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Meeting Agenda
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1. Call to Order
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2. Roll Call
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3. Pledge of Allegiance
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4. Invocation by Rev. Dale Miller, Mt. Laurel Church
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5. Public Hearing
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5.A. Official Map
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6. Approval of the July 17th Meeting Minutes
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7. Municipal Complex update and presentation by Matthew McQuaide, RA, NCARB from Kimmel-Bogrette Architecture + Site
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8. State Police were unable to attend but provided us with the following information from January 1, 2025 through July 29, 2025:
110 Citations resulting from traffic stops 278 Written warnings from traffic stops 17 DUI arrests made as a result of a traffic stop 5 DUI crashes 75 Reportable crashes 66 Domestic related incidents 21 Simple assaults 46 theft and retail theft |
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9. WHT Fire Company In-Person Report
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10. Correspondence: None
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11. First Public Comment
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12. Presentations, Staff & Board Reports
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12.A. July Zoning Report
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12.B. July Engineer's Report
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12.C. July WHT Fire Chief's Report
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12.D. July Parks & Recreation Meeting Minutes
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12.E. July Environmental Advisory Committee (EAC) Mtg. Minutes
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12.F. June South Central Emergency Services Chief's Report
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12.G. Property Maintenance Log for
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12.H. S R Duffie Status Report
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13. Treasurer's Report
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13.A. Monthly Deposits for
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13.B. Expenditures
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13.B.(1) Payroll for July 25th, Net: $52,630.14 - Gross: $72,236.23
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13.B.(2) Payroll for August 8th, Net: 51,066.96 - Gross: $70,189.60
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13.B.(3) Vouchers pre-paid via paper check, ACH transfers & Vendor Sites in the amount of $
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14. Old Business - None
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15. Zoning & Planning
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15.A. Staff recommends approval of Financial Security Adjustment #1, CD High School Athletic Field, in the amount of $84,091.00, leaving a zero balance, as reviewed by HRG.
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15.B. Staff recommends approval of Financial Security Adjustment #1, 155 Alva Drive, in the amount of $13,662.00, leaving a balance of $1,760.00, as reviewed by HRG.
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15.C. Staff recommends approval of Financial Security Adjustment #1, 315 S. Oak Grove Road - SWMP, in the amount of $6,383.00, leaving a balance of $10,547.00, as reviewed by HRG.
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15.D. Staff recommends approval of Financial Security Adjustment #1, Lot 15 on Sterling Road, in the amount of $14,065.00, leaving a balance of $2,200.00, as reviewed by HRG.
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15.E. Staff recommends approval of Financial Security Adjustment #1, Lot 5, 7170 Sterling Road, in the amount of $10,948.00, leaving a balance of $1,925.00, as reviewed by HRG.
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15.F. Staff recommends approval of Financial Security Adjustment #1, 1014 N. Fairville Avenue, in the amount of $12,247,00, leaving a zero balance, as reviewed by HRG.
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15.G. Staff recommends approval of Financial Security Adjustment #3, 889 Shawnee Drive, in the amount of $2,200.00, leaving a zero balance, as reviewed by HRG.
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16. New Business
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16.A. Administration recommends approval of Ordinance 2025-07, Adopting an Official Map detailing trails, bike lanes, sidewalks and public lands.
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16.B. Administration recommends approval of Resolution 2025-34, Adopting the Trail Feasibility Study.
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16.C. Administration recommends approval of H. Edward Black and Associates, Ltd. additional fee request in the amount of $21,940.00 for additional meetings held onsite and virtually to address ongoing construction issues and fees to cover the project close-out and NPDESA permit termination.
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16.D. Administration recommends approval of S.R. Duffie Consulting's proposal for a time extension related to the current Agency Construction Management services for 6.3 months for site work, the new Administration Building and new Public Works facility in the amount of $165,979.
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16.E. Administration recommends approval of Change Order PW-EC-007 Shannon A. Smith, Inc. to add material and labor for additional raceway for data installation in the amount of $1,599.60.
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16.F. Administration recommends approval of Change Order PW-GC-013 ECI Construction for a credit of $11,003.00 to not install the crane at the Public Works Maintenance Garage.
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16.G. Administration recommends approval of Change Order PW-GC-014 ECI Construction to provide labor, materials and equipment to paint the walls at Public Works in the amount of $12,841.00.
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16.H. Administration recommends approval of H. Edward Black and Associates, Ltd. to assist with bid documents for a separate project to pave the municipal complex. The scope of work includes preparation of a project manual, specifications, bid drawing, bidding period services (RFIs and Addendums) through PennBID, bid tabulation and construction administration not to exceed $5,000.00.
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16.I. Administration recommends approval of Your Choice Specialties' proposal to purchase and install wash bay equipment at the Public Works Facility. The total cost of $42,632.88, with 50%, or $21,316.00 required as a deposit.
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16.J. Administration recommends acceptance of the 2026 Budget Schedule
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16.K. Administration presents Republic Services' request to renew their contract, which expires June 30, 2026, until June 30, 2027 with the quarterly rate being $140.58.
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17. Second Public Comment
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18. Parks & Recreation Upcoming Events
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19. Supervisor Comments
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20. Adjournment
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Agenda Item Details
Reload Your Meeting
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West Hanover Township Board of Supervisors 7171 Allentown Blvd. Harrisburg, PA 17112 717.652.4841 www.westhanover.com |
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| Meeting: | August 21, 2025 at 6:00 PM - Board of Supervisors Meeting | |
| Subject: |
1. Call to Order
|
|
|
Description:
Pledge of Allegiance and Invocation
Roll Call |
||
| Subject: |
2. Roll Call
|
|
| Subject: |
3. Pledge of Allegiance
|
|
| Subject: |
4. Invocation by Rev. Dale Miller, Mt. Laurel Church
|
|
| Subject: |
5. Public Hearing
|
|
| Subject: |
5.A. Official Map
|
|
| Subject: |
6. Approval of the July 17th Meeting Minutes
|
|
| Subject: |
7. Municipal Complex update and presentation by Matthew McQuaide, RA, NCARB from Kimmel-Bogrette Architecture + Site
|
|
| Subject: |
8. State Police were unable to attend but provided us with the following information from January 1, 2025 through July 29, 2025:
110 Citations resulting from traffic stops 278 Written warnings from traffic stops 17 DUI arrests made as a result of a traffic stop 5 DUI crashes 75 Reportable crashes 66 Domestic related incidents 21 Simple assaults 46 theft and retail theft |
|
| Subject: |
9. WHT Fire Company In-Person Report
|
|
| Subject: |
10. Correspondence: None
|
|
| Subject: |
11. First Public Comment
|
|
| Subject: |
12. Presentations, Staff & Board Reports
|
|
| Subject: |
12.A. July Zoning Report
|
|
| Subject: |
12.B. July Engineer's Report
|
|
| Subject: |
12.C. July WHT Fire Chief's Report
|
|
| Subject: |
12.D. July Parks & Recreation Meeting Minutes
|
|
| Subject: |
12.E. July Environmental Advisory Committee (EAC) Mtg. Minutes
|
|
| Subject: |
12.F. June South Central Emergency Services Chief's Report
|
|
| Subject: |
12.G. Property Maintenance Log for
|
|
| Subject: |
12.H. S R Duffie Status Report
|
|
| Subject: |
13. Treasurer's Report
|
|
| Subject: |
13.A. Monthly Deposits for
|
|
|
Description:
$58,815.65
|
||
| Subject: |
13.B. Expenditures
|
|
| Subject: |
13.B.(1) Payroll for July 25th, Net: $52,630.14 - Gross: $72,236.23
|
|
| Subject: |
13.B.(2) Payroll for August 8th, Net: 51,066.96 - Gross: $70,189.60
|
|
| Subject: |
13.B.(3) Vouchers pre-paid via paper check, ACH transfers & Vendor Sites in the amount of $
|
|
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Description:
Admin, Parks, PW: $
Fire Tax: $ |
||
| Subject: |
14. Old Business - None
|
|
| Subject: |
15. Zoning & Planning
|
|
| Subject: |
15.A. Staff recommends approval of Financial Security Adjustment #1, CD High School Athletic Field, in the amount of $84,091.00, leaving a zero balance, as reviewed by HRG.
|
|
| Subject: |
15.B. Staff recommends approval of Financial Security Adjustment #1, 155 Alva Drive, in the amount of $13,662.00, leaving a balance of $1,760.00, as reviewed by HRG.
|
|
| Subject: |
15.C. Staff recommends approval of Financial Security Adjustment #1, 315 S. Oak Grove Road - SWMP, in the amount of $6,383.00, leaving a balance of $10,547.00, as reviewed by HRG.
|
|
| Subject: |
15.D. Staff recommends approval of Financial Security Adjustment #1, Lot 15 on Sterling Road, in the amount of $14,065.00, leaving a balance of $2,200.00, as reviewed by HRG.
|
|
| Subject: |
15.E. Staff recommends approval of Financial Security Adjustment #1, Lot 5, 7170 Sterling Road, in the amount of $10,948.00, leaving a balance of $1,925.00, as reviewed by HRG.
|
|
| Subject: |
15.F. Staff recommends approval of Financial Security Adjustment #1, 1014 N. Fairville Avenue, in the amount of $12,247,00, leaving a zero balance, as reviewed by HRG.
|
|
| Subject: |
15.G. Staff recommends approval of Financial Security Adjustment #3, 889 Shawnee Drive, in the amount of $2,200.00, leaving a zero balance, as reviewed by HRG.
|
|
| Subject: |
16. New Business
|
|
| Subject: |
16.A. Administration recommends approval of Ordinance 2025-07, Adopting an Official Map detailing trails, bike lanes, sidewalks and public lands.
|
|
| Subject: |
16.B. Administration recommends approval of Resolution 2025-34, Adopting the Trail Feasibility Study.
|
|
| Subject: |
16.C. Administration recommends approval of H. Edward Black and Associates, Ltd. additional fee request in the amount of $21,940.00 for additional meetings held onsite and virtually to address ongoing construction issues and fees to cover the project close-out and NPDESA permit termination.
|
|
| Subject: |
16.D. Administration recommends approval of S.R. Duffie Consulting's proposal for a time extension related to the current Agency Construction Management services for 6.3 months for site work, the new Administration Building and new Public Works facility in the amount of $165,979.
|
|
| Subject: |
16.E. Administration recommends approval of Change Order PW-EC-007 Shannon A. Smith, Inc. to add material and labor for additional raceway for data installation in the amount of $1,599.60.
|
|
| Subject: |
16.F. Administration recommends approval of Change Order PW-GC-013 ECI Construction for a credit of $11,003.00 to not install the crane at the Public Works Maintenance Garage.
|
|
| Subject: |
16.G. Administration recommends approval of Change Order PW-GC-014 ECI Construction to provide labor, materials and equipment to paint the walls at Public Works in the amount of $12,841.00.
|
|
| Subject: |
16.H. Administration recommends approval of H. Edward Black and Associates, Ltd. to assist with bid documents for a separate project to pave the municipal complex. The scope of work includes preparation of a project manual, specifications, bid drawing, bidding period services (RFIs and Addendums) through PennBID, bid tabulation and construction administration not to exceed $5,000.00.
|
|
| Subject: |
16.I. Administration recommends approval of Your Choice Specialties' proposal to purchase and install wash bay equipment at the Public Works Facility. The total cost of $42,632.88, with 50%, or $21,316.00 required as a deposit.
|
|
| Subject: |
16.J. Administration recommends acceptance of the 2026 Budget Schedule
|
|
| Subject: |
16.K. Administration presents Republic Services' request to renew their contract, which expires June 30, 2026, until June 30, 2027 with the quarterly rate being $140.58.
|
|
| Subject: |
17. Second Public Comment
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Description:
Please limit comments to 3-5 minutes.
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| Subject: |
18. Parks & Recreation Upcoming Events
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|
| Subject: |
19. Supervisor Comments
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|
| Subject: |
20. Adjournment
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|
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