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Meeting Agenda
A. OPENING OF MEETING:
A.1. Call Regular Meeting to Order
A.2. Pledge of Allegiance
A.3. Roll Call:
Mrs. Patiño ____    Mrs. Decker-Dixon ____    Mrs. Ogle ____    Mr. Moran ____     
Mrs. Tarango ____
B. MOTION TO GO INTO EXCUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO A.R.S. 38-431.03 (A) FOR THE PURPOSE OF DISCUSSION OR CONSIDERATION OF EMPLOYMENTS, ASSIGNMENT, PROMOTION, DEMOTION, DISMISSAL, SALARIES, DISCIPLINING, OR RESIGNATION OF CERTIFIED AND CLASSIFIED EMPLOYEES.
C. BOARD REPORTS:
D. SUPERINTENDENT'S REPORTS OR DESIGNEE: 
E. MONTHLY REPORTS: Administrative Team
F. OTHER: INSTRUCTION, EMPLOYEES, FINANCIAL
F.1. Review February, 2015 Student Activities Report - Virginia Allen
F.2. Review Cafeteria Report - Trina Masters    
F.3. March Cash Balance Report- Edward Sauceda
G. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S. 38-432.02 (h).  Each patron will be allowed 3 minutes to address the board.
During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district.  Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals.
H. OLD BUSINESS:
I. NEW BUSINESS:
I.1. Discussion/Action/Vote on approving JIVE Communication's Mini Bid as our ERATE Hosted Phone Solutions starting FY18    
I.2. Discussion/Action/Vote on allowing the District to host an auction of the District's Transportation Vehicles that are out of service.    
I.3. Discussion/Action/Vote on approving additional vehicles to the District's Fleet
I.4. Discussion/Action/Vote on approval of Salary Schedules for FY 2015-2016.
J. PERSONNEL:
J.1. Discussion/Action/Vote Approving Staff Resignations
J.2. Discussion/Action/Vote Approving New Certified Staff Hires
J.3. Discussion/Action/Vote Approving Extra Duty Contracts
J.4. Discussion/Action/Vote on Approving New Classified Staff Hires    
J.5. Discussion/Action/Vote on approval of Salary Increase for Staff for FY2015-16 School Year
K. CONSENT AGENDA
K.1. Approval of the District Insurance Package for the 2015-2016 School Year    
K.2. Approval of  the General Statement of Assurance for the 20185-2016 School Year    
K.3. Approval of  the FY2016 Data Processing Agreement    
K.4. Approval of  Donations from Community Outreach of Robson Ranch   
K.5. Approval of  requesting Pinal County Superintendent's Office to print the Eloy Junior High Eighth Grade Promotion Certificates    
K.6. Approval for Ratification of payroll and expense vouchers for March, 2015
K.7. Approval of Eighth Grade Promotion Trip to San Diego    
K.8. Approval of the 2015-2016 Student Accident Insurance Vendor as Arizona Student Assurance Plans, LLC.
K.9. Approval of the Regular Governing Board Meeting Minutes of March 10, 2015
L. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: April 21, 2015 at 7:00 PM - Regular Board Meeting
Subject:
A. OPENING OF MEETING:
Subject:
A.1. Call Regular Meeting to Order
Subject:
A.2. Pledge of Allegiance
Subject:
A.3. Roll Call:
Mrs. Patiño ____    Mrs. Decker-Dixon ____    Mrs. Ogle ____    Mr. Moran ____     
Mrs. Tarango ____
Subject:
B. MOTION TO GO INTO EXCUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO A.R.S. 38-431.03 (A) FOR THE PURPOSE OF DISCUSSION OR CONSIDERATION OF EMPLOYMENTS, ASSIGNMENT, PROMOTION, DEMOTION, DISMISSAL, SALARIES, DISCIPLINING, OR RESIGNATION OF CERTIFIED AND CLASSIFIED EMPLOYEES.
Presenter:
Ms. James
Subject:
C. BOARD REPORTS:
Subject:
D. SUPERINTENDENT'S REPORTS OR DESIGNEE: 
Subject:
E. MONTHLY REPORTS: Administrative Team
Subject:
F. OTHER: INSTRUCTION, EMPLOYEES, FINANCIAL
Subject:
F.1. Review February, 2015 Student Activities Report - Virginia Allen
Subject:
F.2. Review Cafeteria Report - Trina Masters    
Presenter:
Ms. Ruby James, Superintendent
Description:
I recommend that the Governing Board approve the Cafeteria Report as presented.
Subject:
F.3. March Cash Balance Report- Edward Sauceda
Presenter:
Ms. James
Subject:
G. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S. 38-432.02 (h).  Each patron will be allowed 3 minutes to address the board.
During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district.  Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals.
Subject:
H. OLD BUSINESS:
Subject:
I. NEW BUSINESS:
Subject:
I.1. Discussion/Action/Vote on approving JIVE Communication's Mini Bid as our ERATE Hosted Phone Solutions starting FY18    
Presenter:
Ms. James
Description:
Our current phone system is 15 years old and severely outdated and failing.  ERATE allows us to purchase hosted phone solutions at a 70% discount with no long distance charges utilizing the VOIP (Voice Over Internet Protocol)  Phone Service.  Once approved by ERATE we can begin the process of changing our phone system.  The majority of our expenditures for this phone system is purchasing the phones themselves, however it is a one time fee.  I have included a copy of those expenditures in your board packets.

I recommend that the Governing Board approve JIVE Communications mini bid for our telecommunications hosted solutions once approved by ERATE for FY16 and ERATE Yr18.    
Subject:
I.2. Discussion/Action/Vote on allowing the District to host an auction of the District's Transportation Vehicles that are out of service.    
Presenter:
Ms. James
Description:
The District must have the Governing Board's consent to host an auction for items that are outdated or no longer serviceable.  We have several items in our fleet that have outlived their usefulness.  2 Ford Rangers, 2 Dodge Vans, 1 Crown Victoria, and 1 Ford Pick Up.

I recommend that the Governing Board approve allowing the district to host an auction for the items as presented.
Subject:
I.3. Discussion/Action/Vote on approving additional vehicles to the District's Fleet
Presenter:
Ms. Ruby James
Description:
The District is requesting the addition of 3 used Pick-Ups for Custodial Use, a New Ford Explorer, and a new Bus

I recommend that the Governing Board approve the additions to the District Fleet as presented.
Subject:
I.4. Discussion/Action/Vote on approval of Salary Schedules for FY 2015-2016.
Presenter:
Ms. James
Description:


I recommend that the Governing Board approve the Salary Schedules as presented.
Subject:
J. PERSONNEL:
Subject:
J.1. Discussion/Action/Vote Approving Staff Resignations
Presenter:
Ms. James, Superintendent
Description:
Edilia Ramos, Food Service Secretary
Eric Allen, Custodian
Keely Petrulsky, Para Professional

I recommend the Governing Board approve the staff resignations as presented.
Subject:
J.2. Discussion/Action/Vote Approving New Certified Staff Hires
Presenter:
Ms. James, Superintendent
Description:
Patricia Guadian

I recommend the Governing Board approve the New Certified Staff Hires as presented.
Subject:
J.3. Discussion/Action/Vote Approving Extra Duty Contracts
Presenter:
Ms. James, Superintendent
Description:
Reallocation of Administrative SIG Monies

Ruby James
Ed Sauceda
Pam Wortham
Bethany Baker
Kevin Oursler
Abigale Tarango

I recommend the Governing Board approve the Extra Duty Contracts as presented.
Subject:
J.4. Discussion/Action/Vote on Approving New Classified Staff Hires    
Presenter:
Ms. James
Description:
Rita Walker, Part time Para Professional

I recommend the Governing Board approve classified hires as presented.
Subject:
J.5. Discussion/Action/Vote on approval of Salary Increase for Staff for FY2015-16 School Year
Presenter:
Ms. James
Description:
Based on the recommendations of the Meet and Confer Committee, the District  is requesting a salary increase of 1% to 5 % based on length of service.
Subject:
K. CONSENT AGENDA
Presenter:
Ms. James
Description:
 
Subject:
K.1. Approval of the District Insurance Package for the 2015-2016 School Year    
Presenter:
Ms. James
Description:
Mr. Edward Sauceda will be on hand to present and answer any questions regarding the Board Packet.

I recommend that the Governing Board approve the District's 2015-2016 Insurance Package as presented.
Subject:
K.2. Approval of  the General Statement of Assurance for the 20185-2016 School Year    
Presenter:
Ms. James
Description:
Each year the district must submit a General Statement of Assurance with Authorized Signers for the Budgets, Grants, and General Business with the Arizona Department of Education.
Subject:
K.3. Approval of  the FY2016 Data Processing Agreement    
Presenter:
Ms. James
Description:
This is an annual occurrence.  I recommend that the Governing Board approve the FY2016 Data Processing Agreement as presented.
Subject:
K.4. Approval of  Donations from Community Outreach of Robson Ranch   
Presenter:
Ms. James
Description:
Robson Ranch Community Outreach has made a donation to the Eloy Elementary School District for supplies in the amount of $400, and for Chrystal Reyes for her classroom.

I recommend that the Governing Board approve the Donations as presented.
Subject:
K.5. Approval of  requesting Pinal County Superintendent's Office to print the Eloy Junior High Eighth Grade Promotion Certificates    
Presenter:
Ms. James
Description:
This is an annual occurrence.  Eloy Elementary has to submit a request to the County School Superintendent's Office to print the Eighth Grade Promotion Certificates. 

I recommend that the Governing Board approve the submission of a request to the County school Superintendent's Office to print the Eighth Grade Promotion Certificates.
Subject:
K.6. Approval for Ratification of payroll and expense vouchers for March, 2015
Presenter:
Ms. James
Description:
This is the ratification of payroll and expense vouchers for March, 2015
Subject:
K.7. Approval of Eighth Grade Promotion Trip to San Diego    
Presenter:
Ms. James
Description:
Annually the Eight Graders submit their request for a promotion trip to San Diego.

I recommend that the Governing Board approve the Eighth Grade Promotion trip to San Diego
Subject:
K.8. Approval of the 2015-2016 Student Accident Insurance Vendor as Arizona Student Assurance Plans, LLC.
Presenter:
Ms. James
Description:
Annually the District chooses a vendor the Student Accident Insurance.  This year the district chose Arizona Student Assurance Plans, LLC as their provider for Student Accident Insurance.

I recommend that the Governing Board approve Arizona Accident Assurance Plans, LLC.
Subject:
K.9. Approval of the Regular Governing Board Meeting Minutes of March 10, 2015
Presenter:
Ms. James
Description:
I recommend that the Governing Board approve the Minutes as presented.
Subject:
L. ADJOURNMENT

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