Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DISTRICT POINTS OF PRIDE
IV. CONSENT AGENDA
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 22, 2025
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2025
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
IV.F. APPROVE FUNDRAISING ACTIVITIES
IV.G. ADOPT DISTRICT POLICIES
IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
IV.I. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
V. REPORTS/DISCUSSION ITEMS
V.A. ACTIVITIES PRESENTATION
V.B. TITLE IX
VI. ACTION ITEMS
VI.A. APPROVE 2025-2026 SCHOOL SITE GOALS AND ACTION PLANS
VII. COMMUNICATION ITEMS
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. DELEGATIONS AND INDIVIDUALS
IX. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: October 20, 2025 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are as follows:

Athletes recognized this past month as Central Lakes Conference Performers of the Week in their respective sport include:
  • Emma Bassen - Cross Country: set a personal record at the Section 8AAA Meet
  • Jakin Miller - Cross Country: placed 4th at Rocori with a time of 17:12
  • Hadley Marti - Volleyball: in one match, had 37 assists and 13 digs in a team win
  • Cedric Soderholm - Cross Country: placed 4th at Fergus Falls with a time of 17:34
  • Brody Berg - Football: had 25 carries with 207 yards and two touchdowns

Both the Boys Cross Country Team and the Girls Cross Country Team are the Central Lakes Conference Champions.

Cross Country All-Conference Honors went to Citori Halbe, Avery Warzecha, Izzy Nei, Emma Bassen, Anna Korynta, JoJo Kjolhaug, Kyle Jahner, Tyler Jahner, and Cedric Soderholm.

Cross Country All-Conference Honorable Mention went to Quinn Hills, Ainsleigh Lehmann, Matty Soderholm, Cohen Lussenden, Jakin Miller and Carson Bumgarner.

The Girls Tennis Team took home titles of both CLC Champions and Section Champions.

Addison Stevenson and Kennedy Stevenson took true second place at Sections and advance to State in Individual Doubles Girls Tennis.

The Boys Soccer Team took home the title of Section Runners Up.
 
Subject:
IV. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 22, 2025
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the September 22, 2025 regular board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
Subject:
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2025
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for September 2025 will be presented when the number accurately reflects fiscal year 2025-2026 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for September 2025.
 
Subject:
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to Cardboard Cares for $500 to help purchase glazes to enrich our clay art curriculum and contribute to a well-rounded education experience for students in 1st-5th grade.
  • Grant application to the MN Department of Agriculture for $37,629 to strengthen our commitment to serving fresh, high quality, locally-sourced food by partnering with a local farmer to purchase large volumes of eggs for student meals plus specialized egg-cracking equipment to help expand our scratch cooking.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications and donation requests.
 
Subject:
IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
IV.F. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • The Early Education Center will conduct pizza sales in October and November to raise money to replace and improve instructional supplies and materials.
Subject:
IV.G. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following policies received a first reading at the September 2025 board meeting:
 
  • Policy 409 - Employee Publications, Instructional Materials, Inventions, Creations and Presentations
  • Policy 411 - Employment Procedures
  • Policy 412 - Training of New Employees
  • Policy 417 - Chemical Use and Abuse
  • Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
  • Policy 420/540 - Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions
  • Policy 421/706.1 - Gifts to Employees and School Board Members
  • Policy 422 - Policies Incorporated by Reference


RECOMMENDATION:

The administration recommends the board adopt Policies 409, 411, 412, 417, 419, 420/540, 421/706.1 and 422. 
 
Subject:
IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • Education Field Experience Agreement between Minnesota West Community and Technical College and Alexandria Public Schools beginning October 20, 2025 through October 19, 2028
Subject:
IV.I. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The Minnesota State High School League Foundation is a nonprofit association created to complement the MSHSL by providing support for Minnesota’s high school youth to participate in athletics and fine arts.


RECOMMENDATION:

The administration recommends that the board approve the resolution authorizing the District to submit an application (Form A) to the Minnesota State High School League (MSHSL) Foundation to assist the school district in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.
 
Subject:
V. REPORTS/DISCUSSION ITEMS
Subject:
V.A. ACTIVITIES PRESENTATION
Presenter:
Ben Kvidt
Description:
INFORMATION:

Ben Kvidt will share highlights from the Activities Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V.B. TITLE IX
Presenter:
Rick Sansted
Description:
INFORMATION:

Rick Sansted will lead a discussion regarding Title IX.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
VI. ACTION ITEMS
Subject:
VI.A. APPROVE 2025-2026 SCHOOL SITE GOALS AND ACTION PLANS
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:

Trish Perry will present the 2025-2026 school site improvement goals and action plans.  These plans utilize assessment results from the 24-25 school year.  The building goals have been reviewed by the Curriculum/Policy Committee.


RECOMMENDATION:

The administration recommends the board approve the 2025-2026 School Site Improvement Goals as presented.
 
Subject:
VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VII.A. ADMINISTRATIVE TEAM
Subject:
VII.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VII.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VII.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VIII. DELEGATIONS AND INDIVIDUALS
Subject:
IX. ADJOURNMENT

Web Viewer