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Meeting Agenda
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1. INVOCATION
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2. ROUTINE BUSINESS
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2.A. Pledges of Allegiance to the American and Texas Flags
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3. COMMUNICATIONS FROM CITIZENS
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4. QUESTIONS REGARDING THE CONSENT AGENDA
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5. PRESENTATION ITEMS
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5.A. Recognition of Valedictorian and Salutation: Robert Webb, Acting Principal at Castleberry High School, will recognize Arnoldo Caraveo, Valedictorian and Oscar Dominguez Guerrero, Salutatorian at Castleberry High School.
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5.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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5.B.1. Budget Workshop Session 3: Conducted for preliminary budget development. This is the third of three Budget Work Sessions scheduled.
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5.B.2. Purchase of: One (1) International Corporation, 2020 INTEGRATED CE BUS (PB105) 77 passenger School Bus from Long Horn Bus Sales using the Buy Board Co-Op in the amount of $97,802.00 funded from the general fund.
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5.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
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5.C.1. Curriculum Audit Report Update: A presentation will be given by Renee Smith-Faulkner on the updated Five-Year Curriculum Plan.
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5.D. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
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5.D.1. Capital Improvements Projects Update (2020-21): The report reflects work scheduled to be completed and funds expended through the 2020-21 school year. This includes programming, renovations, and construction projects. Action Item on 6/1/20.
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5.D.2. Replacement Plan (2020-21): Includes items that will be purchased through the Replacement Plan for the 2020-21 school year. Action Item on 6/1/20.
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5.E. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
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5.E.1. Continuation review of Board Policy Audit Review of Local Policies: Presented as an information item are the DBB (LOCAL), DBD (LOCAL), DCD (LOCAL), DFD (LOCAL), DFE (LOCAL) and DGA (LOCAL) policies. Action Item on June 1, 2020.
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6. CLOSED SESSION
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6.A. 551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
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6.B. 551.072 For the purpose of discussing purchase, exchange, lease, or value of real property.
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7. CONSENT AGENDA
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7.A. Consider Approval of Board Minutes from April 13, 2020, for a Regular Board Meeting.
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7.B. Consider Approval of Expenditure Report for the month of April 2020: The attached schedule lists all checks written for the month of April 2020.
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7.C. Consider Approval of the Master Inter-Local Agreement with Region 11 Educational Service Center. The Master Inter-Local Agreement allows Districts to participate in purchasing services through the ESC Region 11 bidding processes.
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7.D. Consider Approval of ESC Region 11 Support Services Contracts for 2020-2021. These contracts include Comprehensive Services, Instructional Services, Library Services, PEIMS and Technology Services.
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7.E. Consider Approval of Canine Team Contract with Interquest Detection Canines for 2020-2021: The district will continue to use Interquest Detection Canines for contraband detection. The contract covers nineteen half day visits to the district. The cost last year was $270.00 per visit. The cost for the 2020-21 school year is $280.00 per visit.
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8. ACTION ITEMS
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8.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
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8.A.1. Consider Approval of New Hire Contract Recommendations: There is one contract recommendation for this meeting as of April 24, 2020.
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8.A.2. Consider Approval of Professional Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education for renewals of professional employee contracts.
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8.A.3. Consider Approval of Teacher Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education for renewals of teacher employee contracts.
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8.A.4. Consider Approval of Probationary Contract Termination: The Superintendent of Schools will present recommendation to the Board of Education to terminate two Probationary teacher contracts in the best interest of the district as recommended by the Superintendent.
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8.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
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8.B.1. Consider Approval of Sale of Retired District Technology Items: The Technology Operations department is seeking approval to dispose of retired technology equipment via online auction or direct sale. Methods of online auction would include Lone Star Auctioneers and eBay.
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8.B.2. Approval of the Instructional Materials Proclamation 2020 regarding course lists for which materials are being adopted, and the publishers considered for the 2020-2021 school year.
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8.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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8.C.1. Consider Approval of the Budget Amendment: This amendment displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendments in Fund 199, 240 and 599 are balanced amendments. The budget amendment is needed to balance functions within the funds for the end of the fiscal year.
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8.C.2. Consider Approval of the 2020-2021 Employee Compensation Plan: The 2020-2021 Compensation Plan includes a proposed increase for each pay grade and teacher hiring schedule. A list of pay grades, the teacher hiring schedule and schedules for stipend and supplemental pay are attached for review.
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8.C.3. Consider Approval of the sale of 4 portable buildings that are located at IMMS. Financial Services advertised RFP# 20-004 for the sale of 4 portable buildings that are located at IMMS. The bids were opened on April 27, 2020 at 2:00 pm.
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8.C.4. Consider Approval of the Purchase of: One (1) International Corporation, 2020 INTEGRATED CE BUS (PB105) 77 passenger School Bus from Long Horn Bus Sales using the Buy Board Co-Op in the amount of $97,802.00 funded from the general fund.
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8.D. Consideration and possible action concerning construction of the Irma Marsh Middle School project.
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8.D.1. Consider Approval of WRA for the design and engineering services for IMMS roof replacement in the amount of $76,725.00. WRA will provide design and engineering services for the roof replacement at Irma Marsh Middle School.
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8.E. Deliberation (and possible action) concerning purchase of real property.
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9. INFORMATION ITEMS
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9.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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9.A.1. Financial Services Executive Director Report:
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9.A.1.a. Investment Report for the quarter ending March 31, 2020: This report shows District investments by fund for the quarter ending March 31, 2020.
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9.A.1.b. Board Budget Report as of March 31, 2020: This report shows Revenue and Expenditures by Fund and Function.
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9.A.1.c. Tarrant County Tax Collection Reports for March 31, 2020: This report reflects the amount of current and delinquent taxes, penalties and interest collected for the month and year to date.
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9.A.2. The Special Education Department received gift card/coupon and merchandise donations from three local businesses or individuals in March. These donations will be used for various training's and support for the teachers throughout the year. Appreciation letters were mailed to various businesses and individuals expressing the department’s appreciation. A list of donations is attached for your information.
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9.A.3. CISD has received a grant in the amount of $10,000 from GENYOUth Foundation to help with the cost of feeding our students during COVID19.
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9.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
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9.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.
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9.B.2. Executive Director of Student Services Annual Report: Includes the Safety & Security Report, Nursing Program Annual Report, and Department of Athletics Program Evaluation (Winter and Spring).
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9.B.2.a. Safety & Security Annual Report: Includes information on safety and police department statistics during the 2019-20 school year.
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9.B.2.b. Nursing Program Annual Report: Includes information on nursing activities during the 2019-20 school year.
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9.B.2.c. Department of Athletics Program Evaluation: Includes a report on Winter and Spring sports for the 2019-20 school year.
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9.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
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9.C.1. Associate Superintendent Annual Report: Includes the BrightBytes Survey Update and Instructional Technology Program Evaluation.
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9.C.1.a. BrightBytes Survey Update: Includes a comparison of Castleberry ISD, Region XI, and Texas school districts in the areas of technology use in the classroom, access to technology, teacher and student skills, and the learning environment based on the BrightBytes evaluation program.
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9.C.1.b. Instructional Technology Program Evaluation: Includes highlights, program improvements, and progress on program solutions for elementary and secondary instructional technology.
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9.C.2. TRUCE Program Evaluation: The 2019-2020 Program Evaluation Report includes program highlights, improvements, and solutions which have taken place over the 2019-2020 academic year.
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9.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
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9.D.1. Review Resignations Received: Ten resignations have been received as of April 24, 2020.
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9.D.2. Auxiliary Services Report: Includes information on auxiliary services and activities during the 2019–2020 school year.
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9.D.3. Transportation Program Report: Includes information on transportation services, statistics and activities during the 2019-2020 school year.
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9.E. Strategic Planning Update for 2016-2021
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9.F. BBB Local, Board of Education three-year terms
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9.G. Eichelbaum Wardell, P.C. Update 4-15-20 and 5-1-20
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9.H. School Board Operating Procedures
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9.I. School Board 2019-2020 Activity Calendar
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9.J. Castleberry ISD Glossary and Abbreviations
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9.K. School Board Agenda Request by Board Members
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9.L. Budget Preparation Timeline 2020-2021
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9.M. Review Student Travel Approvals
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9.N. Board Policy
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10. DISCUSSION ITEM - BOARD OF EDUCATION
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10.A. Pandemic Plan/Action
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11. ESTABLISH NEXT MEETING
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11.A. Monday, June 1, 2020 at 5:30 p.m. - Regular Board Meeting
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12. ADJOURN
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | May 4, 2020 at 5:30 PM - Regular Meeting | |
| Subject: |
1. INVOCATION
|
|
| Subject: |
2. ROUTINE BUSINESS
|
|
| Subject: |
2.A. Pledges of Allegiance to the American and Texas Flags
|
|
| Subject: |
3. COMMUNICATIONS FROM CITIZENS
|
|
| Subject: |
4. QUESTIONS REGARDING THE CONSENT AGENDA
|
|
| Subject: |
5. PRESENTATION ITEMS
|
|
| Subject: |
5.A. Recognition of Valedictorian and Salutation: Robert Webb, Acting Principal at Castleberry High School, will recognize Arnoldo Caraveo, Valedictorian and Oscar Dominguez Guerrero, Salutatorian at Castleberry High School.
|
|
| Subject: |
5.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
5.B.1. Budget Workshop Session 3: Conducted for preliminary budget development. This is the third of three Budget Work Sessions scheduled.
|
|
| Subject: |
5.B.2. Purchase of: One (1) International Corporation, 2020 INTEGRATED CE BUS (PB105) 77 passenger School Bus from Long Horn Bus Sales using the Buy Board Co-Op in the amount of $97,802.00 funded from the general fund.
|
|
| Subject: |
5.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
5.C.1. Curriculum Audit Report Update: A presentation will be given by Renee Smith-Faulkner on the updated Five-Year Curriculum Plan.
|
|
| Subject: |
5.D. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
5.D.1. Capital Improvements Projects Update (2020-21): The report reflects work scheduled to be completed and funds expended through the 2020-21 school year. This includes programming, renovations, and construction projects. Action Item on 6/1/20.
|
|
| Subject: |
5.D.2. Replacement Plan (2020-21): Includes items that will be purchased through the Replacement Plan for the 2020-21 school year. Action Item on 6/1/20.
|
|
| Subject: |
5.E. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
|
|
| Subject: |
5.E.1. Continuation review of Board Policy Audit Review of Local Policies: Presented as an information item are the DBB (LOCAL), DBD (LOCAL), DCD (LOCAL), DFD (LOCAL), DFE (LOCAL) and DGA (LOCAL) policies. Action Item on June 1, 2020.
|
|
| Subject: |
6. CLOSED SESSION
|
|
| Subject: |
6.A. 551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
|
|
| Subject: |
6.B. 551.072 For the purpose of discussing purchase, exchange, lease, or value of real property.
|
|
| Subject: |
7. CONSENT AGENDA
|
|
| Subject: |
7.A. Consider Approval of Board Minutes from April 13, 2020, for a Regular Board Meeting.
|
|
| Subject: |
7.B. Consider Approval of Expenditure Report for the month of April 2020: The attached schedule lists all checks written for the month of April 2020.
|
|
| Subject: |
7.C. Consider Approval of the Master Inter-Local Agreement with Region 11 Educational Service Center. The Master Inter-Local Agreement allows Districts to participate in purchasing services through the ESC Region 11 bidding processes.
|
|
| Subject: |
7.D. Consider Approval of ESC Region 11 Support Services Contracts for 2020-2021. These contracts include Comprehensive Services, Instructional Services, Library Services, PEIMS and Technology Services.
|
|
| Subject: |
7.E. Consider Approval of Canine Team Contract with Interquest Detection Canines for 2020-2021: The district will continue to use Interquest Detection Canines for contraband detection. The contract covers nineteen half day visits to the district. The cost last year was $270.00 per visit. The cost for the 2020-21 school year is $280.00 per visit.
|
|
| Subject: |
8. ACTION ITEMS
|
|
| Subject: |
8.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
|
|
| Subject: |
8.A.1. Consider Approval of New Hire Contract Recommendations: There is one contract recommendation for this meeting as of April 24, 2020.
|
|
| Subject: |
8.A.2. Consider Approval of Professional Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education for renewals of professional employee contracts.
|
|
| Subject: |
8.A.3. Consider Approval of Teacher Contract Renewals: The Superintendent of Schools will present recommendations to the Board of Education for renewals of teacher employee contracts.
|
|
| Subject: |
8.A.4. Consider Approval of Probationary Contract Termination: The Superintendent of Schools will present recommendation to the Board of Education to terminate two Probationary teacher contracts in the best interest of the district as recommended by the Superintendent.
|
|
| Subject: |
8.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
8.B.1. Consider Approval of Sale of Retired District Technology Items: The Technology Operations department is seeking approval to dispose of retired technology equipment via online auction or direct sale. Methods of online auction would include Lone Star Auctioneers and eBay.
|
|
| Subject: |
8.B.2. Approval of the Instructional Materials Proclamation 2020 regarding course lists for which materials are being adopted, and the publishers considered for the 2020-2021 school year.
|
|
| Subject: |
8.C. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
8.C.1. Consider Approval of the Budget Amendment: This amendment displays any necessary budget amendments that should be made due to spending patterns. By law, the District may not exceed the budget amount within “Function” code without prior approval of the Board. The proposed budget amendments in Fund 199, 240 and 599 are balanced amendments. The budget amendment is needed to balance functions within the funds for the end of the fiscal year.
|
|
| Subject: |
8.C.2. Consider Approval of the 2020-2021 Employee Compensation Plan: The 2020-2021 Compensation Plan includes a proposed increase for each pay grade and teacher hiring schedule. A list of pay grades, the teacher hiring schedule and schedules for stipend and supplemental pay are attached for review.
|
|
| Subject: |
8.C.3. Consider Approval of the sale of 4 portable buildings that are located at IMMS. Financial Services advertised RFP# 20-004 for the sale of 4 portable buildings that are located at IMMS. The bids were opened on April 27, 2020 at 2:00 pm.
|
|
| Subject: |
8.C.4. Consider Approval of the Purchase of: One (1) International Corporation, 2020 INTEGRATED CE BUS (PB105) 77 passenger School Bus from Long Horn Bus Sales using the Buy Board Co-Op in the amount of $97,802.00 funded from the general fund.
|
|
| Subject: |
8.D. Consideration and possible action concerning construction of the Irma Marsh Middle School project.
|
|
| Subject: |
8.D.1. Consider Approval of WRA for the design and engineering services for IMMS roof replacement in the amount of $76,725.00. WRA will provide design and engineering services for the roof replacement at Irma Marsh Middle School.
|
|
| Subject: |
8.E. Deliberation (and possible action) concerning purchase of real property.
|
|
| Subject: |
9. INFORMATION ITEMS
|
|
| Subject: |
9.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
9.A.1. Financial Services Executive Director Report:
|
|
| Subject: |
9.A.1.a. Investment Report for the quarter ending March 31, 2020: This report shows District investments by fund for the quarter ending March 31, 2020.
|
|
| Subject: |
9.A.1.b. Board Budget Report as of March 31, 2020: This report shows Revenue and Expenditures by Fund and Function.
|
|
| Subject: |
9.A.1.c. Tarrant County Tax Collection Reports for March 31, 2020: This report reflects the amount of current and delinquent taxes, penalties and interest collected for the month and year to date.
|
|
| Subject: |
9.A.2. The Special Education Department received gift card/coupon and merchandise donations from three local businesses or individuals in March. These donations will be used for various training's and support for the teachers throughout the year. Appreciation letters were mailed to various businesses and individuals expressing the department’s appreciation. A list of donations is attached for your information.
|
|
| Subject: |
9.A.3. CISD has received a grant in the amount of $10,000 from GENYOUth Foundation to help with the cost of feeding our students during COVID19.
|
|
| Subject: |
9.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
9.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.
|
|
| Subject: |
9.B.2. Executive Director of Student Services Annual Report: Includes the Safety & Security Report, Nursing Program Annual Report, and Department of Athletics Program Evaluation (Winter and Spring).
|
|
| Subject: |
9.B.2.a. Safety & Security Annual Report: Includes information on safety and police department statistics during the 2019-20 school year.
|
|
| Subject: |
9.B.2.b. Nursing Program Annual Report: Includes information on nursing activities during the 2019-20 school year.
|
|
| Subject: |
9.B.2.c. Department of Athletics Program Evaluation: Includes a report on Winter and Spring sports for the 2019-20 school year.
|
|
| Subject: |
9.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
9.C.1. Associate Superintendent Annual Report: Includes the BrightBytes Survey Update and Instructional Technology Program Evaluation.
|
|
| Subject: |
9.C.1.a. BrightBytes Survey Update: Includes a comparison of Castleberry ISD, Region XI, and Texas school districts in the areas of technology use in the classroom, access to technology, teacher and student skills, and the learning environment based on the BrightBytes evaluation program.
|
|
| Subject: |
9.C.1.b. Instructional Technology Program Evaluation: Includes highlights, program improvements, and progress on program solutions for elementary and secondary instructional technology.
|
|
| Subject: |
9.C.2. TRUCE Program Evaluation: The 2019-2020 Program Evaluation Report includes program highlights, improvements, and solutions which have taken place over the 2019-2020 academic year.
|
|
| Subject: |
9.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
|
|
| Subject: |
9.D.1. Review Resignations Received: Ten resignations have been received as of April 24, 2020.
|
|
| Subject: |
9.D.2. Auxiliary Services Report: Includes information on auxiliary services and activities during the 2019–2020 school year.
|
|
| Subject: |
9.D.3. Transportation Program Report: Includes information on transportation services, statistics and activities during the 2019-2020 school year.
|
|
| Subject: |
9.E. Strategic Planning Update for 2016-2021
|
|
| Subject: |
9.F. BBB Local, Board of Education three-year terms
|
|
| Subject: |
9.G. Eichelbaum Wardell, P.C. Update 4-15-20 and 5-1-20
|
|
| Subject: |
9.H. School Board Operating Procedures
|
|
| Subject: |
9.I. School Board 2019-2020 Activity Calendar
|
|
| Subject: |
9.J. Castleberry ISD Glossary and Abbreviations
|
|
| Subject: |
9.K. School Board Agenda Request by Board Members
|
|
| Subject: |
9.L. Budget Preparation Timeline 2020-2021
|
|
| Subject: |
9.M. Review Student Travel Approvals
|
|
| Subject: |
9.N. Board Policy
|
|
| Subject: |
10. DISCUSSION ITEM - BOARD OF EDUCATION
|
|
| Subject: |
10.A. Pandemic Plan/Action
|
|
| Subject: |
11. ESTABLISH NEXT MEETING
|
|
| Subject: |
11.A. Monday, June 1, 2020 at 5:30 p.m. - Regular Board Meeting
|
|
| Subject: |
12. ADJOURN
|
|