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Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DISTRICT POINTS OF PRIDE
IV. CONSENT AGENDA
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 23, 2024
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2024
IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR SEPTEMBER 2024
IV.D. APPROVE PERSONNEL RECOMMENDATIONS
IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
IV.G. APPROVE EXTENDED FIELD TRIPS
IV.H. APPROVE FUNDRAISING ACTIVITIES
IV.I. APPROVE FIRST READING OF DISTRICT POLICIES
IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS
IV.K. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
IV.L. APPROVE WORK AGREEMENTS
IV.M. APPROVE WORK AGREEMENTS
V. REPORTS/DISCUSSION ITEMS
V.A. ACTIVITIES PRESENTATION
V.B. ENROLLMENT UPDATE
VI. ACTION ITEMS
VI.A. APPROVE 2023-2024 DISTRICT FINANCIAL AUDIT
VI.B. ADOPT RESOLUTION TO IMMEDIATELY DISCHARGE A CONTINUING CONTRACT TEACHER
VII. COMMUNICATION ITEMS
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. DELEGATIONS AND INDIVIDUALS
IX. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: October 21, 2024 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are as follows:

The following AAHS students earned the title of Central Lakes Conference Performer of the Week in their respective sport:
  • Esryn Dahl - Girls Soccer: scored 7 goals in 3 games
  • Hadley Thul - Volleyball: had 36 kills vs. Sauk Rapids-Rice and 25 kills vs. Willmar
  • Jakin Miller - Cross Country: placed 18th at the home invite
  • Bobbi Nichols - Cross Country: placed 5th and helped her team take 1st place
Subject:
IV. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 23, 2024
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the September 23, 2024 regular board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

 
Subject:
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2024
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for September 2024.
 
Subject:
IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR SEPTEMBER 2024
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

The following pages provide a summary report of revenue and expenditures for the district as of September 30, 2024. 


RECOMMENDATION:

The administration recommends the board approve the revenue and expenditures reports for the month of September 2024.
 
Subject:
IV.D. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to the Minneapolis Foundation and Shakopee Mdewakanton Sioux Community’s Understand Native Minnesota Campaign for $2,000 to increase awareness of Native history and culture by supporting teachers who are pursuing training or classroom visual arts projects to share accurate narratives and building understanding of the contributions and experiences of Native peoples in Minnesota.
  • Grant application to the MN Department of Agriculture for $47,000 to incorporate more whole food menu items for students by supporting local farmers and increasing local foods for lunch and breakfast.
  • Grant application to the American Academy of Pediatrics for $8,000 to add a shade structure to our Early Education Center’s outdoor playground.


RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications and donation requests.
 
Subject:
IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
IV.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:
  • The DECA program is requesting permission to travel to Minneapolis on October 27 & 28 to allow senior leaders in our DECA chapter to receive instruction and training that will benefit the entire chapter.
Subject:
IV.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • The FFA program will conduct their annual fruit sale in October and November to help pay for student activities and events throughout the year.
Subject:
IV.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
      • Policy 208 - Development, Adoption and Implementation of Policies
      • Policy 713 - Student Activity Accounting
      • Policy 714 - Fund Balances
      • Policy 715 - Managing Fund Balance Reserves
      • Policy 723 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
Subject:
IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • PSEO Agreement between Alexandria Technical & Community College and Alexandria Public Schools beginning August 26, 2024 through June 1, 2025
Subject:
IV.K. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The Minnesota State High School League Foundation is a nonprofit association created to complement the MSHSL by providing support for Minnesota’s high school youth to participate in athletics and fine arts.


RECOMMENDATION:

The administration recommends that the board approve the resolution authorizing the District to submit an application (Form A) to the Minnesota State High School League (MSHSL) Foundation to assist the school district in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.
 
Subject:
IV.L. APPROVE WORK AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Terms & Conditions have been finalized between the District and the following employee group:
 
  • Confidential (2024-2025)

The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the following:
  • Terms & Conditions of Confidential employees for the 2024-2025 school year
Subject:
IV.M. APPROVE WORK AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Terms & Conditions have been finalized between the District and the following employee group:
 
  • Confidential (2024-2025)

The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the following:
  • Terms & Conditions of Confidential employees for the 2024-2025 school year
Subject:
V. REPORTS/DISCUSSION ITEMS
Subject:
V.A. ACTIVITIES PRESENTATION
Presenter:
Ben Kvidt
Description:
INFORMATION:

Ben Kvidt will share highlights from the Activities Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V.B. ENROLLMENT UPDATE
Presenter:
Trevor Peterson
Description:
INFORMATION

Trevor Peterson will provide an update on District enrollment numbers as of October 1, 2024. The attached sheet provides enrollment by grade.

No formal action is expected.
 
Subject:
VI. ACTION ITEMS
Subject:
VI.A. APPROVE 2023-2024 DISTRICT FINANCIAL AUDIT
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:

Trevor Peterson will provide a summary of the 2023-2024 financial audit to board members.  The Executive Summary of the Financial Audit can be found on the following pages. 


RECOMMENDATION:

The administration recommends the board approve the 2023-2024 Financial Audit as presented.
 
Subject:
VI.B. ADOPT RESOLUTION TO IMMEDIATELY DISCHARGE A CONTINUING CONTRACT TEACHER
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

The following page provides the resolution the school board is required to adopt to discharge a continuing contract teacher. Jessie Hjelle will provide additional background information regarding the resolution. 


RECOMMENDATION:

The administration recommends the board adopt the Resolution to Immediately Discharge a Continuing Contract Teacher as presented.
 
Subject:
VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VII.A. ADMINISTRATIVE TEAM
Subject:
VII.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VII.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VII.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VIII. DELEGATIONS AND INDIVIDUALS
Subject:
IX. ADJOURNMENT

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