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Meeting Agenda
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1. Call to Order at 7:30 P.M.
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2. Roll Call
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3. Listening Session
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4. Recommendation to add items to the agenda from Board members or School Administrators
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5. Approval of Agenda
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5.1. A motion was made by ____________________, seconded by ____________________ to approve the agenda of the May 15, 2023 Regular Board Meeting as presented/amended.
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6. Minutes
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6.1. A motion was made by ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of April 17, 2023.
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6.2. A motion was made by ____________________, seconded by ____________________ to approve the minutes of the Special Board meeting of May 4, 2023.
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7. Business Services
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7.1. A motion was made by ____________________, seconded by ____________________ to approve the payment of bills check #40232 through #40306 for a total of $99,023.14 and Purchasing Card electronic payments dated May 5, 2023 and Electronic Funds Transfers as submitted.
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7.2. Treasurer's Report
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7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
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8. Significant School Events and Communication:
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8.1. GMR Art Teacher selected as "Artist of the Year"
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8.2. Awards from NW Regional Arts Center Spring Art Show
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8.3. Teacher Appreciation Week
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8.4. 1st Robotics State Competition
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8.5. Assistant Commissioner of Education site visit to the GMR School
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8.6. Donations to the School
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9. Old Business
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9.1. Staffing: 2023-2024 School Year
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9.2. Selection of Financial Auditor
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10. New Business:
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10.1. Accept resignation of Elementary School Teacher
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10.2. Approve Employment of Art Teacher
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10.3. Select alternate date for June Regular Meeting due to new State Juneteenth Holiday
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10.4. Student Handbook Changes for 2023-2024
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10.5.
Resolution to Renew Membership in MN State High School League |
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11. Reports:
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11.1. School Board
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11.1.a. Developing Mutual Expectations Training facilitated by representatives of the MN School Boards Association
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11.2. Superintendent
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11.2.a. GMR School hosting training conducted by the U.S. Customs and Border Protection Agency
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11.2.b. Report on MN Legislative and its impact on PreK-12 Public Education
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11.3. Principal / Activities Director
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11.3.a. Summer Reading Program via Scholastic Book Fair
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11.3.b. Hunter Pinke Student Assembly
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11.3.c. Summer Programming in the GMR School
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12. Adjournment
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13. Communications
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 15, 2023 at 7:30 PM - May 15, 2023 Regular School Board Meeting | |
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1. Call to Order at 7:30 P.M.
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2. Roll Call
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3. Listening Session
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Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.
Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions. Members of the public may wish to email Board [listening session] communication(s) to <info@greenbush.k12.mn.us> |
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4. Recommendation to add items to the agenda from Board members or School Administrators
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5. Approval of Agenda
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5.1. A motion was made by ____________________, seconded by ____________________ to approve the agenda of the May 15, 2023 Regular Board Meeting as presented/amended.
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6. Minutes
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6.1. A motion was made by ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of April 17, 2023.
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Attachments:
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6.2. A motion was made by ____________________, seconded by ____________________ to approve the minutes of the Special Board meeting of May 4, 2023.
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Attachments:
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7. Business Services
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7.1. A motion was made by ____________________, seconded by ____________________ to approve the payment of bills check #40232 through #40306 for a total of $99,023.14 and Purchasing Card electronic payments dated May 5, 2023 and Electronic Funds Transfers as submitted.
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Attachments:
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7.2. Treasurer's Report
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7.3. Greenbush Middle River School District Budget to Actual Expenditure Report
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Description:
01 General Fund
- 02 Food Service - 04 Community Services - 07 Debt Redemption - 08 Scholarships - 09 Student Activities •- see attached Attachments: (1) |
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Attachments:
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8. Significant School Events and Communication:
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8.1. GMR Art Teacher selected as "Artist of the Year"
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Description:
Mrs. Deb Aune was selected as the NW MN Regional Arts Council as Artist of the Year.
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8.2. Awards from NW Regional Arts Center Spring Art Show
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Description:
NW Regional Arts Center Spring Art Show Awards went to:
GMR Students
2nd Place $150 Andrew Glad of Greenbush textile Vincent
Merit $50 Quinn Pittman of Greenbush drawing Moe
Merit $50 Rhiana Utter of Greenbush print Elsa (cat)
Merit $50 Paris Sondreal of Middle River sculpture Vase Tumbler
Teacher: Merit $100 Debbie Aune of Gatzke watercolor painting Long Shadows |
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8.3. Teacher Appreciation Week
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Description:
May 8-12 was Teacher Appreciation Week.
Thank you to various "ladies in the community" for providing a wonderful full breakfast to staff on May 11. |
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8.4. 1st Robotics State Competition
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Description:
The GMR 1st Robotics Team placed 3rd in State during State competition held May 5-6 at the University of MN - Minneapolis.
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8.5. Assistant Commissioner of Education site visit to the GMR School
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Description:
The Assistant Commissioner of Education, Ms. Stephanie Graff will be touring NW MN Schools including the GMR School on Wednesday, May 17, from 8:15 - 9:15 am.
Tentative Agenda: I. EMT Training in Mrs. Burkel's Room II. Student Panel in Mrs. Lieberg's Room [ to demonstrate successful student programs and activities, including but not limited to: EMT training, (a community need) EXPLORE training, (a community need) FCCLA State and National Competition, 1st Robotics Regional, World, and State Competition, State (2nd Place) Knowledge Bowl, Student Mental Health emphasis (MAX Foundation), State GIRLS Wrestling Champion, State GBB, State GVB, as well as success in Music, Drama and Math League, and perhaps a brief session on the big picture challenges facing small or rural schools. III. Senior Video IV: Walk and Talk through the Elementary School V. Conclusion |
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8.6. Donations to the School
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Description:
- 500.00 donation to First Robotics from LifeCare
- $1,000.00 donation to First Robotics from Intercept Industries LTD - $2,500 donation to First Robotics from Aryls Graff Trust Fund - $2,500 donation to FCCLA from Arlys Graff Trust Fund - $1,900 donation to Student Council Signage from Arlys Graff Trust Fund (see attached) Motion by Board member ____________________ and seconded b y ________________ to approve May 2023 donations to the school. |
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Attachments:
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9. Old Business
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9.1. Staffing: 2023-2024 School Year
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Description:
see attached
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Attachments:
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9.2. Selection of Financial Auditor
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Description:
All school districts must have a audit of its financial affairs each school year. The Financial Auditor must meet Audit criteria as established by the MN Legislature and be approved by the MN Dept. of Education.
As per regular March School Board meeting, the District's financial auditor, EideBailly sent a letter indicating discontinuance of Financial Auditor services due to [short] staffing issues. EideBailly recommended Brady Martz Financial Auditors to fulfill Financial Auditing requirements. Board Discussion: Suggest Board Action: Motion by _____________________ and seconded by ___________________ to accept/not accept Brady Martz as Financial Auditors effective with the 2022-2023 school [fiscal] year. |
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10. New Business:
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10.1. Accept resignation of Elementary School Teacher
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Description:
Mrs. Pam Schenkey submitted a teacher of resignation (retirement) effective with the conclusion of the 2022-2023 school year.
Suggested Board Action: Motion by Board Member ____________________ and seconded by ________________________ to accept the resignation of Mrs. Pam Schenkey as per submitted letter. |
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10.2. Approve Employment of Art Teacher
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Description:
Suggest Board Action: Motion by __________________ and seconded by ________________ to approve employment of Ms. Katerina Schafer as a Tier I Art Teacher.
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Attachments:
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10.3. Select alternate date for June Regular Meeting due to new State Juneteenth Holiday
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Description:
June 19, known as Juneteenth, will be officially commemorated in Minnesota after Gov. Tim Walz on February 3 signed into law a measure making it a State holiday. Juneteenth commemorates the day slavery was outlawed in Texas on June 19, 1865. It has been celebrated by Black Americans for decades because it marks the day that the final enslaved African Americans learned they were free. Lawmakers who carried the legislation at the Minnesota Capitol said honoring the date as a state holiday would help Minnesotans remember the country’s history and move toward equality. Minnesota is the 26th state to have Juneteenth as a State Holiday. |
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10.4. Student Handbook Changes for 2023-2024
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Description:
Student Handbook changes are proposed for the 2023-2024 school year.
The results of the current Legislative session MAY have an impact on changes to the Student Handbook. |
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10.5.
Resolution to Renew Membership in MN State High School League |
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Description:
Minnesota Statute requires individual school boards each year to
authorize membership in the MNSHSL. The Resolution for Membership affirms; (1) that the Board of Education for each school delegates the control, supervision and regulation of League-sponsored athletic and fine arts activities to the MNSHSL; (2) that the School Board adopts the Constitution, Bylaws, and Rules and Regulations of the League; and, (3) that the administration for and activities are assigned to the official school representative. Suggested Board Action: Resolution brought forward by by Board Member ________________ and seconded by ___________________ to renew the Greenbush Middle River School District's membership in the MN State High School League for the 2023-2024 School Year. Roll call vote: |
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11. Reports:
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11.1. School Board
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11.1.a. Developing Mutual Expectations Training facilitated by representatives of the MN School Boards Association
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Description:
as per April 17, 2023 School Board meeting:
The Greenbush Middle River School Board along with the Tri-County School Board will be sharing a School Superintendent effective July 1, 2023. The two Boards formalized this sharing arrangement with the creation of a Joint Powers Board. Additionally, both the Greenbush Middle River School District along with the Tri-County School District are seeking a K-12 Principal for their school. To assist with a successful transition to new school administration, both the Greenbush Middle River School Board and the Tri-County School Board will separately participate in a School Board training session facilitated by the MN School Boards Association. Greenbush School Board will participate in this training on April 19 in Greenbush. The Tri-County School Board will participate in this training on May 18th in Karlstad. Developing Mutual Expectations Conducted in a retreat setting, this activity allows board members and administrators to develop ground rules or clear the air concerning the unwritten norms, behavior, responsibilities, etc., they have concerning how they work together as a team. This is an excellent activity for boards who are just beginning to work together, is in a pairing arrangement, or for boards who are undergoing some stress in their relationships. This is essentially a process led by a facilitator rather than a content presentation. After establishing some minimal ground rules, members brainstorm all their ideas/expectations in a round-robin fashion. The facilitator then leads a discussion of each item. The expectations to be explored can include any or all of the following:
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11.2. Superintendent
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11.2.a. GMR School hosting training conducted by the U.S. Customs and Border Protection Agency
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Description:
The GMR School will host an active shooter training conducted by the U.S. Customs and Border Protection Agency. The training will be at the Greenbush School on June 14th.
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11.2.b. Report on MN Legislative and its impact on PreK-12 Public Education
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Description:
May 22 is the last day of the 2023 Legislative Session. Up-date(s) provided by MN Rural Education Association, MN School Boards Association and MN Legislature.
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Attachments:
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11.3. Principal / Activities Director
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11.3.a. Summer Reading Program via Scholastic Book Fair
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Description:
see attached Summer Reading program funded by COVID-19 funds
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Attachments:
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11.3.b. Hunter Pinke Student Assembly
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Description:
Hunter Pinke will be at the GMR School May 18 giving two (2) presentations:
Sponsored by: Max Foundation, LifeCare, and Roseau County Team Epic and GMR School District Federal Covid-19 funds. Representatives of the MAX FOUNDATION will be present at the student assemblies. |
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Attachments:
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11.3.c. Summer Programming in the GMR School
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12. Adjournment
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Description:
Motion by__________________ Second by ____________________ to ADJOURN |
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13. Communications
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Description:
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