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Meeting Agenda
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1. Call to Order, Roll Call, and Pledge of Allegiance
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2. Recognition of Visitors
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3. Approval of Consent Agenda
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3.A. Approval of Agenda
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3.B. Approval of Minutes, including Executive Session, from the February 14, 2011 regular Board of Education meeting (Attachment)
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3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position on Table)
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3.D. Confirm the following certified resignations:
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3.D.1. Allison Brutlag - PreK Teacher at Olympia North Elementary effective at the end of the 2010-2011 school year (Attachment)
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3.D.2. Traci Manning - Art Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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3.D.3. Suzanne Eppley - Guidance Counselor at Olympia High School effective at the end of the 2010-2011 school year + 10 days (Attachment)
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3.D.4. Shane Hanson - Science Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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3.D.5. Amity Westphalen - Science Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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3.D.6. Katy Freckleton - Special Education Teacher at Olympia South Elementary effective at the end of the 2010-2011 school year (Attachment)
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3.D.7. Joan Harrison - OHS Agriculture Teacher/FFA Advisor effective at the end of the 2010-2011 school year (Attachment)
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3.D.8. Laura O'Donnell - Principal at Olympia South Elementary effective two weeks after the last day of student attendance of the 2010-2011 school year (Attachment)
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3.E. Confirm the following Education Support Personnel resignations:
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3.E.1. Anna Shaw - Special Education Individual Aide effective June 1, 2011 (Attachment)
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3.E.2. Jim Schultz - Custodian effective March 1, 2011 (Attachment)
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3.F. Confirm the resignation of Bryan Finchum as OHS Girls' Head Basketball Coach effective at the end of the 2010-2011 season (Attachment)
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3.G. Confirm the revised retirement of District Nurse Pam Stegeman effective September 30, 2011 (Attachment)
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3.H. Confirm the retirement of OHS Student Superviser Judy Williams effective at the end of the 2010-2011 school year (Attachment)
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3.I. Employ Kevin Eimer as Custodian at Olympia South Elementary effective March 15, 2011 (Attachment)
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3.J. Employ Michael Rathbun as OHS Head Football Coach effective for the 2011-2012 season (Attachment)
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3.K. Approve the following coaching volunteers effective for the 2010-2011 season
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3.K.1. Darrel Dubree and Jeff Gaither - OHS Softball (Attachment)
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3.K.2. David Ross and Todd Wigginton - OHMS Track (Attachment)
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3.K.3. Austin Brand - OHS Girls' Soccer (Attachment)
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3.L. Approve the 2011-2012 School Calendar (Attachment)
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3.M. Approve the OHS Handbook Changes effective for the 2011-2012 school year (Attachment)
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3.N. Approve the OMS Handbook Changes effective for the 2011-2012 school year (Attachment)
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3.O. Approve the Elementary Handbook Changes effective for the 2011-2012 school year (Attachment)
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3.P. Approve the 2011-2012 Instructional Materials & Other Fees Schedule (Attachment)
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3.Q. Approve the Reduction-in-Force Procedures for Education Support Personnel (Attachment)
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3.R. Approve the Contract Agreement between Olympia C.U.S.D. No. 16 and Pepsi Beverage Company effective March 1, 2011 through February 28, 2016 (Attachment)
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3.S. Approve the updated District Risk Management Plan (Attachment)
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3.T. Approve the Resolution Amendment to Olympia's 403b Retirement Plan (Attachment)
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3.U. Approve the updated Transportation Handbook (Attachment)
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3.V. Approve the addition of an all-purpose softball shed and cages at the OHS Ball Fields (Attachment)
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3.W. Approve the use of the OHS Swimming Pool by the American Red Cross for the purpose of a Lifeguard Training course, March 21, 2011-March 25, 2011 (Attachment)
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3.X. Approve the use of the OHS Mat Room by the OHS Student Council for Self-Defense class (Attachment)
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3.Y. Approve the use of a Peoria Charter Bus at no cost to the District to transport OHS Chorus Trip participants to O'Hare Airport for departure to New York (Attachment)
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3.Z. Approve the Senior Class Trip to Six Flags in Missouri on May 19, 2011 (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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5. Committee Reports
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5.A. Corn Belt Division Spring Dinner/Meeting - Board Members, Andrew Wise, & Brad Hutchison
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5.B. March 7, 2011 OAC Meeting Update - Carolyn Hansen & Andrew Wise
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5.C. McLean County Sales Tax Discussion Update - Kevin Frazier & Brad Hutchison
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5.D. Administrative Education/Technology Sub-Committee Meeting Update
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. FY11 Amended Budget Hearing (Motion)
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6.A.2. Summer Projects (Attachment)
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6.A.3. ESP Procedures
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6.B. Principals' Reports (Attachment)
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6.B.1. February Gate Receipts (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Presentation of 2011-2012 Olympia South Elementary Principal and OHS Dean of Students/Assistant Principal (Attachment) (Motion)
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6.C.2. Strategic Plan/Dashboard (Attachment)
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6.C.3. Parent Survey Results (Attachment)
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6.C.4. District Website Use Update
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6.C.5. Re-employment of Administrators (Executive Session Attachment) (Motion)
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6.C.6. Re-employment of Directors (Executive Session Attachment) (Motion)
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6.C.7. Re-employment of Non-Tenured Certified Teachers (Executive Session Attachment) (Motion)
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6.C.8. Reduction in Force of Non-Tenured Certified Teachers (Executive Session Attachment) (Motion)
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6.C.9. Honorary Dismissal of Non-Teaching Coaches/Sponsors (Executive Session Attachment) (Motion)
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6.C.10. Superintendent Evaluation Process (Executive Session)
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7. Other Business
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8. Action Items
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9. Opportunity for Public Input
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10. Executive Session
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11. Actions As A Result Of Executive Session
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | March 14, 2011 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING | |
| Subject: |
1. Call to Order, Roll Call, and Pledge of Allegiance
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Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Laura Cremeens with the following board members and administrators present: Laura Cremeens _____; Steve Matter _____; Trena Glenn _____; Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Fred Shears_____; OSE Principal Laura O’Donnell_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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| Subject: |
2. Recognition of Visitors
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| Subject: |
3. Approval of Consent Agenda
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Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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| Subject: |
3.A. Approval of Agenda
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| Subject: |
3.B. Approval of Minutes, including Executive Session, from the February 14, 2011 regular Board of Education meeting (Attachment)
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| Subject: |
3.C. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position on Table)
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| Subject: |
3.D. Confirm the following certified resignations:
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| Subject: |
3.D.1. Allison Brutlag - PreK Teacher at Olympia North Elementary effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.2. Traci Manning - Art Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.3. Suzanne Eppley - Guidance Counselor at Olympia High School effective at the end of the 2010-2011 school year + 10 days (Attachment)
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| Subject: |
3.D.4. Shane Hanson - Science Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.5. Amity Westphalen - Science Teacher at Olympia High School effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.6. Katy Freckleton - Special Education Teacher at Olympia South Elementary effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.7. Joan Harrison - OHS Agriculture Teacher/FFA Advisor effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.D.8. Laura O'Donnell - Principal at Olympia South Elementary effective two weeks after the last day of student attendance of the 2010-2011 school year (Attachment)
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| Subject: |
3.E. Confirm the following Education Support Personnel resignations:
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| Subject: |
3.E.1. Anna Shaw - Special Education Individual Aide effective June 1, 2011 (Attachment)
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| Subject: |
3.E.2. Jim Schultz - Custodian effective March 1, 2011 (Attachment)
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| Subject: |
3.F. Confirm the resignation of Bryan Finchum as OHS Girls' Head Basketball Coach effective at the end of the 2010-2011 season (Attachment)
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| Subject: |
3.G. Confirm the revised retirement of District Nurse Pam Stegeman effective September 30, 2011 (Attachment)
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| Subject: |
3.H. Confirm the retirement of OHS Student Superviser Judy Williams effective at the end of the 2010-2011 school year (Attachment)
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| Subject: |
3.I. Employ Kevin Eimer as Custodian at Olympia South Elementary effective March 15, 2011 (Attachment)
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| Subject: |
3.J. Employ Michael Rathbun as OHS Head Football Coach effective for the 2011-2012 season (Attachment)
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| Subject: |
3.K. Approve the following coaching volunteers effective for the 2010-2011 season
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| Subject: |
3.K.1. Darrel Dubree and Jeff Gaither - OHS Softball (Attachment)
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| Subject: |
3.K.2. David Ross and Todd Wigginton - OHMS Track (Attachment)
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| Subject: |
3.K.3. Austin Brand - OHS Girls' Soccer (Attachment)
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| Subject: |
3.L. Approve the 2011-2012 School Calendar (Attachment)
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| Subject: |
3.M. Approve the OHS Handbook Changes effective for the 2011-2012 school year (Attachment)
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| Subject: |
3.N. Approve the OMS Handbook Changes effective for the 2011-2012 school year (Attachment)
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| Subject: |
3.O. Approve the Elementary Handbook Changes effective for the 2011-2012 school year (Attachment)
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| Subject: |
3.P. Approve the 2011-2012 Instructional Materials & Other Fees Schedule (Attachment)
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| Subject: |
3.Q. Approve the Reduction-in-Force Procedures for Education Support Personnel (Attachment)
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| Subject: |
3.R. Approve the Contract Agreement between Olympia C.U.S.D. No. 16 and Pepsi Beverage Company effective March 1, 2011 through February 28, 2016 (Attachment)
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| Subject: |
3.S. Approve the updated District Risk Management Plan (Attachment)
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| Subject: |
3.T. Approve the Resolution Amendment to Olympia's 403b Retirement Plan (Attachment)
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| Subject: |
3.U. Approve the updated Transportation Handbook (Attachment)
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|
| Subject: |
3.V. Approve the addition of an all-purpose softball shed and cages at the OHS Ball Fields (Attachment)
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|
| Subject: |
3.W. Approve the use of the OHS Swimming Pool by the American Red Cross for the purpose of a Lifeguard Training course, March 21, 2011-March 25, 2011 (Attachment)
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| Subject: |
3.X. Approve the use of the OHS Mat Room by the OHS Student Council for Self-Defense class (Attachment)
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| Subject: |
3.Y. Approve the use of a Peoria Charter Bus at no cost to the District to transport OHS Chorus Trip participants to O'Hare Airport for departure to New York (Attachment)
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| Subject: |
3.Z. Approve the Senior Class Trip to Six Flags in Missouri on May 19, 2011 (Attachment)
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| Subject: |
4. Communications
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| Subject: |
4.A. A folder will circulate around the Board table.
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| Subject: |
5. Committee Reports
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|
| Subject: |
5.A. Corn Belt Division Spring Dinner/Meeting - Board Members, Andrew Wise, & Brad Hutchison
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| Subject: |
5.B. March 7, 2011 OAC Meeting Update - Carolyn Hansen & Andrew Wise
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| Subject: |
5.C. McLean County Sales Tax Discussion Update - Kevin Frazier & Brad Hutchison
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| Subject: |
5.D. Administrative Education/Technology Sub-Committee Meeting Update
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| Subject: |
6. Administrative Reports
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| Subject: |
6.A. Business & Operations Report - Andrew Wise (Attachment)
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| Subject: |
6.A.1. FY11 Amended Budget Hearing (Motion)
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| Subject: |
6.A.2. Summer Projects (Attachment)
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| Subject: |
6.A.3. ESP Procedures
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| Subject: |
6.B. Principals' Reports (Attachment)
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| Subject: |
6.B.1. February Gate Receipts (Attachment)
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| Subject: |
6.C. Superintendent's Report - Brad Hutchison
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| Subject: |
6.C.1. Presentation of 2011-2012 Olympia South Elementary Principal and OHS Dean of Students/Assistant Principal (Attachment) (Motion)
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| Subject: |
6.C.2. Strategic Plan/Dashboard (Attachment)
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| Subject: |
6.C.3. Parent Survey Results (Attachment)
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| Subject: |
6.C.4. District Website Use Update
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| Subject: |
6.C.5. Re-employment of Administrators (Executive Session Attachment) (Motion)
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| Subject: |
6.C.6. Re-employment of Directors (Executive Session Attachment) (Motion)
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| Subject: |
6.C.7. Re-employment of Non-Tenured Certified Teachers (Executive Session Attachment) (Motion)
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| Subject: |
6.C.8. Reduction in Force of Non-Tenured Certified Teachers (Executive Session Attachment) (Motion)
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| Subject: |
6.C.9. Honorary Dismissal of Non-Teaching Coaches/Sponsors (Executive Session Attachment) (Motion)
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| Subject: |
6.C.10. Superintendent Evaluation Process (Executive Session)
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| Subject: |
7. Other Business
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| Subject: |
8. Action Items
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Description:
A motion was made by _______________, seconded by _______________, to set the date & time for the FY11 Amended Budget Hearing as Monday, June 13, 2011 at 6:45 p.m.
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the transfer of $250,000 from Bond and Interest to the Operations and Maintenance Fund as recommended by Business & Operations Manager Andrew Wise. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the employment of Stacey Rogers as Principal of Olympia South Elementary effective August 1, 2011. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the employment of Matt Hurley as OHS Dean of Students/Assistant Principal effective August 1, 2011. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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| Subject: |
9. Opportunity for Public Input
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Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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| Subject: |
10. Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss re-employment, performance, reduction in force, and honorary dismissal of personnel.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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| Subject: |
11. Actions As A Result Of Executive Session
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Description:
A motion was made by _______________, seconded by _______________, to approve the re-employment of the following Administrators effective for the 2011-2012 school year: Brad Hutchison, Andrew Wise, Lance Thurman, Andy Walsh, Fred Shears, and Nicole Rummel.
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the re-employment of the following Directors effective for the 2011-2012 school year: Trent Keller, Mary Idleman, and Scott Powers. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the re-employment of the following Non-Tenured Certified Teachers effective for the 2011-2012 school year: 2nd Year - Sarah Berry, Janice Braskich, Kyle Brubaker, Katie Furlow, Karin Kearney, Jill Uhlman, and Brigette Van Hook 3rd Year - Sarah Alberts, Angela Groezinger, Jackie Holmes, Sara Hughes, Jillian Johnson, Abigail Lies, Jennifer Love, Micah Moore, Emily Newman, Tara Snowden, and Tasha Troha 4th Year - Megan Barker, Peggy Braffet, Anita Ross, Jason Smith, and Brandi Walsh Part-Time - Jane Butts, Walt Dare, Bill Gaddis, and Allison Gray. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the Reduction in Force of the following Non-Tenured Certified Teachers effective at the end of the 2010-2011 school year: Sarah Belton, Bridget Joos, and Ashleigh Yarcho. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the Honorary Dismissal of the following Non-Teaching Coaches/Sponsors effective at the end of the 2010-2011 season: Sean Brand, Ashley Builta, Jenna Burns, Scott Cheeseman, Josh Collins, Markie Crismon, Fred Finchum, Ben Fisher, Scott Gentes, Danielle Hoff, Trevor Kaufman, Justin Lacefield, Danny Logsdon, Terry Melick, Casey Miller, Cynthia Scott, Tom Seibert, Darrel Shields, Doug Smith, Ron Smith, Scott Thornton, Justin Wahls, Carrie Williams, and Doug Yoder Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to ________________________________________________________________________________ Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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| Subject: |
12. Adjournment
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Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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