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Meeting Agenda
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. WELCOME TO GUESTS
3. ELECTION OF OFFICERS
3.A. President
3.B. Vice-President
3.C. Secretary
3.D. Treasurer
4. AGENDA APPROVAL
5. ESTABLISH BOARD COMMITTEES
6. SET PER DIEM AND MILEAGE RATE
7. ADOPT REGULAR BOARD MEETING SCHEDULE
8. APPROVE INVOICE ROTATION SCHEDULE
9. DESIGNATION OF FUND DEPOSITORIES
10. SIGNATURE AUTHORIZATIONS
11. DELEGATION OF ELECTION DUTIES
12. APPROVAL OF ANNUAL RETAINER CONTRACTS
12.A. Law Firms
12.B. Auditor
12.C. Board relations consultant
13. ANNUAL BUSINESS
13.A. Approval of minutes
13.B. Approval of invoices
13.C. Financial report and budget adjustments
13.D. Other
14. PUBLIC PARTICIPATION
15. UNFINISHED BUSINESS
15.A. Board Committee Reports
15.B. Other
16. NEW BUSINESS
16.A. Ratify and approve filling the position of SE Instructional Aide/Flex (Dickinson County)
16.B. Request permission to temporarily hire- All Depts.
16.C. Other
17. INFORMATION AND COMMUNICATIONS
17.A. Departmental Reports
17.B. Superintendent's Report
17.C. Other
18. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: July 12, 2023 at 5:00 PM - Organizational and Regular Meeting
Subject:
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Subject:
2. WELCOME TO GUESTS
Subject:
3. ELECTION OF OFFICERS
Description:
Nominations should be made for President, Vice-President, Secretary, and Treasurer.  The Superintendent will preside over the election.  Due to the numerous signatures required at different times, the Secretary should be available frequently.
Subject:
3.A. President
Subject:
3.B. Vice-President
Subject:
3.C. Secretary
Subject:
3.D. Treasurer
Subject:
4. AGENDA APPROVAL
Description:
After the election of officers, the agenda will be reviewed for additions or deletions.
Subject:
5. ESTABLISH BOARD COMMITTEES
Description:
The proposed 2023-2024 committees are enclosed.  This is based on the 2023-2024 committees with vacancies reflected.  Committee members have the option of remaining on their current committees or opting to sign up for others.  The President usually asks for volunteers to fill any vacant seats.
Subject:
6. SET PER DIEM AND MILEAGE RATE
Description:
Mileage has been adjusted to .655 cents cents per mile to reflect the State and Federal rate effective January 1, 2023.  Board action has allowed the district to reimburse at the current state and federal rates and adjust accordingly if the rates should change.  We are also requesting approval of the Federal "Non-Stardard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov.
Subject:
7. ADOPT REGULAR BOARD MEETING SCHEDULE
Description:
The calendar of board meetings usually occurring on the second Wednesday of each month is enclosed.  Please note that the meetings begin at 5:00 p.m.  The October meeting will be at 9:00 a.m. with the location to be determined.
Subject:
8. APPROVE INVOICE ROTATION SCHEDULE
Description:
The invoice rotation schedule is enclosed.
Subject:
9. DESIGNATION OF FUND DEPOSITORIES
Description:
First National Bank of Iron Mountain
BMO Harris Bank

The list of financial institutions is the usual depositories available for ISD funds.
Subject:
10. SIGNATURE AUTHORIZATIONS
Description:
Authorize Superintendent Huotari to sign contracts, grants, and financial transactions for the DIISD.  Required co-signs will be by the board president or authorized designee.
Subject:
11. DELEGATION OF ELECTION DUTIES
Description:
Election duties are handled by the Dickinson County Clerk as the ISD Election Coordinator (This delegation of duty must be noted in the minutes).
Subject:
12. APPROVAL OF ANNUAL RETAINER CONTRACTS
Subject:
12.A. Law Firms
Description:
Thrun Law; Associates of Clark Hill
Subject:
12.B. Auditor
Description:
Anderson, Tackman & Company
Subject:
12.C. Board relations consultant
Description:
MASB
Subject:
13. ANNUAL BUSINESS
Subject:
13.A. Approval of minutes
Description:
Board action on June 14, 2023, Truth in Taxation & Regular Board Meeting minutes.
Subject:
13.B. Approval of invoices
Description:
Bill Borga will review invoices.  Invoices are on file in the business office.  Board members are welcome to peruse invoices at any time.  Please call Superintendent Huotari.
Subject:
13.C. Financial report and budget adjustments
Description:
Customary and usual.
Subject:
13.D. Other
Subject:
14. PUBLIC PARTICIPATION
Subject:
15. UNFINISHED BUSINESS
Subject:
15.A. Board Committee Reports
Description:
The Building & Site Committee met on June 19, 2023.  The Finance Committee met on June 30, 2023.
Subject:
15.B. Other
Subject:
16. NEW BUSINESS
Subject:
16.A. Ratify and approve filling the position of SE Instructional Aide/Flex (Dickinson County)
Description:
We are requesting the board ratify and approve the hiring of Shannon McLeod at Step 4, pending background checks with a start date of August 28, 2023.  Tricia, Casey, Cailyn and Lisa conducted the interview.
Subject:
16.B. Request permission to temporarily hire- All Depts.
Description:
We are requesting permission to temporarily hire pending full board approval and background checks for any of our open positions for the 2023-2024 fiscal year.  We are requesting this due to the short turn around time to fill positions prior to and during the school year.
Subject:
16.C. Other
Subject:
17. INFORMATION AND COMMUNICATIONS
Subject:
17.A. Departmental Reports
Description:
Does the board need any clarification at this time?
Subject:
17.B. Superintendent's Report
Subject:
17.C. Other
Subject:
18. ADJOURN
This meeting is a meeting of the Board of Education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting.  There is a time for public participation during the meeting as indicated.  If any person requires special accommodations, please advise the Superintendent 24 hours in advance of the meeting - (906) 779-2690.

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