Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DISTRICT POINTS OF PRIDE
IV. CONSENT AGENDA
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 19, 2025
IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2025
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
IV.F. APPROVE EXTENDED FIELD TRIPS
IV.G. APPROVE FIRST READING OF DISTRICT POLICIES
IV.H. ADOPT DISTRICT POLICIES
IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS
IV.J. ADOPT RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
IV.K. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY 
V. REPORTS/DISCUSSION ITEMS
V.A. FOOD AND NUTRITION SERVICES UPDATE
VI. ACTION ITEMS
VI.A. ACCEPT REPORT ON 2024-2025 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
VI.B. APPROVE 2025-2026 FEES AND PRICES
VI.C. APPROVE PRELIMINARY 2025-2026 BUDGET
VI.D. ADOPT RESOLUTION DETERMINING THE NECESSITY OF APPROVING A NEW REFERENDUM REVENUE AUTHORIZATION AND CALLING A SPECIAL ELECTION THEREON
VII. COMMUNICATION ITEMS
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. DELEGATIONS AND INDIVIDUALS
IX. REVIEW SUPERINTENDENT EVALUATION SUMMARY
X. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: June 16, 2025 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are as follows:

Miles Gibson is a national student winner in the Grade 8 National Geography Challenge contest.

The Softball Team took 2nd place in the 8AAA Section Tournament.

The Boys Golf Team set a new school record of 6 under with a combined score of 282 and a 1st place win in Willmar.

Ellie Sticha took first place at the two-day Section Tournament at Headwaters Golf Course.

Both the Boys and Girls Golf Teams are Section Champions and earned a trip to the State Golf Tournament.

Lydia Oldenkamp is the Class AAA Track & Field True Team State Champion in the shot put.

The Central Lakes Conference Track & Field Meet saw many champions, all-conference performers and broken records:
  • Both the Boys and Girls Teams are CLC Champions
  • Individual CLC results include:
    • Daniel Jackson - 1st place in the 100m, also setting a CLC meet record and earning All-Conference Honors
    • Trey Negen - 5th place in the 100m, 6th place in the 200m and earning All-Conference Honorable Mention
    • Dane Olson - 6th place in the 100m and earning All-Conference Honorable Mention
    • Elliott Kent - 1st place in the 400m and earning All-Conference Honors
    • Matty Soderholm - 6th place in the 1600m and earning All-Conference Honorable Mention
    • Otto Anderson - 1st place in the 110m Hurdles, 1st place in the 300m Hurdles, 3rd place in the High Jump and earning All-Conference Honors
    • Rhett Granning - 6th place in the 110m Hurdles, 5th place in the High Jump and earning All-Conference Honorable Mention
    • Gavin Schroeder - 6th place in the 300m Hurdles and earning All-Conference Honorable Mention
    • Adrian Miles - 1st place in the Shot Put, 3rd place in the Discus and earning All-Conference Honors
    • Evan Kludt - 1st place in the Long Jump, also setting a new school record, 3rd place in the 200m, 3rd place in the Triple Jump and earning All-Conference Honors
    • Mac Heydt - 2nd place in the Long Jump and earning All-Conference Honors
    • Patrick Klecker - 6th place in the Triple Jump and earning All-Conference Honorable Mention
    • Austin Mohr - 1st place in the Pole Vault and earning All-Conference Honors
    • Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1st place in the 4x100m relay, also setting a CLC meet record and earning All-Conference Honors
    • Mac Heydt, Trey Negen, Dane Olson and Daniel Jackson - 1st place in the 4x200m relay, also setting a CLC meet record and earning All-Conference Honors
    • Otto Anderson, Isaiah Jackson, Erick Bergerson and Elliott Kent - 1st place in the 4x400m relay and earning All-Conference Honors
    • Carter Rush, Kyle Jahner, Beau Nathe and Nick Hamann - 4th place in the 4x800m relay and earning All-Conference Honorable Mention
    • Payten Kor - 4th place in the 100m, 4th place in the 200m and earning All-Conference Honorable Mention
    • Alison Krasky - 2nd place in the 400m, 2nd place in the Long Jump, 2nd place in the Triple Jump and earning All-Conference Honors
    • Emma Bassen - 5th place in the 800m and earning All-Conference Honorable Mention
    • Kasey Soderholm - 2nd place in the 1600m and earning All-Conference Honors
    • Quinn Hills - 6th place in the 1600m and earning All-Conference Honorable Mention
    • Johanna Kjolhaug - 1st place in the 3200m and earning All-Conference Honors
    • Emma Friday - 6th place in the 3200m and earning All-Conference Honorable Mention
    • Addison Gulbranson - 2nd place in the 100m Hurdles and earning All-Conference Honors
    • Kierra Ostendorf - 4th place in the 100m Hurdles, 4th place in the 300m Hurdles and earning All-Conference Honorable Mention
    • Lydia Oldenkamp - 1st place in the Shot Put, 3rd place in the Discus and earning All-Conference Honors
    • Kaija Schneider - 1st place in the Long Jump, 2nd place in the 100m, 3rd place in the 200m and earning All-Conference Honors
    • Elly Homelvig - 1st place in the High Jump, 2nd place in the 300m Hurdles, 5th place in the 100m Hurdles and earning All-Conference Honors
    • Kiera Christensen -4th place in Discus, 4th place in Pole Vault and earning All-Conference Honorable Mention
    • Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 2nd place in the 4x200m relay and earning All-Conference Honors
    • Shiloh Summer, Elly Homelvig, Kierra Ostendorf and Esryn Dahl - 3rd place in the 4x200m and earning All-Conference Honorable Mention
    • Mila Warzecha, Johanna Kjolhaug, Ainsleigh Lehmann and Kasey Soderholm - 4th place in the 4x400m relay and earning All-Conference Honorable Mention
    • Ainsleigh Lehmann, Emma Bassen, Evelyn Kuhnau and Anna Korynta - 2nd place in the 4x800m relay and earning All-Conference Honors

The Track & Field Section Meet saw twelve Section 8AA records broken, three school records broken, 15 Individual Section Champions and 30 state qualifying performances

 
  • The Boys Track & Field Team walked away with its 4th consecutive Section Championship, while the Girls Track & Field Team earned their 14th consecutive Section Championship; both teams will advance to the State Meet
  • Individual Section winners, advancing to State include:
    • Otto Anderson - 1st place in the 110m Hurdles, also setting a Section Meet Record, 1st place in the 300m Hurdles and 4th place in the High Jump
    • Daniel Jackson - 1st place in the 100m, also setting a Section Meet Record
    • Elliott Kent - 1st place in the 400m, also setting a Section Meet Record
    • Evan Kludt - 1st place in the 200m, also setting a Section Meet Record and 1st place in the Long Jump
    • Austin Mohr - 4th place in the Pole Vault
    • Adrian Miles - 3rd place in the Shot Put
    • Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1st place in the 4x100m relay, also setting a Section Meet Record
    • Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1st place in the 4x200m relay, also setting a Section Meet Record
    • Otto Anderson, Erick Bergerson, Carter Rush and Isaiah Jackson - 3rd place in the 4x400m
    • Kaija Schneider - 2nd place in the 100m and 1st place in the Long Jump
    • Alison Krasky - 1st place in the 400m, also setting a Section Meet Record and 2nd place in the Triple Jump
    • Kasey Soderholm - 1st place in the 800m, also setting a School Record and a Section Meet Record and 2nd place in the 1600m
    • Johanna Kjolhaug - 2nd place in the 3200m
    • Quinn Hills - 5th place in the 3200m
    • Addison Gulbranson - 2nd place in the 100m Hurdles
    • Elly Homelvig - 3rd place in the 300m Hurdles and 3rd place in the High Jump
    • Lydia Oldenkamp - 1st place in the Shot Put, also setting a Section Meet Record and 4th place in the Discus
    • Kiera Christensen - 5th place in the Discus
    • Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 1st place in the 4x100m relay, also setting a Section Meet Record
    • Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 1st place in the 4x200m relay, also setting a Section Meet Record
    • Emma Bassen, Johanna Kjolhaug, Mila Warzecha and Kasey Soderholm - 1st place in the 4x400m relay
    • Mila Warzecha, Ainsleigh Lehmann, Emma Bassen and Johanna Kjolhaug - 2nd place in the 4x800m relay
Subject:
IV. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 19, 2025
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the May 19, 2025 regular board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
Subject:
IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2025
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for May 2025 will be presented when the number accurately reflects fiscal year 2024-2025 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for May 2025.
 
Subject:
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to Statewide Health Improvement Grant (SHIP)/Horizon Public Health for $5,500 to purchase 5 bikes, smart locks, docking racks and On Bike Share App/Portal for automated cloud-based checkouts/returns.
  • Grant application to the MN Historical Society for $5,940 to help offset transportation costs for school districts in Greater Minnesota so that students can have equal access to MN historical sites.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications and donation requests.
 
Subject:
IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:
  • The HOSA program is requesting permission to travel to Nashville, TN on June 18-21, 2025 to compete in the International Leadership Conference.
Subject:
IV.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
  • Policy 400 - Employee Resignation
  • Policy 401 - Equal Employment Opportunity
  • Policy 402 - Disability Nondiscrimination
  • Policy 403 - Discipline, Suspension and Dismissal of School District Employees
  • Policy 404 - Employment Background Checks
  • Policy 405 - Veteran’s Preference
  • Policy 406 - Public and Private Personnel Data
  • Policy 407 - Employee Right to Know - Exposure to Hazardous Substances
  • Policy 408 - Subpoena of a School District Employee

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
Subject:
IV.H. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following policies received a first reading at the May 2025 board meeting:
 
      • Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
      • Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
      • Policy 506 - District-Wide Student Discipline
      • Policy 806 - Crisis Management


RECOMMENDATION:

The administration recommends the board adopt Policies 414, 415, 506 and 806. 
 
Subject:
IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • Amendment to a Lease Agreement between the City of Carlos and Alexandria Public Schools extending a work deadline from October 21, 2026 to October 21, 2031
Subject:
IV.J. ADOPT RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

The following pages provide the resolution for termination of substitute teachers in the District.  This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts.


RECOMMENDATION:

The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers.
 
Subject:
IV.K. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY 
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system.  The IOwA is responsible for authorizing, reviewing and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.


RECOMMENDATION:

The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) for Alexandria Public School District 0206-01.
 
Subject:
V. REPORTS/DISCUSSION ITEMS
Subject:
V.A. FOOD AND NUTRITION SERVICES UPDATE
Presenter:
Janeen Peterson
Description:
BACKGROUND INFORMATION

Janeen Peterson, Food & Nutrition Services Director, will provide information on the FNS program in the school district.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
VI. ACTION ITEMS
Subject:
VI.A. ACCEPT REPORT ON 2024-2025 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:

Darcy Josephson will provide an end of year update on the 2024-2025 District Operational Plan.  The following pages provide further information.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2024-2025 District Operational Plan as presented.
 
Subject:
VI.B. APPROVE 2025-2026 FEES AND PRICES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services.


RECOMMENDATION:

The administration recommends the board approve the summary of the 2025-2026 fees and prices as presented.
 
Subject:
VI.C. APPROVE PRELIMINARY 2025-2026 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

The following pages provide the proposed preliminary budget for 2025-2026.  Trevor Peterson will provide further information on the proposed budget.  The administration developed the budget based on school board approved assumptions.  The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption.  Further discussion will occur at the meeting.


RECOMMENDATION:

The administration recommends the board approve the 2025-2026 preliminary budget as presented.
 
Subject:
VI.D. ADOPT RESOLUTION DETERMINING THE NECESSITY OF APPROVING A NEW REFERENDUM REVENUE AUTHORIZATION AND CALLING A SPECIAL ELECTION THEREON
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide the resolution determining the necessity of approving a capital project levy authorization and calling a special election on November 4, 2025. The administration recommends the board approve the resolution as presented.


RECOMMENDATION:

The administration recommends the board approve the resolution determining the necessity of approving a capital project levy authorization and calling a special election thereon.
 
Subject:
VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VII.A. ADMINISTRATIVE TEAM
Subject:
VII.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VII.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VII.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VIII. DELEGATIONS AND INDIVIDUALS
Subject:
IX. REVIEW SUPERINTENDENT EVALUATION SUMMARY
Presenter:
Rick Sansted
Description:
INFORMATION:

The board will discuss the summary of the superintendent evaluation.  The Personnel/Negotiation Committee met with the superintendent on June 11, 2025 to review the summary report of the evaluation.  There will be more discussion at the time of the meeting.
 
Subject:
X. ADJOURNMENT

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