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Meeting Agenda
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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2. WELCOME TO GUESTS
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3. ELECTION OF OFFICERS
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3.A. President
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3.B. Vice-President
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3.C. Secretary
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3.D. Treasurer
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4. AGENDA APPROVAL
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5. ESTABLISH BOARD COMMITTEES
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6. SET PER DIEM AND MILEAGE RATE
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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8. APPROVE INVOICE ROTATION SCHEDULE
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9. DESIGNATION OF FUND DEPOSITORIES
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10. SIGNATURE AUTHORIZATIONS
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11. DELEGATION OF ELECTION DUTIES
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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12.B. Auditor
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12.C. Board relations consultant
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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13.B. Approval of invoices
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13.C. Financial report and budget adjustments
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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15.B. Act on the amended 2022-2023 General Appropriations and authorize millage levy resolution
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15.C. Ratify and approve filling the position of EHS Lead Coordinator (Home Base) (Bates) - ECE
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15.D. Other
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16. NEW BUSINESS
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16.A. Adopt MASB-LTF Aid resolution
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16.B. Ratify and approve employee resignation - BSC
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16.C. Act on recommendation to fill the position of BSC Payroll/Benefits Supervisor - BSC
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16.D. Act on new position and job description - GF
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16.E. Request permission to purchase paper - GF
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16.F. Act on employee retirement request - ECE
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16.G. Act on recommendation to fill the position of Education Careers Instructor - TE
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16.H. Act on recommendation to fill the position of Technical Education Supervisor - TE
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16.I. Request permission to purchase classroom equipment - TE
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16.J. Request permission to purchase staff equipment - TE
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16.K. Request permission to contract electrical work - TE
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16.L. Act on new position and job description - TE
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16.M. Act on recommendation to fill the position of School Social Worker - SE
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16.N. Act on recommendation to fill the position of Instructional Aide (Forest Park) - SE
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16.O. Request permission to temporarily hire - All Depts
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16.P. Request permission to purchase Panorama extension options - GenEd
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16.Q. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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17.B. Superintendent's Report
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17.C. Other
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18. EXECUTIVE SESSION - For the purpose of negotiations
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19. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 13, 2022 at 5:00 PM - Organizational and Regular Meeting | |
| Subject: |
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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| Subject: |
2. WELCOME TO GUESTS
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| Subject: |
3. ELECTION OF OFFICERS
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Description:
Nominations should be made for President, Vice-President, Secretary, and Treasurer. The Superintendent will preside over the election. Due to the numerous signatures required at different times, the Secretary should be available frequently.
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3.A. President
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Description:
Currently Robert Witter
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3.B. Vice-President
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Description:
Currently William Borga
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3.C. Secretary
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Description:
Currently Nancy deKoster
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3.D. Treasurer
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Description:
Currently Marsha Wainio
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4. AGENDA APPROVAL
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Description:
After the election of officers, the agenda will be reviewed for additions or deletions.
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5. ESTABLISH BOARD COMMITTEES
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Description:
The proposed 2022-2023 committees are enclosed. This is based on the 2021-2022 committees and reinstating previous committees. Committee members have the option of remaining on their current committees or opting to sign up for others. An alternate needs to be assigned to each committee. The President usually asks for volunteers to fill any vacant seats.
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6. SET PER DIEM AND MILEAGE RATE
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Description:
Mileage has been adjusted to .625 cents per mile to reflect the State and Federal rate effective July 1, 2022. Board action has allowed the district to reimburse at the current state and federal rates and adjust accordingly if the rates should change. We are also requesting approval of the Federal "Non-Stardard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov.
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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Description:
The calendar of board meetings usually occurring on the second Wednesday of each month is enclosed. Please note that the meetings begin at 5:00 p.m. The October meeting will be at 9:00 a.m. with the location to be determined.
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8. APPROVE INVOICE ROTATION SCHEDULE
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Description:
The invoice rotation schedule is enclosed.
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9. DESIGNATION OF FUND DEPOSITORIES
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Description:
First National Bank of Iron Mountain
BMO Harris Bank The list of financial institutions is the usual depositories available for ISD funds. |
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10. SIGNATURE AUTHORIZATIONS
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Description:
Authorize Superintendent Huotari to sign contracts, grants, and financial transactions for the DIISD. Required co-signs will be by the board president or authorized designee.
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11. DELEGATION OF ELECTION DUTIES
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Description:
Election duties are handled by the Dickinson County Clerk as the ISD Election Coordinator (This delegation of duty must be noted in the minutes).
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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Description:
Thrun Law; Associates of Clark Hill
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12.B. Auditor
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Description:
Anderson, Tackman & Company
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12.C. Board relations consultant
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Description:
MASB
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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Description:
Board action on June 8, 2022, Truth in Taxation & Regular Board Meeting and Executive Sessions minutes, and corrected June 9, 2021, Truth in Taxation & Regular Board Meeting minutes.
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13.B. Approval of invoices
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Description:
Bill Borga will review invoices. Invoices are on file in the business office. Board members are welcome to peruse invoices at any time. Please call Superintendent Huotari.
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13.C. Financial report and budget adjustments
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Description:
Customary and usual.
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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Description:
The Finance Committee met on June 30, 2022, Personnel Committee met on July 7, 2022, and Building & Site Committee met on July 13, 2022, just prior to the board meeting
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15.B. Act on the amended 2022-2023 General Appropriations and authorize millage levy resolution
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Description:
Iron County figures were updated after a discrepancy was discovered. The board must approve the corrected resolution and L-4029.
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15.C. Ratify and approve filling the position of EHS Lead Coordinator (Home Base) (Bates) - ECE
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Description:
We are requesting the board ratify and approve filling the position of Early Head Start Lead Coordinator (Home Base) (Bates) with Charlene Pullen at Step 2 with a start date of July 18, 2022. Casey and Richelle conducted the interview.
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15.D. Other
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16. NEW BUSINESS
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16.A. Adopt MASB-LTF Aid resolution
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Description:
We must adopt a resolution requesting MASB - LTF Aid
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16.B. Ratify and approve employee resignation - BSC
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Description:
We have received a letter of resignation from Katie Dooley, BSC Payroll/Benefits Supervisor, effective July 15, 2022. Superintendent Huotari accepted Katie's resignation on June 13, 2022, and we request that the board ratify and approve the resignation with regret.
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16.C. Act on recommendation to fill the position of BSC Payroll/Benefits Supervisor - BSC
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Description:
We are requesting the board approve the recommendation to promote and fill the position of Payroll Supervisor with Kim Dumke effective 07/18/22. Kim is an internal candidate and will be replacing Katie Dooley.
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16.D. Act on new position and job description - GF
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Description:
Temporary Grant Coordinator job description
The ISD is collaborating with The Office of Educator Excellence within the Michigan Department of Education and looking for in individual to support grant management for the Future Proud Michigan Educator (Future PME) programs. Future PME programs are for individuals interested in becoming teachers, including middle/high school students, paraprofessionals, and support staff. |
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16.E. Request permission to purchase paper - GF
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Description:
We are requesting permission to purchase a truckload of paper for the 2022-23 school year. The cost is not to exceed $30,860.00 through the REMCSave contract. The cost will be billed out to the participating districts (DIISD, IMPS, BTS, & ND).
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16.F. Act on employee retirement request - ECE
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Description:
We have received a letter of intent to retire from Monica Dowdle, Family Service Coordinator, effective July 30th, 2022. Monica has served as a Classroom Coordinator, Early Head Start - Home Visitor, and in her current role over her 23 years with the Department. We request that the board accept her request with regret.
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16.G. Act on recommendation to fill the position of Education Careers Instructor - TE
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Description:
We are requesting the board approve the recommendation to fill the position of Education Careers Instructor with Linnea Johnson at Step 7. The interview team consisted of Jennifer H., Richelle B, and Michael M.
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16.H. Act on recommendation to fill the position of Technical Education Supervisor - TE
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Description:
We are requesting the board to approve the recommendation to fill the position of Technical Education Supervisor with Heidi Charon. The interview team consisted of Jennifer H., Richelle B., and Michael M.
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16.I. Request permission to purchase classroom equipment - TE
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Description:
We are requesting permission to purchase computers and monitors for replacement in the Graphics Lab. The cost is not to exceed $70,000 using the REMCSave contract for Michigan, so this qualifies as competitively bid.
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16.J. Request permission to purchase staff equipment - TE
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Description:
We are requesting permission to purchase computers for the Technical Education staff to replace existing machines, not to exceed $16,000. TechCo will purchase through the REMCSave contract.
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16.K. Request permission to contract electrical work - TE
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Description:
We are requesting permission to contract with the best quote for electrical work in the welding lab. This includes new lights, connecting new fume equipment, and other shop needs not to exceed $10,000. Work is expected to be completed by the beginning of August.
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16.L. Act on new position and job description - TE
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Description:
We are requesting approval of the new position and job description of Early College/Dual Enrollment/Work-based Learning Coordinator. This is a new position as discussed with the Personnel Committee.
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16.M. Act on recommendation to fill the position of School Social Worker - SE
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Description:
We are requesting the board approve the recommendation to fill the position of School Social Worker. Interviews were held on June 14, 2022, and the interview team consisted of Jennifer H., Tricia M., Lisa A, and Richelle B. We recommend hiring Melani Lindbeck at Step 5, Longevity 0, pending background checks. Melani's first day will be the first day of the 2022-2023 school year.
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16.N. Act on recommendation to fill the position of Instructional Aide (Forest Park) - SE
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Description:
We are requesting the board approve the recommendation to fill the position of Instructional Aide (Forest Park). Interviews were held on June 14, 2022, and the interview team consisted of Tricia, Casey, and Lisa A. We recommend hiring Kathryn Peterson to fill the position of Instructional Aide in our Forest Park CI classroom at Step 2, pending background checks and successful passing of the ETS Paraprofessional Assessment. Kathryn's first day will be the first day of the 2022-2023 school year.
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16.O. Request permission to temporarily hire - All Depts
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Description:
We are requesting permission to temporarily hire pending full board approval and background checks for any of our open positions. We are requesting this due to the short turnaround time to fill positions prior to the school year.
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16.P. Request permission to purchase Panorama extension options - GenEd
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Description:
We are requesting permission to purchase the extension of our check-in tool and the portion of the platform that supports that feature from Panorama Education. The cost would be $13,750.
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16.Q. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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Description:
Does the board need any clarification at this time?
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17.B. Superintendent's Report
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17.C. Other
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18. EXECUTIVE SESSION - For the purpose of negotiations
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Description:
ROLL CALL VOTE
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19. ADJOURN
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| This meeting is a meeting of the Board of Education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. If any person requires special accommodations, please advise the Superintendent 24 hours in advance of the meeting - (906) 779-2690. | ||