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Meeting Agenda
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PRAYER
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5. PUBLIC COMMENTS
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6. SGA REPORT - Ms. Kennedy Juarez, SGA Vice-President
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7. REGENT'S REPORTS, COMMITTEES, AND COMMENTS REGARDING AC AFFILIATES
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8. PRESIDENT'S REPORT - Dr. Jamelle Conner
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9. PRESIDENTIAL SCHOLARS TRIP TO PORTUGAL AND SPAIN - Ms. Lesley Ingham
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10. GRANTS ADMINISTRATION & COMPLIANCE DEPARTMENT - Ms. Jacqui Jones
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11. MINUTES
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12. CONSENT AGENDA
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13. ONLINE CHECK REGISTER - Dr. Jamelle Conner
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14. FINANCIAL REPORTS - Ms. Tiffani Crosley
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15. INVITATION TO BID PACKAGE NO. 1428 - Best Value Invitiation for Bid for Food Delivery and Related Services for Amarillo College Badger Central Bookstore and Cafe, Hagy Childecare Center, & Lab School - Ms. Tiffani Crosley
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16. INVITATION TO BID PACKAGE NO. 1429 - Best Value Invitation for Bid for Purcahse and Installation of KACV-TV Television Transmitter and Related Components for Amarillo College - Mr. Bob Austin
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17. APPROVAL AND ADOPTION OF UPDATES TO THE BOARD OF REGENTS ONLINE POLICY MANUAL. - Mr. Mark White
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18. CLOSED MEETING
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19. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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Mission: Transforming our community and economy through learning, innovation, and achievement.
Live Stream Link https://info.actx.edu/BOR The Regular meeting of the Board of Regents of the Amarillo Junior College District will be held beginning at 6:00 p.m. on Tuesday, April 28, 2026, in the Palo Duro Room, College Union Building – 2nd floor, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas.
The subjects to be discussed, considered, or upon which any formal action may be taken are as follows: |
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| Meeting: | April 28, 2026 at 6:00 PM - Regular Meeting | |
| Subject: |
1. CALL TO ORDER
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| Subject: |
2. WELCOME
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| Subject: |
3. PLEDGE OF ALLEGIANCE
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| Subject: |
4. PRAYER
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| Subject: |
5. PUBLIC COMMENTS
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| Subject: |
6. SGA REPORT - Ms. Kennedy Juarez, SGA Vice-President
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| Subject: |
7. REGENT'S REPORTS, COMMITTEES, AND COMMENTS REGARDING AC AFFILIATES
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Description:
Executive Committee - report by Barrett-Chair, Fortunato, Carlisle, Pesina
AC Foundation - report by Fortunato, Mize Amarillo Museum of Art (AMoA) - report by Fortunato Panhandle PBS - report by Thomas, Woodburn Tax Increment Reinvestment Zone (TIRZ) - report by Woodburn Tax Increment Reinvestment Zone 2 (TIRZ 2) - report by Skinner Tax Increment Reinvestment Zone 3 (TIRZ 3) - report by Proffer Standing Policies & Procedures Committee - report by Carlisle-Chair, Fortunato, Hughes, Turner Finance Committee (AC Investment, Potential Lease & Sales Opportunities) - report by Mize-Chair, Barrett, Fortunato, Proffer Legislative Affairs Committee - report by Hughes-Chair, Carlisle, Thomas, Woodburn Community College Association of Texas Trustees (CCATT) - report by Thomas Nominating Committee - report by Woodburn-Chair, Fortunato, Proffer, Thomas |
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| Subject: |
8. PRESIDENT'S REPORT - Dr. Jamelle Conner
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Description:
This item is placed on the agenda so that the College President may provide updates on recent presidential activities, community engagements, and other newsworthy items.
This item is for discussion only. No action is required. |
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9. PRESIDENTIAL SCHOLARS TRIP TO PORTUGAL AND SPAIN - Ms. Lesley Ingham
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Description:
This item is placed on the agenda so that the Presidential Scholars may present a report on their recent travels to Portugal and Spain.
This item is for information only, no action will be taken. |
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10. GRANTS ADMINISTRATION & COMPLIANCE DEPARTMENT - Ms. Jacqui Jones
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Description:
This item is placed on the agenda so that there may be a report on how the grants department turns millions in grant funding into a strategic engine for student success, institutional sustainability, and a stronger Texas Panhandle workforce.
This item is for information only; no action will be taken. |
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11. MINUTES
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Description:
Minutes of the regular board meeting on March 24, 2026, have been provided to the Regents.
After discussion, the Board of Regents may wish to approve these minutes. |
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12. CONSENT AGENDA
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Description:
A. APPOINTMENTS
The Faculty appointments for approval by the Board are attached at page B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached at page After discussion, the Board may wish to approve the Consent Agenda. C. ITEM'S OVER $50,000 HSI Workplace Compliance Renewal The college is requesting approval for HSI Workplace Compliance software bundle for 1200 users in the amount of $69,534.68. This is an annual renewal for a system already embedded in college operations. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement. Funding will be provided from the IT Infrastructure budget. Ellucian Software Maintenance Renewal The college is requesting approval for the annual maintenance and renewal of support for the Payment Gateway with EMV Client Subscription in the amount of $ 55,268.00. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement. Funding will be provided from the IT Infrastructure budget. Journey Education Marketing Renewal The college is requesting approval for Adobe Creative Cloud Enterprise Platforms for Multi-Lingual Subscription Renewal for Higher Education shared device license lab and classroom level 4 in the amount of $ 50,018.95. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement. Funding will be provided from the IT Infrastructure budget. Watermark Insights, LLC Renewal The college is requesting approval of annual renewal maintenance and support for Watermark Student Success and Engagement Enterprise License in the amount of $87,118.16. Renewal is the most cost-effective option, avoiding higher costs and disruption associated with replacement. Funding will be provided from the QEP Maintenance Contracts budget. Lifecycle Replacement of IT Hardware The IT Department is requesting approval for the purchase of lifecycle replacement DC switches and Wireless Controllers to be installed at WSC SLCC 201 Networking Services. The quote received is from Insight Public Sector in the amount of $218,307.35 and will be purchased utilizing the DIR-CP0-5347 cooperative contract. Funding will be provided from the TREC budget. Cisco Firewall Maintenance Renewal The college is requesting approval for the maintenance and renewal from 3/18/2026 through 6/24/2027 for Firewall Maintenance and support for Cisco Ironports in the amount of $148,262.45 to Insight Public Sector. This is an annual renewal for licenses on existing hardware embedded in college operations. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement. Funding will be provided from the TREC fund. Duo Authentication Maintenance Renewal The college is requesting approval for the annual maintenance and renewal for support from 7/30/2026 through 7/29/2027 for a Duo Authentication subscription in the amount of $61,420.78 to Insight Public Sector. Renewal is the most cost-effective option, avoiding the higher costs and disruption associated with replacement. Funding will be provided from the TREC fund. After discussion, the Board of Regents may wish to approve the Consent Agenda. |
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13. ONLINE CHECK REGISTER - Dr. Jamelle Conner
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Description:
This item is placed on the agenda so the regents may discuss potential publication of check register information online.
After discussion, the Board of Regents may consider and take action to approve a plan to proceed with this initiative. |
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14. FINANCIAL REPORTS - Ms. Tiffani Crosley
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Description:
This item is placed on the agenda so that the board may review the financial statements for February 28, 2026, as well as the monthly financial report. A copy of the financial statements and the monthly financial report has been provided to the Regents.
After discussion, the Board may wish to accept the financial reports. |
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15. INVITATION TO BID PACKAGE NO. 1428 - Best Value Invitiation for Bid for Food Delivery and Related Services for Amarillo College Badger Central Bookstore and Cafe, Hagy Childecare Center, & Lab School - Ms. Tiffani Crosley
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Description:
IFB No. 14248, best value invitation for bid for food delivery and related services for AC’s Badger Central Bookstore and Café, Hagy Childcare Center & Lab School, was advertised in the Amarillo Globe News on February 22, 2026 and March 1, 2026. Bid Documents were obtained by (1) one company. A tabulation of the proposal received is attached.
Approval of the award being granted to Affiliated Foods for $200,000 for a (1) one year contract with the option to renew for (4) four additional (1) one year renewal periods is requested. After discussion, the Board of Regents may wish to approve IFB No. 1428 - Best Value Invitation for Bid for Food Delivery and Related Services for Amarillo College Badger Central Bookstore and Café, Hagy Childcare Center, & Lab School |
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16. INVITATION TO BID PACKAGE NO. 1429 - Best Value Invitation for Bid for Purcahse and Installation of KACV-TV Television Transmitter and Related Components for Amarillo College - Mr. Bob Austin
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Description:
IFB No. 14249, best value invitation for bid purchase and installation of KACV-TV television transmitter and related components for Amarillo College, was advertised in the Amarillo Globe News on March 15, 2026 and March 22, 2026. Bid Documents were obtained by (1) one company. A tabulation of the proposal received is attached.
Approval of the award being granted to GatesAir "as one lot" for $272,969.87. After discussion, the Board of Regents may wish to approve IFB No. 1429 - Best Value Invitation for Bid for the Purchase and Installation of KACV-TV Television Transmitter and Related Components for Amarillo College |
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17. APPROVAL AND ADOPTION OF UPDATES TO THE BOARD OF REGENTS ONLINE POLICY MANUAL. - Mr. Mark White
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Description:
This item is placed on the agenda so the regents may review TASB Community College Services Update 50 arising from changes to federal statues and rules issued by the Texas Higher Education Coordinating Board and other state and federal agencies. The following Local Amarillo College policies will be revised as recommended by the Texas Association of School Boards (TASB) and approved by the Board Policy Committee in response to Update 50:
BA Delete College District Governance BAA Add College District Governance: Board Legal Status BBE Replace Board members: Authority BD Replace Board Meetings BGC Replace Administrative Organization: Councils and Faculty Senates CDB Replace Accounting: Inventories CL Add Facilities Planning CM Replace Facilities Construction CS Replace Information Security DC Replace Employment Practices DGBA Replace Personnel-Management Relations: Employee Grievances DGC Replace Employee Rights and Privileges: Employee Expression and Use of College Facilities DH Replace Employee Standards of Conduct DHB Replace Employee Standards of Conduct: Child Abuse and Neglect Reporting DJA Add Assignment, Work Load, and Schedules: Telework DM Replace Termination of Employment EFB Replace Curriculum Design: Degrees and Certificates EGA Replace Academic Achievement: Grading and Credit FB Replace Admissions FC Replace Registration and Attendance FLA Replace Student Rights and Responsibilities: Student Expression and Use of College Facilities FLB Replace Student Rights and Responsibilities: Student Conduct FLBE Replace Student Conduct: Alcohol and Drug Use FLD Replace Student Rights and Responsibilities: Student Complaints GD Replace Community Expression and Use of College Facilities After discussion, the Board of Regents may wish to approve and adopt the updates to the Board of Regents Policy Manual as described in the materials attached. |
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18. CLOSED MEETING
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Description:
There will be a closed meeting in order that the Board of Regents may consult with the college attorney to:
No final decision, action or decision will be taken in this session. |
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19. ADJOURNMENT
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Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, 2nd Floor, Room 208. The regular meeting will start at 6:00 p.m. in the Palo Duro Room. If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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