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Meeting Agenda
1. Call to Order at 7:30 P.M.
2. Roll Call
3. Listening Session
4. Recommendation to add items to the agenda from Board members or School Administrators
5. Approval of Agenda
5.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the ______ Regular Board Meeting as presented/amended.
6. Minutes
6.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of _________.
7. Business Services
7.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #40596  through #40687 for a total of $162,099.98_ and Purchasing Card electronic payments dated 09/06/2023 and Electronic Funds Transfers as submitted.
7.2. Treasurer's Report
7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
8. Significant School Events and Communication:
8.1. Robotics Team Demonstration
8.2. Polaris Award to Dr. Guggisberg
9. Old Business
10. New Business:
10.1. Leave of Absence
10.2. Approve Food Service Position Hire
10.3. Approve Paraprofessional Resignation
10.4. Approve acceptance of We Work for Health Stem Grant
10.5. Assurance of Compliance Reporting
10.6. Proposed approval of 2023-2024 e-Learning Plan 
11. Reports:
11.1. Superintendent
11.1.a. MASA Conference
11.1.b. Manufacturing Month
11.1.c. Transportation Procedures Update
11.1.d. Revised audit schedule
11.2. Principal
11.2.a. Fall Musical
11.2.b. Fall Sports
11.2.c. Veteran's Day Program
11.2.d. Fall Parent Conferences
12. Adjournment
13. Communications
Agenda Item Details Reload Your Meeting
Meeting: October 16, 2023 at 7:30 PM - Regular Meeting
Subject:
1. Call to Order at 7:30 P.M.
Subject:
2. Roll Call
Subject:
3. Listening Session
Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
Subject:
4. Recommendation to add items to the agenda from Board members or School Administrators
Subject:
5. Approval of Agenda
Subject:
5.1. A motion was made by  ____________________, seconded by ____________________ to approve the agenda of the ______ Regular Board Meeting as presented/amended.
Subject:
6. Minutes
Subject:
6.1. A motion was made by  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of _________.
Attachments:
Subject:
7. Business Services
Subject:
7.1. A motion was made by  ____________________, seconded by ____________________ to approve the payment of bills check #40596  through #40687 for a total of $162,099.98_ and Purchasing Card electronic payments dated 09/06/2023 and Electronic Funds Transfers as submitted.
Attachments:
Subject:
7.2. Treasurer's Report
Description:
  Budget consists of 6 fund balances:

o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached 
Attachments:
Subject:
7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
Attachments:
Subject:
8. Significant School Events and Communication:
Subject:
8.1. Robotics Team Demonstration
Description:
Mrs. Anderson and the Gator Robotics team hosted representatives from We Work for Health and regional dignitaries for a Robotics demonstration on Oct. 3.
 
Subject:
8.2. Polaris Award to Dr. Guggisberg
Description:
Congratulations to Dr. Larry Guggisberg who recently was awarded the Polaris Award at the MASA conference (Minnesota Association of School Administrators) in Duluth. 

https://www.mnasa.org/guggisberg-polaris-2023.html
Subject:
9. Old Business
Subject:
10. New Business:
Subject:
10.1. Leave of Absence
Description:
Kaitlynn Creviston has requested leave under FMLA for 12 weeks with the approximate start date of 12/01/2023.
Subject:
10.2. Approve Food Service Position Hire
Description:
Recommend approval of hiring Diana Emery for the Assistant Food Service position.

A motion was made by ________________________, seconded by _________________ to approve hiring Diana Emery as Assistant Food Service position.
Subject:
10.3. Approve Paraprofessional Resignation
Description:
Hanna Black submitted a letter of resignation effective December 11, 2023.

Suggested Board Action:   Motion by Board Member ____________________ and seconded by ________________________ to accept the resignation of Hanna Black as per submitted letter.
Subject:
10.4. Approve acceptance of We Work for Health Stem Grant
Description:
Approve acceptance of $2000 grant awarded to Robotics program from We Work for Health.

A motion was made by ___________________, seconded by ________________to approve acceptance of the Work for Health robotics grant.

 
Subject:
10.5. Assurance of Compliance Reporting
Description:
All school districts must complete an Assurance of Compliance with state and federal law and verify Mandated Reporting training by November 15 each year.  GMR submitted its Assurance of Compliance online the week of October 2, 2023.

By completing all sections of the Assurance of Compliance and Mandated Reporting, school districts provide written assurance that they do not discriminate in their use of funds provided through the Minnesota Department of Education and that they have informed all mandated reporters of their reporting duties.  Mandated reporting training to GMR staff (23 licensed staff and 25 unlicensed staff) was assigned to be completed during the back to school workshop week via Safe Schools online training module.

This assurance is given by each district in consideration of and for the purpose of obtaining any and all federal grants, loans, contracts, property, discounts, or other federal and state financial assistance extended to the district by the U.S. Department of Education and the Minnesota Department of Education (MDE).

MDE no longer requires a paper copy of the Assurance of Compliance certificate. However, it is important to note that by submitting the Assurance of Compliance online, that you are verifying that the Superintendent is electronically signing this assurance on behalf of the school board. Though the paper copy is no longer required, the approval of the board is per Minnesota Rule 3535.9910.

Motion by Board member __________________ and seconded by _____________ to approve the Greenbush Middle River School District's 2023 - 2024 Assurance of Compliance with state and federal law and verification of Mandated Reporting.
Subject:
10.6. Proposed approval of 2023-2024 e-Learning Plan 
Description:
Description:  Proposed adoption of updated e-Learning Plan for implementation effective for the 2023-2024 school year. 

A motion was made by ________________, seconded by ________________ to approve the updated e-Learning Plan for the 2023-2024 school year.
Attachments:
Subject:
11. Reports:
Subject:
11.1. Superintendent
Subject:
11.1.a. MASA Conference
Description:
Attended MASA conference and Great Start training in Duluth Oct. 8-10.  
Subject:
11.1.b. Manufacturing Month
Description:
I attended the breakfast and recognition in Roseau on Oct. 12, sponsored by  The NW MN Manufacturer’s Association.  Our student, Vincent Stenberg  was awarded recognition for his selected essay.
Subject:
11.1.c. Transportation Procedures Update
Subject:
11.1.d. Revised audit schedule
Description:
Brady Martz has adjusted our audit dates to Oct. 23-27.
Subject:
11.2. Principal
Subject:
11.2.a. Fall Musical
Description:
The Sound of Music will be presented to the public Nov. 18 (7:00p.m) and Nov. 19 (Matinee time to be announced) and a student showing will be on Nov. 17.  Note the dates have been adjusted.
Subject:
11.2.b. Fall Sports
Description:
Last regular season volleyball game Oct. 16  and last regular football game Oct. 17.
Subject:
11.2.c. Veteran's Day Program
Description:
Nov. 10, 2023 at 2:00 p.m.  Mary Anderson is coordinating this event.
Subject:
11.2.d. Fall Parent Conferences
Description:
Fall parent conferences were held on Oct. 9.  Elementary attendance was higher than secondary, which is our historical trend.
Subject:
12. Adjournment
Description:

Motion by__________________        Second by ____________________ to ADJOURN
Subject:
13. Communications
Description:
                
  • Regular November School Board Meeting - November 20, 2023 @ 7:30 p.m. in Greenbush Middle River School Library

  • GMRTC Joint Powers Board Meeting Wednesday, November 15, 2023 at 5:30 p.m at Tri-County School Library in Karlstad, Minnesota

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