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Meeting Agenda
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. INVOCATION
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3. ROUTINE BUSINESS
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3.A. Pledges of Allegiance to the American and Texas Flags
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4. COMMUNICATIONS FROM CITIZENS
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5. QUESTIONS REGARDING THE CONSENT AGENDA
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6. PRESENTATION ITEMS
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6.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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6.A.1. 2020-2021 Employee Compensation Plan: The 2020-2021 Compensation Plan includes a proposed increase for each pay grade and teacher hiring schedule. A list of pay grades, the teacher hiring schedule and schedules for stipend and supplemental pay are attached for review.
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6.A.2. Budget Workshop Session 2: Conducted for preliminary budget development. This is the second of three budget work sessions scheduled.
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6.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
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6.B.1. Remote Learning Plan Update: Renee Smith-Faulkner, Associate Superintendent, will present an update on the Remote Learning Plan implemented on March 23rd.
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6.B.2. CISD Academic Planning Guide COVID-19 Adjustment: Share with the Board of Education an adjustment to Grade Point Computation – Class Rank section of the Academic Planning Guide to the district’s transition to Remote Learning. This adjustment is needed due to the governor’s order for the district to remain closed through May 4, 2020.
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6.B.3. CISD Remote Learning Grading Guidelines: Share with the Board of Education changes to the grading guidelines to compliment the district’s remote learning program during the COVID-19 pandemic. This adjustment is needed due to the governor’s order for the district to remain closed through May 4, 2020.
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7. CLOSED SESSION
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7.A. 551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
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7.B. 551.072 For the purpose of discussing purchase, exchange, lease, or value of real property.
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8. CONSENT AGENDA
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8.A. Consider Approval of Board Minutes from March 9, 2020, for a Regular Board Meeting, March 16, 2020, for an Emergency Board Meeting, March 23, 2020, for an Emergency Board Meeting, and March 30, 2020, for a Special Board Meeting.
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8.B. Consider Approval of the Expenditure Report for the month of March 2020: The attached schedule lists all checks written for the month of March 2020.
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8.C. Consider Approval of Extending Hankins, Eastup, Deaton, Tonn & Seay to Provide Auditing Services to CISD for Fiscal Year 2020: Hankins, Eastup, Deaton, Tonn & Seay was selected from CSP#18-008 for the 2020 fiscal year audit with four (4) possible successive one (1) year extensions, based on the long range needs of the District and mutual consent of both parties not to exceed five (5) years total. This will be the 1st year for the extended service agreement. We have a good working relationship with Hankins, Eastup, Deaton, Tonn & Seay and are pleased with the auditing service they provide the District.
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8.D. Consider Approval of Extending the Contract for the Purchase of Fuel: Quick Trip was selected for the District’s fuel provider in April 2017. The pricing from advertised RFP #18-001 will remain in effect for one (1) additional twelve (12) month period.
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8.E. Consider Approval of Extending the Contracts for the Purchase of Custodial Supplies: Baxter as primary vendor. Supplyworks is the now doing business as The Home Depot Pro as secondary vendor, Staples and all other vendors as supplemental vendors. The pricing from advertised RFP #61317 will remain in effect for one (1) additional twelve (12) month period.
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8.F. Consider Approval of Extending the Contracts for the Purchase of Office Supplies and Furniture: Staples as primary vendor. Martin’s Office Supply as secondary vendor and all other vendors as supplemental vendors. The pricing from RFP# 18-003 will remain in effect for one (1) additional twelve (12) month period. School supplies that are specialized for the classroom will be purchased through cooperative vendors.
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9. ACTION ITEMS
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9.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
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9.A.1. Consider Approval of New Hire Contract Recommendations: There are five contract recommendations for this meeting as of April 3, 2020.
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9.A.2. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.
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9.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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9.B.1. Consider Approval of the Instructional Materials Allotment and TEKS Certification for 2020-2021: Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills. Districts and open-enrollment charter schools will be unable to order 2020-2021 instructional materials through EMAT until the certification has been received by the Texas Education Agency. The certification form must be presented to the district or open-enrollment charter's local board of trustees or governing body. The superintendent, local board president, and board secretary are required to sign the form before it is submitted to TEA.
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9.B.2. Consider approval of a Food Service Management Company: Financial Services advertised RFP#20-001 for Food Service Management. The bids were opened on March 24, 2020 at 2:00 pm.
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9.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
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9.C.1. Consider Approval of Field Turf Installation at Irma Marsh Middle School Installation of Field Turf at Irma Marsh Middle School from Paragon Sports Company (Buy Board Purchasing Cooperative: #560 18) in the amount of $1,118,228. The scope of work scheduled to be completed and funds expended through the 2020-21 school year.
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9.C.2. Consider Approval of a Paving Company: Financial Services advertised RFP# 20-002 for Paving Replacement at IMMS. The bids were opened on March 26, 2020 at 2:00 pm.
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9.C.3. Consider Approval of a Roofing Company: Financial Services advertised RFP# 20-003 for Roofing Replacement at IMMS. The bids were opened on March 26, 2020 at 2:00 pm.
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9.C.4. Consider Approval of Sale (Online Auction) of District Furniture & Equipment: Lone Star Auctioneers is a certified small business headquartered in the Metroplex. Lone Star’s Online Auction is a full-service firm providing a full range of auction services to all levels of government: city, county, state and federal. For city and county governments and school districts, Lone Star sells office equipment, furniture, and surplus vehicles.
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9.D. Deliberation (and possible action) concerning purchase of real property.
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10. INFORMATION ITEMS
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10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
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10.A.1. Purchasing Cooperatives Memberships and Related Costs: The attached schedule includes purchasing cooperative memberships and the related cost and rebates for Castleberry ISD in the 2019-2020 fiscal year.
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10.A.2. The Castleberry Athletic Department received a donation totaling $5,800.00: The Castleberry Athletic Booster Club donation is to help with Athletic Sports Wraps.
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10.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
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10.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.
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10.B.2. Capital Improvements Projects Update (2020-21): The report reflects work scheduled to be completed and funds expended through the 2020-21 school year. This includes programming, renovations, and construction projects. Discussion Item on 5/4/2020; Action Item on 6/1/20.
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10.B.3. Replacement Plan (2020-21): Includes items that will be purchased through the Replacement Plan for the 2020-21 school year. Discussion Item on 5/4/2020; Action Item on 6/1/20.
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10.B.4. Energy Performance Updates from Ideal Impact, Inc. The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.
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10.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
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10.C.1. Associate Superintendent of Teaching, Learning, and Innovation Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the areas of Technology Network/Infrastructure, Library Media, Community Relations, and the Fall PEIMS Submission.
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10.C.1.a. Library Media Program Information: Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan.
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10.C.1.b. Community Relations Information: Includes information on how CISD communicates information to students, parents, employees, and the community.
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10.C.1.c. Fall 2019 PEIMS Information: The Fall PEIMS 2019 final submission was completed in January 2020. Reports are attached showing student and staff data for Fall PEIMS 2019 which includes a comparison of the past five years.
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10.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
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10.D.1. Review Resignations Received: Eight resignations have been received as of April 3, 2020.
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10.D.2. Continuation review of Board Policy Audit Review of Local Policies: Presented as an information item are the DBB (LOCAL), DBD (LOCAL), DCD (LOCAL), DFD (LOCAL), DFE (LOCAL) and DGA (LOCAL) policies. Discussion Item on May 4, 2020.
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10.E. Strategic Planning Update for 2016-2021
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10.F. BBB Local, Board of Education three-year terms
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10.G. Eichelbaum Wardell, P.C. Update 3-15-20 and 4-1-20
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10.H. School Board Operating Procedures
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10.I. School Board 2019-2020 Activity Calendar
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10.J. Castleberry ISD Glossary and Abbreviations
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10.K. School Board Agenda Request by Board Members
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10.L. Budget Preparation Timeline 2020-2021
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10.M. Review Student Travel Approvals
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10.N. Board Policy
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11. DISCUSSION ITEM - BOARD OF EDUCATION
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11.A. Pandemic Plan/Action
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12. ESTABLISH NEXT MEETING
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12.A. Monday, March 23, 2020 at 6:00 p.m. for Leadership Academy (Canceled)
Monday, May 4, 2020 at 5:30 p.m. - Regular Board Meeting |
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13. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 13, 2020 at 5:30 PM - Regular Meeting | |
| Subject: |
1. CALL TO ORDER AND ESTABLISH A QUORUM
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|
| Subject: |
2. INVOCATION
|
|
| Subject: |
3. ROUTINE BUSINESS
|
|
| Subject: |
3.A. Pledges of Allegiance to the American and Texas Flags
|
|
| Subject: |
4. COMMUNICATIONS FROM CITIZENS
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|
| Subject: |
5. QUESTIONS REGARDING THE CONSENT AGENDA
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|
| Subject: |
6. PRESENTATION ITEMS
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|
| Subject: |
6.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
6.A.1. 2020-2021 Employee Compensation Plan: The 2020-2021 Compensation Plan includes a proposed increase for each pay grade and teacher hiring schedule. A list of pay grades, the teacher hiring schedule and schedules for stipend and supplemental pay are attached for review.
|
|
| Subject: |
6.A.2. Budget Workshop Session 2: Conducted for preliminary budget development. This is the second of three budget work sessions scheduled.
|
|
| Subject: |
6.B. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
6.B.1. Remote Learning Plan Update: Renee Smith-Faulkner, Associate Superintendent, will present an update on the Remote Learning Plan implemented on March 23rd.
|
|
| Subject: |
6.B.2. CISD Academic Planning Guide COVID-19 Adjustment: Share with the Board of Education an adjustment to Grade Point Computation – Class Rank section of the Academic Planning Guide to the district’s transition to Remote Learning. This adjustment is needed due to the governor’s order for the district to remain closed through May 4, 2020.
|
|
| Subject: |
6.B.3. CISD Remote Learning Grading Guidelines: Share with the Board of Education changes to the grading guidelines to compliment the district’s remote learning program during the COVID-19 pandemic. This adjustment is needed due to the governor’s order for the district to remain closed through May 4, 2020.
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|
| Subject: |
7. CLOSED SESSION
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|
| Subject: |
7.A. 551.074 For the purpose of considering appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints against a public officer.
|
|
| Subject: |
7.B. 551.072 For the purpose of discussing purchase, exchange, lease, or value of real property.
|
|
| Subject: |
8. CONSENT AGENDA
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|
| Subject: |
8.A. Consider Approval of Board Minutes from March 9, 2020, for a Regular Board Meeting, March 16, 2020, for an Emergency Board Meeting, March 23, 2020, for an Emergency Board Meeting, and March 30, 2020, for a Special Board Meeting.
|
|
| Subject: |
8.B. Consider Approval of the Expenditure Report for the month of March 2020: The attached schedule lists all checks written for the month of March 2020.
|
|
| Subject: |
8.C. Consider Approval of Extending Hankins, Eastup, Deaton, Tonn & Seay to Provide Auditing Services to CISD for Fiscal Year 2020: Hankins, Eastup, Deaton, Tonn & Seay was selected from CSP#18-008 for the 2020 fiscal year audit with four (4) possible successive one (1) year extensions, based on the long range needs of the District and mutual consent of both parties not to exceed five (5) years total. This will be the 1st year for the extended service agreement. We have a good working relationship with Hankins, Eastup, Deaton, Tonn & Seay and are pleased with the auditing service they provide the District.
|
|
| Subject: |
8.D. Consider Approval of Extending the Contract for the Purchase of Fuel: Quick Trip was selected for the District’s fuel provider in April 2017. The pricing from advertised RFP #18-001 will remain in effect for one (1) additional twelve (12) month period.
|
|
| Subject: |
8.E. Consider Approval of Extending the Contracts for the Purchase of Custodial Supplies: Baxter as primary vendor. Supplyworks is the now doing business as The Home Depot Pro as secondary vendor, Staples and all other vendors as supplemental vendors. The pricing from advertised RFP #61317 will remain in effect for one (1) additional twelve (12) month period.
|
|
| Subject: |
8.F. Consider Approval of Extending the Contracts for the Purchase of Office Supplies and Furniture: Staples as primary vendor. Martin’s Office Supply as secondary vendor and all other vendors as supplemental vendors. The pricing from RFP# 18-003 will remain in effect for one (1) additional twelve (12) month period. School supplies that are specialized for the classroom will be purchased through cooperative vendors.
|
|
| Subject: |
9. ACTION ITEMS
|
|
| Subject: |
9.A. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
|
|
| Subject: |
9.A.1. Consider Approval of New Hire Contract Recommendations: There are five contract recommendations for this meeting as of April 3, 2020.
|
|
| Subject: |
9.A.2. Consider Approval of Renewals, Proposed Non-renewals, No Actions and Terminations: The Superintendent of Schools will present recommendations to the Board of Education for renewals, proposed non-renewals, and no actions of professional employee contracts.
|
|
| Subject: |
9.B. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
9.B.1. Consider Approval of the Instructional Materials Allotment and TEKS Certification for 2020-2021: Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills. Districts and open-enrollment charter schools will be unable to order 2020-2021 instructional materials through EMAT until the certification has been received by the Texas Education Agency. The certification form must be presented to the district or open-enrollment charter's local board of trustees or governing body. The superintendent, local board president, and board secretary are required to sign the form before it is submitted to TEA.
|
|
| Subject: |
9.B.2. Consider approval of a Food Service Management Company: Financial Services advertised RFP#20-001 for Food Service Management. The bids were opened on March 24, 2020 at 2:00 pm.
|
|
| Subject: |
9.C. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
9.C.1. Consider Approval of Field Turf Installation at Irma Marsh Middle School Installation of Field Turf at Irma Marsh Middle School from Paragon Sports Company (Buy Board Purchasing Cooperative: #560 18) in the amount of $1,118,228. The scope of work scheduled to be completed and funds expended through the 2020-21 school year.
|
|
| Subject: |
9.C.2. Consider Approval of a Paving Company: Financial Services advertised RFP# 20-002 for Paving Replacement at IMMS. The bids were opened on March 26, 2020 at 2:00 pm.
|
|
| Subject: |
9.C.3. Consider Approval of a Roofing Company: Financial Services advertised RFP# 20-003 for Roofing Replacement at IMMS. The bids were opened on March 26, 2020 at 2:00 pm.
|
|
| Subject: |
9.C.4. Consider Approval of Sale (Online Auction) of District Furniture & Equipment: Lone Star Auctioneers is a certified small business headquartered in the Metroplex. Lone Star’s Online Auction is a full-service firm providing a full range of auction services to all levels of government: city, county, state and federal. For city and county governments and school districts, Lone Star sells office equipment, furniture, and surplus vehicles.
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| Subject: |
9.D. Deliberation (and possible action) concerning purchase of real property.
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|
| Subject: |
10. INFORMATION ITEMS
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|
| Subject: |
10.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
10.A.1. Purchasing Cooperatives Memberships and Related Costs: The attached schedule includes purchasing cooperative memberships and the related cost and rebates for Castleberry ISD in the 2019-2020 fiscal year.
|
|
| Subject: |
10.A.2. The Castleberry Athletic Department received a donation totaling $5,800.00: The Castleberry Athletic Booster Club donation is to help with Athletic Sports Wraps.
|
|
| Subject: |
10.B. Consider All Matters related to Student Services/Auxiliary Services, including but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
10.B.1. Capital Improvements Projects Update (2019-20): The Projects Report reflects work scheduled to be completed and funds expended through the 2019-20 school year.
|
|
| Subject: |
10.B.2. Capital Improvements Projects Update (2020-21): The report reflects work scheduled to be completed and funds expended through the 2020-21 school year. This includes programming, renovations, and construction projects. Discussion Item on 5/4/2020; Action Item on 6/1/20.
|
|
| Subject: |
10.B.3. Replacement Plan (2020-21): Includes items that will be purchased through the Replacement Plan for the 2020-21 school year. Discussion Item on 5/4/2020; Action Item on 6/1/20.
|
|
| Subject: |
10.B.4. Energy Performance Updates from Ideal Impact, Inc. The report includes energy updates from Ideal Impact, Inc. which includes information gathered from campus walkthroughs (system & thermostat programming, weatherization, etc.) and data collection.
|
|
| Subject: |
10.C. Consider All Matters related to Teaching, Learning, and Innovation, including, but not limited to reports, finances, and/or proposals.
|
|
| Subject: |
10.C.1. Associate Superintendent of Teaching, Learning, and Innovation Report: Includes the Program Highlights, Program Improvements, and Program Solutions in the areas of Technology Network/Infrastructure, Library Media, Community Relations, and the Fall PEIMS Submission.
|
|
| Subject: |
10.C.1.a. Library Media Program Information: Includes highlights of the district-wide Library Media Program and progress on the Library Media Improvement Plan.
|
|
| Subject: |
10.C.1.b. Community Relations Information: Includes information on how CISD communicates information to students, parents, employees, and the community.
|
|
| Subject: |
10.C.1.c. Fall 2019 PEIMS Information: The Fall PEIMS 2019 final submission was completed in January 2020. Reports are attached showing student and staff data for Fall PEIMS 2019 which includes a comparison of the past five years.
|
|
| Subject: |
10.D. Consider All Matters Incident and/or related to Public Officers and Employees, including but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.
|
|
| Subject: |
10.D.1. Review Resignations Received: Eight resignations have been received as of April 3, 2020.
|
|
| Subject: |
10.D.2. Continuation review of Board Policy Audit Review of Local Policies: Presented as an information item are the DBB (LOCAL), DBD (LOCAL), DCD (LOCAL), DFD (LOCAL), DFE (LOCAL) and DGA (LOCAL) policies. Discussion Item on May 4, 2020.
|
|
| Subject: |
10.E. Strategic Planning Update for 2016-2021
|
|
| Subject: |
10.F. BBB Local, Board of Education three-year terms
|
|
| Subject: |
10.G. Eichelbaum Wardell, P.C. Update 3-15-20 and 4-1-20
|
|
| Subject: |
10.H. School Board Operating Procedures
|
|
| Subject: |
10.I. School Board 2019-2020 Activity Calendar
|
|
| Subject: |
10.J. Castleberry ISD Glossary and Abbreviations
|
|
| Subject: |
10.K. School Board Agenda Request by Board Members
|
|
| Subject: |
10.L. Budget Preparation Timeline 2020-2021
|
|
| Subject: |
10.M. Review Student Travel Approvals
|
|
| Subject: |
10.N. Board Policy
|
|
| Subject: |
11. DISCUSSION ITEM - BOARD OF EDUCATION
|
|
| Subject: |
11.A. Pandemic Plan/Action
|
|
| Subject: |
12. ESTABLISH NEXT MEETING
|
|
| Subject: |
12.A. Monday, March 23, 2020 at 6:00 p.m. for Leadership Academy (Canceled)
Monday, May 4, 2020 at 5:30 p.m. - Regular Board Meeting |
|
| Subject: |
13. ADJOURN
|
|