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Meeting Agenda
1. Call to Order at __:___ P.M.
2. Roll Call
2.1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
2.2. Administration: Tom Jerome, Sharon Schultz
3. Approval of Agenda
3.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the June 20th, 2016 Regular Board Meeting as presented/amended.
4. Minutes
4.1. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of May 16th, 2016.
4.2. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding special meeting of May 13th, 2016.
5. Business Services
5.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check #32317 through check #32445 for a total of $204,110.05 and Purchasing Card electronic payments dated May 4th, 2016 and Electronic Funds Transfers as submitted.
5.2. Treasurer's Report
6. Reports
6.1. Listening Session
7. Communications
7.1. Superintendent
7.1.a. Greenbush Middle River School District Enrollment
7.1.b. Buildings and Grounds
7.1.c. Greenbush Middle River School District Budget to Actual expenditure report
7.1.d. 2015 - 2016 Greenbush Middle River School District Enrollment
7.1.e. Projected 2016 - 2017 Greenbush Middle River Enrollment
7.1.f. Greenbush Middle River School District Staffing
7.1.g. Greenbush Middle River FIRST Robotics  State Champions
7.1.h. BGMR Softball 
7.1.i. BGMR Baseball
7.1.j. Principal/Dean of Student Position
7.1.k. 2016-2017 Projected Budget
7.1.l. Greenbush Middle River School District Insurance
7.1.m. Greenbush Middle River School District Annual Audit
7.1.n. Greenbush Middle River School District Call for Bread and Milk Bid
7.1.o. Minnesota Rural Education Association
7.1.p. Special Board Meeting
8. Principal Report
8.1. Principal Schultz
9. Proposed Resolutions June 20, 2016
9.1. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approves the hiring of Trish Waage as a Special Education teacher.
9.2. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 accept the resignation of Angela Westman, evening custodian.
9.3. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 to renew annual membership with the Minnesota Rural Education Association.
9.4. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 call for bids for milk and bread  to be purchased during the 2016 - 2017 academic year.
9.5. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve Eide Bailly to conduct annual district audit.
9.6. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 conduct a Special Board Meeting on the following Date __________ and Time __________ in Greenbush.
9.7. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
10. Adjournment
11. Communications
Agenda Item Details Reload Your Meeting
Meeting: June 20, 2016 at 7:30 PM - Regular Meeting
Subject:
1. Call to Order at __:___ P.M.
Subject:
2. Roll Call
Subject:
2.1. Roll Call: Carrie Jo Howard, Shane Kilen, Joseph Melby, Jeff Nelson, Paul Robinson, Kurt Stenberg, Laurie Stromsodt
Subject:
2.2. Administration: Tom Jerome, Sharon Schultz
Subject:
3. Approval of Agenda
Subject:
3.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approve the agenda of the June 20th, 2016 Regular Board Meeting as presented/amended.
Subject:
4. Minutes
Subject:
4.1. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding regular meeting of May 16th, 2016.
Attachments:
Subject:
4.2. A motion was made by  ____________________, seconded by ____________________ and UC that, BE IT RESOLVED that the Board of Education approve the minutes of the preceding special meeting of May 13th, 2016.
Attachments:
Subject:
5. Business Services
Subject:
5.1. A motion was made by  ____________________, seconded by ____________________ and UC  that, BE IT RESOLVED that the Board of Education approves the payment of bills check #32317 through check #32445 for a total of $204,110.05 and Purchasing Card electronic payments dated May 4th, 2016 and Electronic Funds Transfers as submitted.
Attachments:
Subject:
5.2. Treasurer's Report
Attachments:
Subject:
6. Reports
Subject:
6.1. Listening Session
Subject:
7. Communications
Subject:
7.1. Superintendent
Subject:
7.1.a. Greenbush Middle River School District Enrollment
Description:
• As of May 9th, 2016: Greenbush Middle River School District enrollment is: 408        
• Greenbush School: Grades K-5/9-12 = 244
• Middle River School: Grades K-3/5-8 = 164
• Enrollment in May of 2015 academic year was 419
• *See attached
Subject:
7.1.b. Buildings and Grounds
Description:
  • Bid has been obtained for gym floor repairs at the Greenbush School site.
  • *See attached
Attachments:
Subject:
7.1.c. Greenbush Middle River School District Budget to Actual expenditure report
Description:
• As requested by board member, document will be provided on monthly basis.
• Budget consists of 5 fund balances:
o  01 General Fund
o  02 Food Service
o  04 Community Services
o  07 Debt Redemption
o  08 Scholarships
o  09 Student Activities
• *see attached
Attachments:
Subject:
7.1.d. 2015 - 2016 Greenbush Middle River School District Enrollment
Description:
  • Enrollment at the conclusion of the 2015 - 2016 academic year was 408
  • *see attached
Attachments:
Subject:
7.1.e. Projected 2016 - 2017 Greenbush Middle River Enrollment
Description:
  • The Greenbush Middle River School District graduated 37 students in May of 2016.
  • Anticipated Kindergarten enrollment in August of 2016 is approximately 21 students.
  • Based on outgoing Seniors and incoming Kindergarten students only....the Greenbush Middle River School Districts is projected to decline in enrollment by 16 students.
  • 2016 - 2017 anticipated enrollment is 392 K-12 Students
Attachments:
Subject:
7.1.f. Greenbush Middle River School District Staffing
Description:
  • Administration is recommending Trish Waage as Special Education Teacher
  • Mrs. Schultz and Mr. Sparby interviewed Mrs. Waage 
  • Mrs. Waage previously taught in the MCC School District
Subject:
7.1.g. Greenbush Middle River FIRST Robotics  State Champions
Description:
  • FIRST Robotics participated in a Minnesota State High School League sponsored State Championship competition May 21st in Minneapolis.
  • The Greenbush Middle River FIRST Robotics team was claimed the State Championship while competing against the 30 highest ranking Minnesota Robotics programs based on previous regional competitions.
  • The GMR Robotics team members included Irondale-New Brighton and New London Spicer.
Subject:
7.1.h. BGMR Softball 
Description:
  • Won Section 8A Championship
  • Advanced to the Minnesota State High School League Softball Tournament
  • After winning Quarterfinal and Semi Final game the Gators eventually were defeated the State Championship game.
  • BGMR Gator Softball team finished Second in Minnesota State High School League Class A Softball
  • Gator Softball team is coached by Kent Christian and assisted by Dave Blazek and Meghan Kvien
Subject:
7.1.i. BGMR Baseball
Description:
  • The BGMR Gator Baseball team won the Section 8A Championship
  • Advanced to the Minnesota State High School League Class A Baseball Tournament
  • The Gators were defeated in the quarterfinal game 3-2 by the number one ranked team in State of Minnesota.
  • In the consolation semifinal, the Gators were defeated 4-0 by Legacy Christian Academy.
  • BGMR Gator Baseball team is coached by Nathan Voll and assisted by Todd Bergeron at the Varsity level as well as Jim Mack.
Subject:
7.1.j. Principal/Dean of Student Position
Description:
  • The Greenbush Middle River School District advertised for a Principal and Dean of Students
  • The District received applications for both positions
  • Interviews have been scheduled for Tuesday as well as Wednesday
Subject:
7.1.k. 2016-2017 Projected Budget
Description:
  • Expenditures and Revenues have been reviewed and projected
  • Continued analysis is required prior to finalizing projected budget for board approval
  • Budget will be presented for board approval prior to end of June
Subject:
7.1.l. Greenbush Middle River School District Insurance
Description:
  • Currently in the process of reviewing insurance policies (property/automobile) as it relates to coverage, premiums, values, etc....
  • Options will be reviewed, presented and insurance finalized prior to end of month of June
Subject:
7.1.m. Greenbush Middle River School District Annual Audit
Description:
  • Eide Bailly is scheduled to conduct annually district audit during the month of August for Fiscal Year 2016
  • Eide Bailly has conducted district audits for the past 3 years.
Attachments:
Subject:
7.1.n. Greenbush Middle River School District Call for Bread and Milk Bid
Description:
  • Annually the Greenbush Middle River School District for Bread and Milk
  • Bids will be reviewed and approved during the July Board Meeting.
Subject:
7.1.o. Minnesota Rural Education Association
Description:
  • Greenbush Middle River School District is currently a member of the Minnesota Rural Education Association
  • MREA advocates exclusively for Greater Minnesota School Districts
  • MREA provides guidance and information relating to best practice within education, professional development opportunities as well as legislative policy.
  • MREA provides a voice at the Minnesota Legislature advocating for policy, testifying before committees as well as informing legislators on the issues that impact rural education.
  • Annual board approval is required to renew membership in the Minnesota Rural Education Association.
Attachments:
Subject:
7.1.p. Special Board Meeting
Description:
  • A special board meeting is required prior to end of month.
  • Tentative agenda items will include but may not be limited to the following:
º2016 - 2017 Budget
ºApproval of recommendation of candidate for Principal or Dean of Students as well as Athletic Director
ºSelection of District Insurance Provider
Subject:
8. Principal Report
Subject:
8.1. Principal Schultz
Description:

Subject:
9. Proposed Resolutions June 20, 2016
Subject:
9.1. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approves the hiring of Trish Waage as a Special Education teacher.
Subject:
9.2. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 accept the resignation of Angela Westman, evening custodian.
Subject:
9.3. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 to renew annual membership with the Minnesota Rural Education Association.
Subject:
9.4. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 call for bids for milk and bread  to be purchased during the 2016 - 2017 academic year.
Subject:
9.5. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED the Board of Education of District 2683 approve Eide Bailly to conduct annual district audit.
Subject:
9.6. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 conduct a Special Board Meeting on the following Date __________ and Time __________ in Greenbush.
Description:

Subject:
9.7. A motion was made by ______________, seconded by _________________, and UC that, BE IT RESOLVED that the Board of Education of District 2683 accept the following donation(s).  
Description:
  • Central Boiler, INC. to GMR FIRST ROBOTICS $2,000.00
  • Brad and Stacy Dahl to GMR School Library $20.00
  • MIDDLE RIVER SPORTSMEN'S CLUB, INC. to GMR FCCLA $150.00
Subject:
10. Adjournment
Description:
Motion__________________                                Second____________________
Subject:
11. Communications
Description:
  • Regular School Board Meeting - July 18th, 7:30 p.m. at Middle River

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