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Meeting Agenda
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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IV. APPROVAL OF AGENDA
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, May 12, 2026: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
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VII. PRINCIPALS' REPORTS
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VIII. OLD BUSINESS
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VIII.A. High Noon Decodable Book Series Final Adoption - Mrs. Tow
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IX. NEW BUSINESS
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IX.A. Final FY 26 Budget Revision Public Hearing- Mrs. Maestas
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IX.B. Holbrook School District Budget Final Revision- Mrs. Maestas
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IX.C. Classified Placement Schedule For FY 27- Dr. Koerperich
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IX.D. Classified Staff Retention Stipend SY 26-27- Dr. Koerperich
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IX.E. Health Assistant- Junior High and High School- Dr. Koerperich
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IX.F. HUSD Social Worker Job Description- Dr. Koerperich
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IX.G. Elementary Health Aide/Attendance Clerk Job Description- Dr. Koerperich
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IX.H. Holbrook High School Career And Technical Education Extra Duty Job Description- Mr. Hargrave
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IX.I. Holbrook High School Student Services Extra Duty- Mr. Hargrave
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IX.J. Student Teacher Approval- Dr. Tomlin
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IX.K. CWDL Audit Engagement Letter Approval- Mrs. Maestas
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IX.L. Flexible Creativity Sole Source Provider- Dr. Koeperich
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IX.M. Award Recommendation For RFP 26-17-31 Outsourced Counseling Services – On-site - Dr. Koerperich
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IX.N. KinderCamp 2026 Memorandum Of Understanding- Dr. Koerperich
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IX.O. Beyond Textbooks Intergovernmental Agreement- Dr. Koerperich
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IX.P. Risk Trust And Alliance Insurance Approval SY 26-27- Dr. Koerperich
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IX.Q. HUSD #3 Summer Activity Approval- Dr. Koerperich
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IX.R. ACE Development Group Memorandum of Understanding - Dr. Koerperich
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
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X.A.2. Classified Employment - Hiring
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
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X.A.5. Extra Duty
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X.A.6. Volunteers
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X.B. Professional Leave
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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X.C.2. Payroll and Expense vouchers:
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X.C.3. Personnel Pay:
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
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XI. Administrative/Board/Staff Report
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XII. Executive Session
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XIII. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 12, 2026 at 6:00 PM - Regular Meeting of the Governing Board | |
| Subject: |
I. CALL TO ORDER and PLEDGE
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| Subject: |
II. ROLL CALL
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Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Alfred Clark Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Touchstone Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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| Subject: |
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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Description:
Recommendation: Approve the minutes of the April 14, 2026, regular Governing Board meeting as presented.
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| Subject: |
IV. APPROVAL OF AGENDA
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Description:
Recommendation: Approve the agenda for the May 12, 2025, Governing Board meeting as presented.
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| Subject: |
V. CALL TO PUBLIC
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| Subject: |
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, May 12, 2026: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
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Description:
Holbrook Junior High Student Council
Holbrook High School Student Council
Action Research Projects:
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VII. PRINCIPALS' REPORTS
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Description:
Motion to accept the Principals' Reports as presented.
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| Subject: |
VIII. OLD BUSINESS
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VIII.A. High Noon Decodable Book Series Final Adoption - Mrs. Tow
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Description:
Hulet Elementary School is requesting the final adoption of the High Noon Decodable Book Series as presented. The decodable books will be used to increase reading proficiency in 2nd and 3rd grades. The 60-day review materials and book list are included in the back-up materials and were placed on the district website under 60-day materials.
Recommendation: Discussion and consideration to approve the High Noon Decodable Book Series for final adoption as presented. |
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| Subject: |
IX. NEW BUSINESS
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| Subject: |
IX.A. Final FY 26 Budget Revision Public Hearing- Mrs. Maestas
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Description:
Pursuant to A.R.S. §15-905, school districts must adopt a final budget revision prior to May 15 each fiscal year. A formal public hearing is being held to take public comment on the FY26 May Final Revised Expenditure Budget prior to board action.
Recommendation: Presentation of final budget revisions and discussion and consideration to take public comments on budget revisions for FY 26 final adoption at this time. |
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IX.B. Holbrook School District Budget Final Revision- Mrs. Maestas
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Description:
The Holbrook School District is requesting a budget revision to the Holbrook Unified School District FY 26 budget as presented. The budget revision includes revisions to Average Daily Membership (ADM) counts, maintenance and operations carryforward, District Additional Assistance (DAA), one-time free and reduced lunch funding, and state aid supplements. The budget revisions are included in the back-up materials.
Recommendation: Discussion and consideration to approve the Holbrook School District budget final revision as presented. |
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IX.C. Classified Placement Schedule For FY 27- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the FY 27 Classified Placement Pay Schedule as presented effective July 1, 2026. The Classified Salary Placement Schedule is used for all new hires as of July 1, 2026. The salary placement schedule is included in the back-up materials.
Recommendation: Discussion and consideration to approve the FY 27 Classified Placement Schedule as presented. |
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IX.D. Classified Staff Retention Stipend SY 26-27- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of retention stipends for classified staff as presented for the 2026-2027 school year as presented.
Recommendation: Discussion and consideration to approve retention stipends for classified staff as presented. |
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IX.E. Health Assistant- Junior High and High School- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of a job description for a Junior High/High School Health Aide to help meet the medical needs of the schools. The job description is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Health Aide job description for Holbrook Junior High/Holbrook High School as presented. |
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IX.F. HUSD Social Worker Job Description- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of a Social Worker job description as presented.
Recommendation: Discussion and consideration to approve the Social Worker job description as presented. |
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IX.G. Elementary Health Aide/Attendance Clerk Job Description- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of an Elementary Health Aide/Attendance Clerk job description that combines health aide duties and attendance team duties as presented.
Recommendation: Discussion and consideration to approve the Elementary Health Aide/Attendance Clerk job description as presented. |
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IX.H. Holbrook High School Career And Technical Education Extra Duty Job Description- Mr. Hargrave
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Description:
Holbrook High School is requesting Governing Board approval of an extra duty job description for a Career and Technical Education Coordinator as part of the Holbrook High School leadership redesign for SY 2026-2027 as presented.
Recommendation: Discussion and consideration to approve the CTE Coordinator Extra Duty job description as presented. |
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| Subject: |
IX.I. Holbrook High School Student Services Extra Duty- Mr. Hargrave
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Description:
The Holbrook School District is requesting approval of a Holbrook High School Student Services extra duty job description. The job description outlines extra duties for before and after school, as well as, events. The job description is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Holbrook High School Student Services extra duty job description as presented. |
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IX.J. Student Teacher Approval- Dr. Tomlin
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Description:
Ms. Celena Ambrose, student at Northland Pioneer College, has request to student teach in the fall semester at Indian Wells Elementary School. Ms. Ambrose has her fingerprint clearance credentials.
Recommendation: Discussion and consideration to approve Ms. Celena Ambrose to student teach at Indian Wells Elementary School in the fall semester. |
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IX.K. CWDL Audit Engagement Letter Approval- Mrs. Maestas
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Description:
The Holbrook School District has approved CWDL Auditing Services to conduct the fiscal audit for the Holbrook School District in FY 26. The audit requires a board-approved engagement letter as presented.
Recommendation: Discussion and consideration to approve the engagement letter with CWDL as presented for the FY 26 fiscal audit. |
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IX.L. Flexible Creativity Sole Source Provider- Dr. Koeperich
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Description:
The Holbrook School District is requesting to designate Flexible Creativity as a sole source provider for professional development services for Project Momentum. Flexible Creativity is able to provide specific professional development to address the five gears aligned to Project Momentum through effective instructional practices. The District has solicited request for bids for these services without response.
Recommendation: Discussion and consideration to approve Flexible Creativity as a sole source provider for professional development for Project Momentum as presented. |
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IX.M. Award Recommendation For RFP 26-17-31 Outsourced Counseling Services – On-site - Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval to award RFP-26-17-31 Outsource Counseling Services to Arizona Psychological Services as the primary service provider and Guided Path Services for secondary services as presented in the back-up materials. The Holbrook School District has concluded a five-year Request For Proposal (RFP) for counseling and social worker services.
Recommendation: Discussion and consideration to approve Arizona Psychological Services as the primary counseling and social worker service provider with Guided Path Services as the secondary provider if needed and available as per RFP 26-17-31. |
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IX.N. KinderCamp 2026 Memorandum Of Understanding- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of a Memorandum of Understanding (MOU) between the United Way of Northern Arizona and HUSD #3 to provide KinderCamp for in-coming preschool to Kindergarten students at Park and Indian Wells Elementary Schools during the summer of 2026. The MOU and budget is included in the back-up materials.
Recommendation: Discussion and consideration to approve an MOU for KinderCamp with the United Way of Northern Arizona as presented. |
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IX.O. Beyond Textbooks Intergovernmental Agreement- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the 2026-2027 Intergovernmental Agreement between Vail Unified School District and the Holbrook Unified School District for the use of the Beyond Textbooks Program. Beyond Textbooks provides a standards-based scope and sequence for teachers in grades K-12 to assist teachers in teaching the Arizona State Standards.
Recommendation: Discussion and consideration to approve the Beyond Textbooks Intergovernmental Agreement between the Holbrook Unified School District and Vail Unified School District as presented. |
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IX.P. Risk Trust And Alliance Insurance Approval SY 26-27- Dr. Koerperich
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Description:
The Holbrook School District utilizes the Arizona Risk Trust for liability, car and professional liability; as well as, Alliance for worker's compensation liability. The Holbrook School District is requesting renewal of SY 26-27 insurance through the Arizona Risk Trust and Alliance coverage.
Recommendation: Discussion and consideration to approve the Arizona Risk Trust and Alliance insurance coverage for SY 26-27 as presented. |
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IX.Q. HUSD #3 Summer Activity Approval- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of summer activities as presented in the back-up materials. Summer activities will be grant-funded or sponsored by clubs. Cost for travel will increase to .30 cents per mile. District liability insurance will cover these events during the summer months.
Recommendation: Discussion and consideration to approve the HUSD #3 summer activity plan as presented. |
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IX.R. ACE Development Group Memorandum of Understanding - Dr. Koerperich
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Description:
The ACE Development Group is requesting to enter into a Memorandum of Understanding (MOU) with the Holbrook School District to provide funding for a partnership between AES, a subsidiary of the ACE Corporation, and the Holbrook School District. The MOU outlines funding for Energizing Roadrunner initiatives, STEM supplies and community event funding. The MOU is included in the back-up materials.
Recommendation: Discussion and consideration to approve the MOU with ACE Development Company as presented. |
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X. Consent Agenda
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| Subject: |
X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
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Description:
Carroll, Nicole - Hulet, Special Needs Assistant - Resignation 05/22/26
Chavez, Julian - HHS, Cafeteria Delivery - Resignation 05/4/26 Reynolds, Lori - Hulet, Daycare Director - Retirement 05/22/26 Richards, Marrissa - Hulet, Cafeteria Worker - Resignation 03/18/26 |
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X.A.2. Classified Employment - Hiring
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Description:
Attakai, Yolanda - Indian Wells, School Secretary
Hayes, Ashley - SPED, High Needs Paraprofessional Trainee 26/27 LeSueur, AnaPaula - Hulet, Daycare Assistant/Preschool Aide (P/T) - Increase 19.5 to 29 hours 26/27 O'Dell, Sally - District, Purchasing Bookkeeper 26/27 Salazar, Ezabelle - SPED, High Needs Paraprofessional Trainee 26/27 |
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X.A.3. Certified Resignation/Retirement/Termination
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Description:
Strong, Jeffrey - HHS, Teacher - Retiring 05/25/26
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X.A.4. Certified Employment-Hiring
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Description:
Benally, Saraphania - SPED, Academic Success Teacher 26/27
Knight, Galen - HHS, Assistant Principal 26/27 Layden, Shawn- District, ESI Substitute Remos, Craig - HHS, Teacher-Construction 26/27 Sander, Amanda - Hulet, Teacher 26/27 Self, Elizabeth - Hulet, Music Teacher 26/27 Strong, Jeffrey - HHS, Teacher - ESI Return to Work 26/27 |
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X.A.5. Extra Duty
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Description:
Bridegam, Stephanie - Indian Wells, SPED Summer Services
Chavez, Estefana - HJHS, 2026 Summer School Estridge, Karen - HJHS, 2026 Summer School Francisco, Marilyn - Indian Wells, 2026 Summer School Garner, Danelle - Hulet, 2026 Summer School Jackson, Sylvia - HHS, 2026 Curriculum Development Jensen, Callie - HHS, Link Crew Coordinator Johnson, Delmar - HHS, Assistant Coach Boys Soccer 26/27 Justman, Jamie - HHS, 9th Grade Success Grant Coordinator Lewis, Athina - Indian Wells, 2026 Summer School Nells, Gabriel - Indian Wells, 2026 Summer School Nells, Sophia - Indian Wells, 2026 Summer School Nez, Arletta - Hulet, 2026 Summer School Nez, Jerald - HHS, Math Department Head Orton, Daniel - HJHS, 2026 Summer Club - Basketball Camp Paschal, Adicia - HJHS, 2026 Summer School Remos, Amanda - SPED, Child Find Screening Salley, Eric - HJHS, 2026 Summer School Silver, Loren - HJHS, 2026 Summer School Williams, Barbra - SPED, Child Find Screening |
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X.A.6. Volunteers
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X.B. Professional Leave
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Description:
Jones, Laurie - Leadership in Training, Flagstaff, AZ. May 7, 2026. Estimated cost to the district: $115.24.
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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Description:
# 2665 $ 16,087.24
# 2666 $ 95,644.65 # 2667 $ 37,010.19 # 2668 $ 61,238.40 # 2669 $113,014.43 # 2670 $ 9,132.43 # 2671 $134,747.37 # 2672 $ 6,602.20 # 2673 $245,847.19 # 2674 $ 9,742.53 TOTAL $729,066.63 |
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X.C.2. Payroll and Expense vouchers:
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Description:
# 32 $ 511,119.42
# 33 $ 525,866.27 TOTAL $1,036,985.69 |
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X.C.3. Personnel Pay:
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Description:
Personnel Pay #22- $190.00
Personnel Pay #23 - $255,694.27 Personnel Pay #23.1 - $197,000 Personnnel Pay #23.2 - $1752.95 Personnel Pay #24- $64,622 April 2026 - White Fleet Driver's Stipend - $1,080 |
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X.D. Fundraisers/Club Approvals
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Description:
Indian Wells Student Council - Athina Lewis - Soccer Game Concession
April 17, 2026 - Estimated Earnings: $300 Indian Wells Student Council - Athina Lewis - Softball Finals Concession April 24, 2026 - Estimated Earnings: $ Indian Wells Student Council - Athina Lewis - Coffee/Tea Concession Sale May 4-20, 2026 - Estimated Earnings: $160 HHS Girls Basketball - Greg Perkins - Summer League June 1, 3, 8, and 10, 2026 - Estimated Earnings: $500 HHS Golf - Jeremy Madison - Golf Tournament June 2026 and July 2026 (Dates TBD) - Estimated Earning: $2,500 HHS Golf - Jeremy Madison - Youth Golf Camp June 2026 and July 2026 (Dates TBD) - Estimated Earning: $700 |
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X.E. Gifts and Donations
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Description:
Holbrook Lions Club Inc. donated $420 to Park School Bike Awards
Holbrook Lions Club Inc. donated $420 to Hulet School Bike Awards |
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X.F. Policy Adoptions
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| Subject: |
X.G. Superintendent Performance Pay- no action necessary
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Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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XI. Administrative/Board/Staff Report
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Description:
NSBA Report- Vice-President Yazzie & Member Clark
Upcoming Events:
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| Subject: |
XII. Executive Session
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Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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| Subject: |
XIII. ADJOURNMENT
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