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Meeting Agenda
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
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IV. CONSENT AGENDA
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON APRIL 21, 2025 AND WORK SESSION ON MAY 6, 2025
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IV.B. APPROVE PAYMENT OF BILLS FOR APRIL 2025
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR APRIL 2025
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
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IV.F. APPROVE FIRST READING OF DISTRICT POLICIES
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IV.G. ADOPT DISTRICT POLICIES
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IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
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IV.I. ADOPT THE 2025-2026 FACILITIES RENTAL HANDBOOK
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IV.J. APPROVE AMERICAN INDIAN EDUCATION AID APPLICATION
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V. REPORTS/DISCUSSION ITEMS
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V.A. SOWING ROOTS UPDATE
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V.B. SHENANIGANS UPDATE
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V.C. AI GUIDANCE UPDATE
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V.D. BUILDINGS AND GROUNDS UPDATE
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VI. ACTION ITEMS
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VI.A. ACCEPT BID FOR AUDIT FIRM
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VI.B. APPROVE FINAL REVISION OF FISCAL YEAR 2024-2025 BUDGET
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VI.C. ADOPT RESOLUTION PLACING A CONTINUING CONTRACT/TENURED TEACHER ON UNREQUESTED LEAVE OF ABSENCE
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VI.D. ACCEPT A COMP REPORT
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VII. COMMUNICATION ITEMS
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 19, 2025 at 7:00 PM - Regular Meeting | |
| Subject: |
I. CALL TO ORDER
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| Subject: |
II. APPROVAL OF AGENDA
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| Subject: |
III. DISTRICT POINTS OF PRIDE
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows: Two teams of 5th graders placed in the top five at the regional Math Masters competition in April:
Additional teams competing in the team portion:
In the individual problem solving competition, Aikin Swaggert took 3rd place. Other student placing in the top 30 included:
In the Fact Drill competition, Ella Byron placed 3rd, with the following students placing in the top 20:
Three Discovery Middle School students excelled in the statewide MN on the Map Contest, using ArcGIS to create Story Maps for self-selected topics. Emilia Scegura took 4th place overall and honorable mention. The duo of Joni Vanderheiden and Ada Dahlseng took 3rd place overall. Miltona cook Sarah Smith has received her Level 3 Certification by the School Nutrition Association, while AAHS cook Marie Linow received her Level 1 Certification. The following students were recognized as All-State Musicians and will perform at the at Orchestra Hall in Minneapolis as part of the MN Music Educators Association Midwinter Clinic in February 2026:
Band and Orchestra students participated in their respective Solo/Ensemble Contests over the past weeks. In the Orchestra competition, the following students earned a Superior rating:
Athletes recognized this past month as Central Lakes Conference Performers of the Week in their respective sport include:
Track & Field True Team was held earlier this month. Event winners include:
Our Adaptive Bowling Team earned a trip to the State Bowling Tournament. Our Robotics Team also earned their way to the State Robotics Meet. Our Boys Golf Team took 1st place at the Central Lakes Conference Meet, with a team total of 292. Individually, Rachel Bowen shot a 76 at the Girls Central Lakes Conference Golf Meet to earn the best score in the field. |
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| Subject: |
IV. CONSENT AGENDA
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| Presenter: |
Rick Sansted
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| Subject: |
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON APRIL 21, 2025 AND WORK SESSION ON MAY 6, 2025
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the April 21, 2025 regular board meeting and May 6, 2025 work session. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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| Subject: |
IV.B. APPROVE PAYMENT OF BILLS FOR APRIL 2025
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| Presenter: |
Trevor Peterson
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Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for April 2025. |
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| Subject: |
IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR APRIL 2025
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| Presenter: |
Trevor Peterson
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Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of April 30, 2025. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of April 2025. |
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| Subject: |
IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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| Subject: |
IV.F. APPROVE FIRST READING OF DISTRICT POLICIES
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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| Subject: |
IV.G. ADOPT DISTRICT POLICIES
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the March 2025 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 301, 302, 303, 304, 305, 308 and 315. |
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| Subject: |
IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreement:
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| Subject: |
IV.I. ADOPT THE 2025-2026 FACILITIES RENTAL HANDBOOK
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| Presenter: |
Lynn Jenc
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Description:
BACKGROUND INFORMATION:
The following pages provide information regarding the 2025-2026 Facilities Rental Handbook & Procedures. RECOMMENDATION: The administration recommends the board adopt the 2025-2026 Facilities Handbook & Procedures document. |
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| Subject: |
IV.J. APPROVE AMERICAN INDIAN EDUCATION AID APPLICATION
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
The American Indian Education Aid (AIEA) program provides per-pupil funding to districts that report an American Indian student count of 20 or more on their October 1 MARSS report. To participate in the program, districts must submit an application detailing how they will enhance the education and support of American Indian Pupils. RECOMMENDATION: The administration recommends that the board approve the American Indian Education Aid Application as presented. |
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| Subject: |
V. REPORTS/DISCUSSION ITEMS
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| Subject: |
V.A. SOWING ROOTS UPDATE
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| Presenter: |
Lynn Jenc
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Description:
BACKGROUND INFORMATION:
Lynn Jenc will share information regarding the Sowing Roots childcare program. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. SHENANIGANS UPDATE
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| Presenter: |
Lynn Jenc
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Description:
BACKGROUND INFORMATION:
Lynn Jenc will share highlights from Shenanigans. A question and answer time will be provided at the meeting. No formal action is expected. |
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| Subject: |
V.C. AI GUIDANCE UPDATE
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| Presenter: |
Kevin Brezina
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Description:
BACKGROUND INFORMATION:
Kevin Brezina will share information about an Artificial Intelligence Guidance Framework. A question and answer time will be provided at the meeting. No formal action is expected. |
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| Subject: |
V.D. BUILDINGS AND GROUNDS UPDATE
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| Presenter: |
Trevor Peterson
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Description:
BACKGROUND INFORMATION:
Trevor Peterson will share highlights from the Buildings & Grounds Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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| Subject: |
VI. ACTION ITEMS
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| Subject: |
VI.A. ACCEPT BID FOR AUDIT FIRM
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| Presenter: |
Trevor Peterson
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Description:
BACKGROUND INFORMATION:
The district administration received bids from four audit firms. The following page details those bids. RECOMMENDATION: The administration recommends the board accept the bid for Abdo to be our audit firm for the 2025-26 Fiscal Year. |
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| Subject: |
VI.B. APPROVE FINAL REVISION OF FISCAL YEAR 2024-2025 BUDGET
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| Presenter: |
Trevor Peterson
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Description:
BACKGROUND INFORMATION:
Trevor Peterson will present proposed final revisions to the 2024-2025 district financial budget. The following pages provide a summary of the budget revisions. RECOMMENDATION: The administration recommends approval of the 2024-2025 budget as presented. |
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| Subject: |
VI.C. ADOPT RESOLUTION PLACING A CONTINUING CONTRACT/TENURED TEACHER ON UNREQUESTED LEAVE OF ABSENCE
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| Presenter: |
Rick Sansted
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Description:
BACKGROUND INFORMATION:
The following pages provide the resolution which the school board is required to adopt identifying tenured staff members whose positions may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding. Rick Sansted, Superintendent, will provide additional background information regarding the resolution. This is the second of two steps in the process when tenured staff is involved. RECOMMENDATION: The administration recommends the board adopt the resolution placing the following staff members on unrequested leave of absence:
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| Subject: |
VI.D. ACCEPT A COMP REPORT
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| Presenter: |
Darcy Josephson
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Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an overview of the 2024-2025 A Comp Annual report. Under Minnesota Statutes, section 122A.414, subdivision 3(a) the report must be submitted to the school board by June of each year and include findings and recommendations for the program. RECOMMENDATION: The administration recommends the board accept the 2024-2025 A Comp Annual report as presented. |
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| Subject: |
VII. COMMUNICATION ITEMS
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| Presenter: |
Rick Sansted
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Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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| Subject: |
VII.B. SCHOOL BOARD MEMBER REPORTS
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| Subject: |
VII.C. SCHOOL BOARD COMMITTEE REPORTS
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| Subject: |
VII.D. ADDITIONAL FINANCIAL INFORMATION
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| Subject: |
VIII. DELEGATIONS AND INDIVIDUALS
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| Subject: |
IX. ADJOURNMENT
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