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Meeting Agenda
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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IV. APPROVAL OF AGENDA
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, October 6, 2026: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
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VII. PRINCIPALS' REPORTS
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VIII. OLD BUSINESS
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VIII.A. Step Up to Writing Final Adoption - Dr. Koerperich
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IX. NEW BUSINESS
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IX.A. Indian Community Participation - Dr. Koerperich
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IX.B. Impact Aid Program Indian Policies and Procedures (IPPs) - Dr. Koerperich
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IX.C. Annual Review & Approval of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG Indian Education - Dr. Koerperich
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IX.D. Instructional Time Model Second Public Hearing and Adoption - Dr. Koerperich
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IX.E. Annual Financial Report - Dr. Koerperich
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IX.F. Student Teacher - Dr. Koerperich
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IX.G. Student Teaching - Dr. Koerperich
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IX.H. Qualified Evaluator - Dr. Koerperich
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IX.I. Minimum Wage Increase Beginning January 1, 2027 - Dr. Koerperich
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IX.J. Clerical Assistant/Student Activities Job Description- Dr. Koerperich
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IX.K. Policy Adoption First Reading - Dr. Koerperich
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IX.L. ASBA Policy Deletions- Dr. Koerperich
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
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X.A.2. Classified Employment - Hiring
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
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X.A.5. Extra Duty
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X.A.6. Volunteers
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X.B. Professional Leave
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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X.C.2. Payroll and Expense vouchers:
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X.C.3. Personnel Pay
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X.D. Fundraisers/Club Approvals/Food Purchases
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X.E. Gifts and Donations
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- Action may be called to discuss Superintendent Performance Pay.
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XI. Administrative/Board/Staff Report
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XII. Executive Session
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XIII. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 6, 2026 at 6:00 PM - Regular Meeting of the Governing Board | |
| Subject: |
I. CALL TO ORDER and PLEDGE
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| Subject: |
II. ROLL CALL
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Description:
Members of the Board
Craig Stuart, President Linda Yazzie, Vice-President Claudia Jackson Debbie Shumway Alfred Clark Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Touchstone Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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| Subject: |
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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Description:
Recommendation: Approve the minutes of the September 8, 2026 regular Governing Board meeting as presented.
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| Subject: |
IV. APPROVAL OF AGENDA
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Description:
Recommendation: Approve the agenda for the October 6, 2025 Governing Board meeting as presented.
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| Subject: |
V. CALL TO PUBLIC
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| Subject: |
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, October 6, 2026: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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| Subject: |
VI. REPORTS
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Description:
Indian Wells Student Council
Indian Education - Ms. Gover
Annual Financial Report - Mrs. Maestas
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| Subject: |
VII. PRINCIPALS' REPORTS
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Description:
Motion to accept the Principals' Reports as presented.
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| Subject: |
VIII. OLD BUSINESS
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| Subject: |
VIII.A. Step Up to Writing Final Adoption - Dr. Koerperich
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Description:
The Holbrook School District is requesting the final adoption of Step Up to Writing. Step Up to Writing is a supplemental writing program for elementary writing instruction. The 60-day review materials are included in the back-up materials and was posted on the district website under 60-day review materials.
Recommendation: Discussion and consideration to approve Step Up to Writing for final adoption as presented. |
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| Subject: |
IX. NEW BUSINESS
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| Subject: |
IX.A. Indian Community Participation - Dr. Koerperich
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Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in school programs. In addition, Policy KJG requires our District to give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. We are requesting to act upon these actions at this time.
Recommendation: Discussion and consideration to present the 2026 Tribal Consultation Report. Discussion and consideration to take public comments from the representatives of Native students according to Policy IHBJ and provide Governing Board recommendations to the district administration team based on public comments. |
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IX.B. Impact Aid Program Indian Policies and Procedures (IPPs) - Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board review & approval of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.
Recommendation: Discussion and consideration to review and approve the current Indian Policies and Procedures as presented. |
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| Subject: |
IX.C. Annual Review & Approval of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG Indian Education - Dr. Koerperich
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Description:
In accordance with the U.S. Department of Education and HUSD #3 Governing Board Policy IHBJ we are requesting Governing Board review of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG to ensure that it meets all minimum standards in continuing to provide adequate levels of Indian community participation throughout the Holbrook School District.
Recommendation: Discussion and consideration to approve Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG as presented. |
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IX.D. Instructional Time Model Second Public Hearing and Adoption - Dr. Koerperich
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Description:
The Holbrook School District is requesting to hold a public hearing on updates to the HUSD #3 Instructional Time Model (ITM) aligned to instructional time flexibility provided by HB 2862. The Instructional Time Model (ITM) allows for up to forty-percent of instructional time to be remote or virtual if the district chooses such an instructional platform.
Recommendation: Discussion and consideration to hold discussion on the Instructional Time Model (ITM); as well as, take public comment pertaining to Instructional Time Models for HUSD #3. Motion to approve the Holbrook USD #3 Instructional Time Model to be submitted to the Arizona Department of Education School Finance as presented. |
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IX.E. Annual Financial Report - Dr. Koerperich
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Description:
The FY26 Annual Financial Report (AFR) is ready for review and approval including the Food Service Annual Financial Report, Desegregation Report, School Level Report, Career and Technical Education Report, K-3 Reading Report and Classroom Site Fund Narrative. Per state statute (ARS 15-904), the Annual Financial Report shall be prepared for Governing Board review and submitted to the Arizona Department of Education by October 15th. The AFR contains budgeted and actual expenditures for the preceding fiscal year. Additionally, Holbrook Unified School District will provide a link to the ADE website from the District budget website page where this information can be obtained.
Recommendation: Discussion and consideration to approve the FY 26 Annual Financial Report as presented. |
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IX.F. Student Teacher - Dr. Koerperich
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Description:
Ms. Zoe Daniels is requesting to student teach at Hulet Elementary School during the second semester of the 2026–2027 school year. Ms. Daniels has proper fingerprint clearance.
Recommendation: Discussion and consideration to approve Zoe Daniels to student teach at Hulet Elementary School during the second semester of the 2026–2027 school year. |
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IX.G. Student Teaching - Dr. Koerperich
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Description:
Ms. Arlinda Johnson, Elementary Major at Northern Arizona University, has requested a student teach placement at Indian Wells Elementary during the spring semester of SY 26-27. Ms. Johnson has met all criteria to student teach in first grade.
Recommendation: Discussion and consideration to approve Ms. Arlinda Johnson to student teach at Indian Wells Elementary during the fall semester of SY 26-27. |
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| Subject: |
IX.H. Qualified Evaluator - Dr. Koerperich
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Description:
The Holbrook School District is recommending Noah Johnson as a qualified evaluator. Mr. Johnson has completed the Arizona School Administrator qualified evaluator training.
Recommendation: Discussion and consideration to approve Noah Johnson as a qualified evaluator. |
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| Subject: |
IX.I. Minimum Wage Increase Beginning January 1, 2027 - Dr. Koerperich
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Description:
The Fair Wages and Healthy Families Act established an annual increase in minimum wage based on inflation. The increase, beginning January 1, 2027, will be at the rate of $15.65 per hour. We are requesting Governing Board approval to add addendums to the minimum wage hourly rate employee's Notice of Appointments to reflect the new minimum wage increase.
Recommendation: Discussion and consideration to approve the Fair Wages and Healthy Families Act minimum wage increase for minimum wage employees beginning January 1, 2027. |
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IX.J. Clerical Assistant/Student Activities Job Description- Dr. Koerperich
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Description:
The Holbrook School District is requesting to revise the Clerical Assistant/Student Activities Assistant job description as presented. The position is being recommended as a 12-month position at 40 hours per week. The job description is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Clerical Assistant/Student Activities Assistant job description as presented. |
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IX.K. Policy Adoption First Reading - Dr. Koerperich
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Description:
The Arizona School Board Association & HUSD #3 are recommending policy adoptions for the following policies for first reading: DGD. DGD-R, & DGD-E Credit Cards, DIE Audits/Financial Monitoring, EE & EE-R Transportation Services, EEAE, EEAE-EA, EEAE-EB, EEAE-R Bus Safety and Student Conduct, EEAEA Bus Driver Requirements, Training and Responsibilities, EEAEB Bus Inspection and Maintenance, EEA Student Transportation, EEB Business and Personnel Transporation Services and Records and Reports and GCD Professional Staff Vacations and Holidays.
Recommendation: Discussion and consideration to approve policy updates to Policies DGD. DGD-R, & DGD-E Credit Cards, DIE Audits/Financial Monitoring, EE & EE-R Transportation Services, EEAE, EEAE-EA, EEAE-EB, EEAE-R Bus Safety and Student Conduct, EEAEA Bus Driver Requirements, Training and Responsibilities, EEAEB Bus Inspection and Maintenance, EEA Student Transportation, EEB Business and Personnel Transporation Services and Records and Reports as presented. |
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| Subject: |
IX.L. ASBA Policy Deletions- Dr. Koerperich
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Description:
The Arizona School Board Association is revising policies in which some policies will be combined with other policies and therefore, can be deleted from the policy manual. The Holbrook School District is requesting first reading to delete the following policies: EBAA and EBAA-R Reporting of Hazard/Warning Systems, EBCD and EBCD- R Weather Related and Emergency Closings, ED Materials and Equipment Management, EDBA Maintenance and Controls of Instructional Materials, EEAA Walkers and Riders, EEAEAA, EEAEAA-E, EEAEAA-R Drug and Alchol Testing of Transportation Employees, EEAEC Student Conduct on School Buses, EEAF Special Use of Buses, EEAG and EEAG-R Student Transportation in Private Vehicles, and EEBD Business Transportation Records and Reports.
Recommendation: Discussion and consideration to approve the deletion of EBAA and EBAA-R Reporting of Hazard/Warning Systems, EBCD and EBCD- R Weather Related and Emergency Closings, ED Materials and Equipment Management, EDBA Maintenance and Controls of Instructional Materials, EEAA Walkers and Riders, EEAEAA, EEAEAA-E, EEAEAA-R Drug and Alchol Testing of Transportation Employees, EEAEC Student Conduct on School Buses, EEAF Special Use of Buses, EEAG and EEAG-R Student Transportation in Private Vehicles, and EEBD Business Transportation Records and Reports for first reading as presented. |
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| Subject: |
X. Consent Agenda
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| Subject: |
X.A. Personnel
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| Subject: |
X.A.1. Classified Resignation/Retirement/Termination
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Description:
Begody, Charmarie - HHS, Academic Advisor, Resignation
John, Jessica - District Office, Student Activities Assistant, Resignation 09/28/26 Padilla, Sandra - HJHS, A-Team, Resignation 09/25/26 |
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X.A.2. Classified Employment - Hiring
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Description:
Baker, Daniel - Transportation, Mechanic Helper
Baloo, Jayden - HHS, Custodian - Student Worker Begay, Lance - HHS, Custodian - Student Worker Chee, Erika - Indian Wells, Before School Supervisor Belin, Adrienne - Food Services, Substitute Cafeteria Worker Eldredge, Ellizabeth - HHS, Custodian - Student Worker Jumbo, Landen - HHS, Custodian Lano, Jimmy - Transportation, Bus Driver/Maintenance - Return to Work from ESI Medina, Nathaniel - Food Services, Delivery Driver Nez, Rochelle - Indian Wells Cafeteria/SPED, Transfer from Cafeteria Worker/Paraprofessinal Trainee to Preschool Aide Redinger, Eric - Transportation, CDL Bus Driver / Warehouse Tafoya, Teri - District Office, Temporary/Substitute Student Activities Assistant Tsosie, Leighla - Transportation, Monitor - Student Worker Tsosie, Raylene - Park/SPED, Transfer from Paraprofessional Trainee to High Needs Paraprofessional |
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X.A.3. Certified Resignation/Retirement/Termination
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| Subject: |
X.A.4. Certified Employment-Hiring
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Description:
Woodward, Wendy - HHS, Science Teacher - Return to Work after ESI
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| Subject: |
X.A.5. Extra Duty
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Description:
Bannister, Philip - HHS, Tutorial
Charley, Stephanie - HJHS, Game Help Gover, Gypsi - Indian Wells, Tech Cadre Hardes, Virginia - HHS, Tech Cadre Hatch, Ramie - HHS, Freshman Transition Program, Tutorial Hatch, Ty - HHS, Freshman Transition Program Hubbard, Jessica - Hulet, 3rd Grade Tutorial Jensen, Callie - HHS, Freshman Transition Program, Tutorial Jimenez, Alicia - HJHS, Student Council Advisor Mitchell, Ashley - HHS, Freshman Transition Program Mitchell, Daniel - HHS, Freshman Transition Program Morgan, Heather - HHS, Tutorial Nez, Jerald - HHS, Freshman Transition Program, Tutorial Orton, Daniel - HJHS, Athletic Director Stipend Paschal, Adicia - HJHS, Student Council Advisor Raisor, Josh - HHS, Freshman Transition Program Serna, Cayla - HHS, Freshman Transition Program Thompson, Stephanie - HHS, Freshman Transition Program, Tutorial Zambrano, Ruby - HHS, Tutorial |
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X.A.6. Volunteers
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Description:
Ambrose, Francis - HHS, Assistant Football Coach
Baldonado, Tamryn - HHS, Volleyball Game Help Johnson, Nathan - HHS, White Fleet Driver & Boys Assistant Basketball Coach |
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| Subject: |
X.B. Professional Leave
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Description:
Berry, Julie; Estridge, Karen; Gover, Connie; Visser, Laurel - Flagstaff Regional One-Day Showcase, Flagstaff, AZ. October 30, 2026. Estimated cost to the district: $100 and use of a district vehicle.
Daniels, Joel - Engineering Advisory Meeting, Snowflake, AZ. October 28, 2026. Estimated cost to the district: $0. Dickson, Abrian - West - MEC, Glendale, AZ. September 23–24, 2026. Estimated cost to the district: $0 and use of a district vehicle. Dickson, Abrian - West - MEC, Glendale, AZ. September 30–October 1, 2026. Estimated cost to the district: $0 and use of a district vehicle. Dickson, Abrian - West - MEC, Glendale, AZ. October 19–20, 2026. Estimated cost to the district: $0 and use of a district vehicle. Jensen, Callie; Jones, Annie - 2026 ACT Regional Conference, Tempe, AZ. December 2-3, 2026. Estimated cost to the district: $358.00 and use of a district vehicle. Remos, Craig - Advisory meeting, Snowflake, AZ. September 24, 2026. Estimated cost to the district: $0. Wilson, Rebekah - ArSHA Fall Conference 2026, Flagstaff, AZ. October 24, 2026. Estimated cost to the district: $170.60. HHS HOSA Leadership Conference, Williams, AZ. October 19-21, 2026. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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Description:
# 2713 $ 134,542.67
# 2714 $ 35,843.23 # 2715 $ 205,932.58 # 2716 $ 133,007.12 # 2717 $ 17,925.80 # 2718 $ 152,940.36 # 2719 $ 79,313.19 # 2720 $ 95,251.11 # 2721 $ 21,650.40 # 2722 $ 4,819.93 TOTAL $ 881,226.39 |
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X.C.2. Payroll and Expense vouchers:
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Description:
# 9 $ 782,731.35
#10 $ 936,084.18 TOTAL $1,718,815.53 |
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X.C.3. Personnel Pay
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Description:
Personnel Pay 8- Coaching, Freshman Transition, Professional Development: $24,263.68
Personnel Pay 9- Coaching, Athletic Director: $47,265.33 August 2026 - White Fleet Driver's Stipend - $720 September 2026 - White Fleet Driver's Stipend - $1,400 September 2026 - Bus Driver Incentive - $4,860 |
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X.D. Fundraisers/Club Approvals/Food Purchases
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Description:
Indian Wells Native American Night Light Refreshments — Estimated $159.46.
HHS Girls Basketball - Greg Perkins - Popcorn Sales November 6-24, 2026 - Estimated Earnings: $5,000.00 IWES Student Council - Athina Lewis - Boo Grams October 26-29, 2026 - Estimated Earnings: $75.61 IWES Student Council - Athina Lewis - After school craft with concessions November 3, 2026 and December 1, 2026 (Backup dates: 11/17/26 & 12/8/26) - Estimated Earnings: $0 |
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X.E. Gifts and Donations
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| Subject: |
X.F. Policy Adoptions
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Description:
The following policies are ready for final adoption:
BCB & BCB-E Board Member Conflict of Interest EEAEA-R Driver Requirements, Training and Responsibilities EEA Student Transportation EFD Pricing of and Payment for Food Services EGAEA-R Electronic Mail DIE & DIE-R Audits/Financial Monitoring ECAC & ECAC-R Vandalism and Reporting Suspected Crimes IHAL Teaching About Religion GCF Hiring GCS Professional Research and Publishing GB Personnel Policies GBA, GBA-R and GBA-E Equal Employment Opportunity GBEA Ethics and Code of Conduct GBEAA & GBEAA-E Conflict of Interest |
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X.G. Superintendent Performance Pay- Action may be called to discuss Superintendent Performance Pay.
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Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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| Subject: |
XI. Administrative/Board/Staff Report
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Description:
ASBA Law Conference - Vice-President Yazzie, Member Jackson, Dr. Koerperich
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| Subject: |
XII. Executive Session
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Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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| Subject: |
XIII. ADJOURNMENT
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