Board Action –Discussion and Approval to move Accounting to SWMEC Edits are being made and March financials are being produced by the end of the week.  Lesley will email them when they are done.   A week ago, Tom, Darren, John and Lesley met to discuss other accounting options for the Foundation.  The Finance Committee would like to recommend moving the Accounting duties to the Co-op and still have MAP conduct the 990 and Attorney General’s Report.  To ensure organizational separation, the Foundation and the Co-op will continue to have separate banking accounts and separate accounting systems.  The Co-op will take over accounting entry, check cutting, etc.  Lesley will create a money handling/accounting procedure process.  The Foundation will also prepare a MOU/contract for the Co-op outlining the service agreement.  The board will need to discuss a fee to be paid to the Co-op for the service and vote to approve a service agreement with the Co-op to handle the accounting of the foundation.

We continue to received little donations for Good to Go Kids and also have a few checks being requested too.

Board Action – Approve Filing and Submission of Attorney General Report   The Attorney General’s Report is complete and we need a vote to approve the submission of the report.  A $25 annual fee accompanies the report and is being signed tonight by the Treasurer.

To help streamline board meeting materials and for added assistance from the Co-op, the foundation will move to have all meeting materials, etc. hosted on Board Book.  Everyone will receive an invitation to log on and get access.  Starting in May, all meeting materials will be found on Board Book and we will no longer provide paper copies of the materials.  Board Members are encouraged to log in at the meeting with their iPad, laptop, tablet or look on from the SmartBoard.

Board Action – Approve Grant   In past years (including last year), the foundation has provided a grant for the kick-ball tournament.  Last year, we granted $300.00.  

Board Action – Approve the Scholarship Scoring and Selected Recipients   Interviews and scoring is complete.  See attached.  The board needs to approve the slate of scholarship recipients.  Once approved, Lesley will send out award/rejection letters.   There were 17 applicants with only 15 interviewed as we had 2 no shows.  We have 10 scholarships available.   Scholarships Available: $1,000 – New Beginnings Doris Urke Memorial Scholarship – 2 year $1,000 – New Beginnings Merit Scholarship $1,000 – Career Tech –  John Thomas Kern Memorial Scholarship $1,000 – Career Tech - James Walter Memorial Scholarship $1,000 – Adult Basic Education – Lawrence St. John Memorial Scholarship – 2 year $1,000 – SW Metro High School – Kopp Family Foundation $1,000 – General Student at Large or Alumni (from Chester Family $2,500 commitment) $500 – General Student at Large – Community Bank $500 – Career Tech – Cosmetology – Regency Beauty $250 – Adult Basic Education - Sam C. Chhang Honorary Scholarship Total - $8,250   Also, the Scholarship Breakfast date is set for Thursday, May 22nd from 7:30 – 8:30 a.m.  Let Lesley know if you will be attending the scholarship breakfast.   Another topic of discussion is incorporating a means to measure financial need.  In discussion with Paul Holmes, Lesley and Paul thought of adding an interview question of how they are going to afford/pay for school and also on the application have a selection box indicating family income and family size.  These two items could easily create a scoring piece for financial need.  More discussion from board.

MARK YOUR CALENDARS – 2014 Gala is Friday, October 10th at Hazeltine.  Lesley has updated Sponsorship materials.   Speakers – Kristi – New Beginnings Recipient last year is interested in sharing her story, but needs help in traveling to the Gala from Chicago.

Other Fundraising – Lesley would like help from board with working on other fundraising opportunities.               Marketing – Updates continue on the new SouthWest Metro Educational Cooperative’s website, which the Foundation has its own tab.  www.swmetro.k12.mn.us.  The site is live, but is still being worked on.

Update from CSEC School Board            
Update from CSEC Teachers/Executive Director

Financials           
Scholarships/Scholarship Breakfast            
Accounting Service            
Gala 2014

Next Meeting:  Tuesday, May 27th at 4:30 p.m.