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Meeting Agenda
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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2. WELCOME TO GUESTS
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3. ELECTION OF OFFICERS
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3.A. President
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3.B. Vice-President
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3.C. Secretary
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3.D. Treasurer
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4. AGENDA APPROVAL
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5. ESTABLISH BOARD COMMITTEES
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6. SET PER DIEM AND MILEAGE RATE
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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8. APPROVE INVOICE ROTATION SCHEDULE
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9. DESIGNATION OF FUND DEPOSITORIES
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10. SIGNATURE AUTHORIZATIONS
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11. DELEGATION OF ELECTION DUTIES
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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12.B. Auditor
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12.C. Board relations consultant
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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13.B. Approval of invoices
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13.C. Financial report and budget adjustments
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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15.B. Ratify and approve filling the position of Instructional Aide - SE
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15.C. Other
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16. NEW BUSINESS
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16.A. Act on recommendation to fill the position of School Social Worker - SE
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16.B. Request permission to hire up to four instructional aides pending full board approval - SE
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16.C. Act on revisions to the EHS, HS, GSR Admission, Attendance, and Withdrawal Procedure - ECE
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16.D. Act on employee resignation - ECE
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16.E. Act on recommendation to fill the position of 200 Day Secretarial/Clerical - TE
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16.F. Request permission to purchase two (2) HAAS Desktop Mills with tooling - TE
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16.G. Request permission to purchase two (2) Miller 350P Aluminum welding systems - TE
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16.H. Act on recommendation to fill the position of General Education Mental Health Provider - GenEd
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16.I. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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17.B. Superintendent's Report
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17.C. Other
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18. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 14, 2021 at 5:00 PM - Organizational and Regular Meeting | |
| Subject: |
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
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| Subject: |
2. WELCOME TO GUESTS
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| Subject: |
3. ELECTION OF OFFICERS
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Description:
Nominations should be made for President, Vice-President, Secretary and Treasurer. The Superintendent will preside over the election. Due to the numerous signatures required at different times, the Secretary should be available frequently.
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3.A. President
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3.B. Vice-President
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3.C. Secretary
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3.D. Treasurer
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4. AGENDA APPROVAL
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Description:
After the election of officers the agenda will be reviewed for additions or deletions.
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5. ESTABLISH BOARD COMMITTEES
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Description:
The proposed 2021-2022 committees are enclosed. This is based on the 2020-2021 committees with vacancies reflected. Committee members have the option of remaining on their current committees or opting to sign up for others. The President usually asks for volunteers to fill any vacant committee seats.
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6. SET PER DIEM AND MILEAGE RATE
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Description:
Mileage has remained at .56 cents per mile to reflect the State and Federal rate effective January 1, 2021. Board action has allowed the district to reimburse at the current State and Federal rate and adjust accordingly if the rate should change. We are also requesting approval of the federal "Non-Standard" Per Diem Allowance for cities that exceed the standard rate, should travel there be required, utilizing the Federal website of www.gsa.gov.
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7. ADOPT REGULAR BOARD MEETING SCHEDULE
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Description:
The calendar of board meetings occurring usually on the second Wednesday of each month is enclosed. Please note that the meetings begin at 5:00 p.m. The October meeting will be at 9:00 a.m. with the location to be determined.
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8. APPROVE INVOICE ROTATION SCHEDULE
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Description:
The invoice rotation schedule is enclosed.
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9. DESIGNATION OF FUND DEPOSITORIES
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Description:
First National Bank of Iron Mountain
BMO Harris Bank The list of financial institutions is the usual depositories available for ISD funds. |
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10. SIGNATURE AUTHORIZATIONS
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Description:
Authorize Superintendent Huotari to sign contracts, grants and financial transactions for the DIISD. Required co-signs will be by the board president or authorized designee.
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11. DELEGATION OF ELECTION DUTIES
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Description:
Election duties are handled by the Dickinson County Clerk as the ISD Election Coordinator. (This delegation of duty must be noted in the minutes.)
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12. APPROVAL OF ANNUAL RETAINER CONTRACTS
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12.A. Law Firms
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Description:
Thrun Law; Barbara Ruga & Associates of Clark Hill
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12.B. Auditor
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Description:
Anderson, Tackman & Company
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12.C. Board relations consultant
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Description:
MASB
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13. ANNUAL BUSINESS
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13.A. Approval of minutes
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Description:
Board action on June 9, 2021, Truth in Taxation & Regular Board Meeting minutes.
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13.B. Approval of invoices
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Description:
Bill Borga will review invoices. Invoices are on file in the business office. Board members are welcome to peruse invoices at any time. Please call Superintendent Huotari.
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13.C. Financial report and budget adjustments
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Description:
Customary and usual
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13.D. Other
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14. PUBLIC PARTICIPATION
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15. UNFINISHED BUSINESS
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15.A. Board Committee Reports
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Description:
The Finance Committee met on June 30, 2021.
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15.B. Ratify and approve filling the position of Instructional Aide - SE
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Description:
We are requesting the board ratify and approve filling the position of Instructional Aide (FP) with Emily Gagne at Step 2, Longevity 0, pending background checks. Emily's first day will be August 23, 2021. Interviews were held on June 21st and the interview team consisted of Tricia, Casey, Lisa Anderson, and Tara Povich.
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15.C. Other
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16. NEW BUSINESS
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16.A. Act on recommendation to fill the position of School Social Worker - SE
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Description:
We are requesting the board approve the recommendation to fill the position of School Social Worker with Suzanne Tusa at Step 3, Longevity 0, pending background checks, with a start date of August 23, 2021. Interviews were held on June 14, 2021, and the interview team consisted of Wendy, Tricia, Lisa Anderson, and Jennifer Huotari.
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16.B. Request permission to hire up to four instructional aides pending full board approval - SE
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Description:
We are requesting permission to hire up to four instructional aides pending full board approval as we have four vacancies in our Forest Park CI Classroom and would like to be able to hire qualified applicants prior to the August board meeting if possible.
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16.C. Act on revisions to the EHS, HS, GSR Admission, Attendance, and Withdrawal Procedure - ECE
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16.D. Act on employee resignation - ECE
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Description:
We have received a letter of resignation from Juli VanPembrook, Assistant Classroom Coordinator (Willis Center). We request the board accept this with regret.
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16.E. Act on recommendation to fill the position of 200 Day Secretarial/Clerical - TE
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Description:
We are requesting the board approve the recommendation to fill the position of 200-day Secretarial/Clerical with Erin Wilmot at Step 2, pending background checks. Erin's first day will be August 9, 2021. Interviews were held on June 20th and the interview team consisted of Michael, Casey, Erich, and Tara Povich.
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16.F. Request permission to purchase two (2) HAAS Desktop Mills with tooling - TE
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Description:
We are requesting permission to purchase two (2) HAAS Desktop Mills with tooling with total cost not to exceed $25,288. The purchase of HAAS mills was recommended by members of the Mechatronics Advisory board. The purchase will be using Marshall Grant funds with a 25% match coming from the district.
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16.G. Request permission to purchase two (2) Miller 350P Aluminum welding systems - TE
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Description:
We are requesting permission to purchase two (2) Miller 350P Aluminum welding systems with total cost not to exceed $16,000. An increasing number of area employers are using aluminum. The purchase of the machines was recommended by members of the Welding Advisory board. This will give our students experience with machines they could encounter in area employment. The purchase will be made using Marshall Grant funds with a 25% match coming from the district.
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16.H. Act on recommendation to fill the position of General Education Mental Health Provider - GenEd
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Description:
We are requesting the board approve the recommendation to fill the position of General Education Mental Health Provider and Liaison with Hannah Simpson, pending completion of the employment process. Wendy, Jennifer, Tara H., and Elisa A. conducted the interview.
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16.I. Other
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17. INFORMATION AND COMMUNICATIONS
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17.A. Departmental Reports
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Description:
Does the board need any clarification at this time?
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17.B. Superintendent's Report
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17.C. Other
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18. ADJOURN
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| This meeting is a meeting of the Board of Education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated. If any person requires special accommodations, please advise the Superintendent 24 hours in advance of the meeting - 779-2690. | ||