHook - OMS Assistant Track Coach effective November 28, 2011 (Attachment)
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3.G. Approve the 2012-2013 Course Description Manual additions/revisions (Attachment)
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3.H. Approve the Financial Audit Contract between Olympia C.U.S.D. No. 16 and Gorenz & Associates, Ltd. in the amount of $13,425.00 for the year ending June 30, 2012 (Attachment)
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3.I. Approve to keep Executive Session minutes closed from July, 2011 through December, 2011 and to destroy any audio recordings of Executive Sessions older than 18 months
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4. Communications
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4.A. A folder will circulate around the Board table.
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5. Committee Reports
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5.A. OAC Update - Carolyn Hansen & Superintendent Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. Insurance Renewal (Attachment) (Motion)
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6.B. Principals' Reports (Attachment)
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6.B.1. December 2011 Gate Receipts (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Certified Seniority Lists (Attachment)
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6.C.2. Board Policy Revisions/Updates - Final Reading (Attachment) (Motion)
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6.C.3. Village of McLean Tax Increment Financing (TIF) Proposal - Update (Attachment)
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6.C.4. Tazwell County School Facility Sales Tax Update
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6.C.5. Hiring Update
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6.C.6. Board Self-Evaluation Update & Meeting Date Approval (Attachment) (Motion)
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6.C.7. Calendar Waiver Recommendation (Attachment) (Motion)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 9, 2012 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Fred Shears_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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| Subject: |
3.A. Approval of Agenda
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| Subject: |
3.B. Approval of minutes from the December 12, 2011 regular Board of Education Meeting (Attachment)
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| Subject: |
3.C. Approval of Minutes from the December 12, 2011 special-called Public Hearing (Attachment)
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| Subject: |
3.D. Approval of Bills and Financial Reports (Attachment)
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| Subject: |
3.E. Confirm the resignation of Holly McCann - Cook at Olympia West Elementary effective January 18, 2012 (Attachment)
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| Subject: |
3.F. Confirm the resignation of Brigette VanHook - OMS Assistant Track Coach effective November 28, 2011 (Attachment)
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| Subject: |
3.G. Approve the 2012-2013 Course Description Manual additions/revisions (Attachment)
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| Subject: |
3.H. Approve the Financial Audit Contract between Olympia C.U.S.D. No. 16 and Gorenz & Associates, Ltd. in the amount of $13,425.00 for the year ending June 30, 2012 (Attachment)
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| Subject: |
3.I. Approve to keep Executive Session minutes closed from July, 2011 through December, 2011 and to destroy any audio recordings of Executive Sessions older than 18 months
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| Subject: |
4. Communications
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| Subject: |
4.A. A folder will circulate around the Board table.
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| Subject: |
5. Committee Reports
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| Subject: |
5.A. OAC Update - Carolyn Hansen & Superintendent Hutchison
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Business & Operations Report - Andrew Wise (Attachment)
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| Subject: |
6.A.1. Insurance Renewal (Attachment) (Motion)
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| Subject: |
6.B. Principals' Reports (Attachment)
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| Subject: |
6.B.1. December 2011 Gate Receipts (Attachment)
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| Subject: |
6.C. Superintendent's Report - Brad Hutchison
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| Subject: |
6.C.1. Certified Seniority Lists (Attachment)
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| Subject: |
6.C.2. Board Policy Revisions/Updates - Final Reading (Attachment) (Motion)
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| Subject: |
6.C.3. Village of McLean Tax Increment Financing (TIF) Proposal - Update (Attachment)
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6.C.4. Tazwell County School Facility Sales Tax Update
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6.C.5. Hiring Update
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6.C.6. Board Self-Evaluation Update & Meeting Date Approval (Attachment) (Motion)
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6.C.7. Calendar Waiver Recommendation (Attachment) (Motion)
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7. Other Business
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8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to approve the updates/revisions for Board Policies 2:250, 3:60, 4:80, 5:90, 5:100, 5:200, 5:240, 6:60, 6:150, 6:300, 6:320, & 7:305 as presented by Superintendent Brad Hutchison.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve _______________ at ________ p.m. as the date/time for an IASB-led Board of Education Self-Evaluation to be held in the Conference Room of the Olympia Administration Office. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the Calendar Waiver effective for school years 2013-2014 through 2017-2018 as presented by Superintendent Brad Hutchison. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the renewal of liability insurance through Unland Insurance by Indiana Insurance for $304,547.00 distributed in the following amounts: $66,185.00 - Property; $606.00 - Crime; $6,561.00 - Inland Marine; $18,567.00 - General Liability; $5,227.00 - School Board Legal; $49,894.00 - Auto; $143,742.00 - Workers Compensation; $13,765.00 - Umbrella. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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