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Meeting Agenda
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1) Call Meeting to Order and Establish Quorum
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2) Invocation
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3) Open Forum
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4) April Students of Month
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5) Athletic End of Year Report
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6) The Big Sandy I.S.D. federal programs meeting for private non-profit schools within the Big Sandy I.S.D. attendance area is scheduled for June 2, 2016, at 9:00 a.m. in the office of the Director of Curriculum & Federal Programs. Information regarding the schools’ participation in the NCLB Programs, including Title I Part A, Title II Part A will be discussed in planning for school year 2016-2017. For more information or if planning to attend, please call Kim Stradley, Director of Curriculum & Federal Programs at 903-636-5287 ext. 263.
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7) Title I Annual Parent Evaluation Meeting is June 2, 2016 at 4:00 P.M. in the HS Library
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8) Canvass Votes from May 7, 2016 Trustee Election
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9) Certificate of Election is Issued to New Officers
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10) Statement of Officers is Completed
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11) New Officers take Oath of Office
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12) Seat New Officers and Reorganization of the Board
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13) Consent Agenda
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13)a. Check Register
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13)b. Financials
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13)c. Minutes from April 11, 2016
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14) Cheer Constitution
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15) Athletic Insurance for 2016-2017 School Year
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16) CPA Contract for Audit Year 2015-2016
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17) Consider/Approve Authorization for Superintendent to Employ Professional Personnel May 12, 2016 - September 12, 2016
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18) Summer Meeting Dates
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19) Wall of Honor
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20) Discuss superintendent search process.
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21) Discuss interim superintendent options for Big Sandy ISD
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22) Personnel
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22)a. Hire Professional Personnel
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22)b. Letters of Reasonable Assurance
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22)c. Discussion of possible new superintendent timeline.
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23) Superintendent's Report
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23)a. Student Enrollment
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23)b. District Events
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23)b.1. Sign up for Employee Social
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23)c. 5th Six Weeks Incentive Winners
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23)d. Finalize Plans for Board Conference in San Antonio and Ft. Worth
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23)e. High School Graduation, Friday May 27 at 8:00 pm
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24) Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 11, 2016 at 6:30 PM - Regular | |
| Subject: |
1) Call Meeting to Order and Establish Quorum
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| Subject: |
2) Invocation
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| Subject: |
3) Open Forum
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Description:
All persons who address the Board at this time must complete a registration form before the meeting begins. Each Speaker is limited to 5 minutes. No action may be taken regarding the information received by the board. The topic must be placed on the agenda at a future meeting to receive deliberate action.
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| Subject: |
4) April Students of Month
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Description:
Elementary: Bravion Johnson and Bryson Johnson
High School: Thomas Bald Junior High: Trinity Davis |
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5) Athletic End of Year Report
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Description:
Coach Minter will provide a brief End of Year Summary on the Athletic Program.
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6) The Big Sandy I.S.D. federal programs meeting for private non-profit schools within the Big Sandy I.S.D. attendance area is scheduled for June 2, 2016, at 9:00 a.m. in the office of the Director of Curriculum & Federal Programs. Information regarding the schools’ participation in the NCLB Programs, including Title I Part A, Title II Part A will be discussed in planning for school year 2016-2017. For more information or if planning to attend, please call Kim Stradley, Director of Curriculum & Federal Programs at 903-636-5287 ext. 263.
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Description:
No action, information only.
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7) Title I Annual Parent Evaluation Meeting is June 2, 2016 at 4:00 P.M. in the HS Library
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Description:
No action, information only
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8) Canvass Votes from May 7, 2016 Trustee Election
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9) Certificate of Election is Issued to New Officers
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10) Statement of Officers is Completed
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11) New Officers take Oath of Office
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Description:
Oath is given by Karen. New members will stand and repeat oath.
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12) Seat New Officers and Reorganization of the Board
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Description:
At this time the board will elect a President, Vice-President, and Secretary. This can be done through nominations and elections. Floor will need to be open for nominations, closed then vote.
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13) Consent Agenda
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Description:
Items appearing on the Consent Agenda are routine in nature and may be dealt with using a single motion, second and affirmative vote. At the request of any Board Member(s) any item can be pulled from the Consent Agenda and moved to the regular agenda for the Board’s consideration as a single item. If you have any questions concerning bills please call in advance for more detailed information.
Recommendation: Approve the Consent Agenda as presented.
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13)a. Check Register
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13)b. Financials
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13)c. Minutes from April 11, 2016
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14) Cheer Constitution
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Description:
This is for information only. No action is needed.
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15) Athletic Insurance for 2016-2017 School Year
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Description:
We are going with the same company as in previous years, Health Special Risk, Inc.
Cost for Accident Medical is $20,400 (increase of $500) and the cost for Catastrophic is $1,186 (same). Recommendation is to approve as presented. Possible motion: "I move the board approve the Student/Athletic Accident Insurance with HSR for the 2016-17 school year." A second is required. |
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16) CPA Contract for Audit Year 2015-2016
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Description:
Our recommendation is to stay with Moore, Caver, & Sester. Possible motion, "I move the board approve the contract with CPA firm Moore, Caver, & Sester." A second is required
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17) Consider/Approve Authorization for Superintendent to Employ Professional Personnel May 12, 2016 - September 12, 2016
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Description:
This is action, the board has allowed since I have been the superintendent. The idea behind this is to be able to employ staff members during the summer months so we do not lose potential employees to other districts. I will always inform the board of resignations and new hires during the summer. Board action is needed. Possible motion, "I move the board approve the superintendent of the school to hire professional personnel from May 12, 2016 - September 12, 2016 A second is required.
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18) Summer Meeting Dates
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Description:
At this time we need to discuss summer meeting dates.
June 13 July 11 August 8 and 25 |
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19) Wall of Honor
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Description:
Attached is a list of retired Big Sandy ISD personnel. Nominees will be entertained at this time.
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20) Discuss superintendent search process.
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Description:
Open discussion of directions for BS ISD, firms to hire etc. My recommendation is to hire an external firm to perform the search for a new superintendent.
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21) Discuss interim superintendent options for Big Sandy ISD
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Description:
My suggestion would be to work with a search firm on this topic as well.
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22) Personnel
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22)a. Hire Professional Personnel
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Description:
Elizabeth Adams - COOP - Orientation and Mobility/Low Incident Disabilities Specialist
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22)b. Letters of Reasonable Assurance
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Description:
Lists of paraprofessionals has been attached, these staff members are receiving this letter of reasonable assurance of employment for the 2016-2017 school year. We provide this letter so they may not file unemployment claims during the summer break.
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22)c. Discussion of possible new superintendent timeline.
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23) Superintendent's Report
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Description:
Superintendents report is for board information.
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23)a. Student Enrollment
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23)b. District Events
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Description:
I have asked Karen to provide this for each of you each month. It is a list of events we are aware of at the time of the meeting for the next 30 days.
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23)b.1. Sign up for Employee Social
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Description:
Social is Wednesday, June 1 at 2:00 in the cafeteria, we are having fajitas catered. Please let Karen know this week if you will be able to attend so she can give them a final count.
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23)c. 5th Six Weeks Incentive Winners
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Description:
High School: Kelly Cook and Jarrett Van Curen
Junior High: Dianna Voisin Elementary: Shawn Pilcher, Latrenda Derrick, and Amanda Mullins Support Staff: Becky Hogue COOP: Commie Pickard and Teameki Webb |
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23)d. Finalize Plans for Board Conference in San Antonio and Ft. Worth
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Description:
I have 4 registered for San Antonio:
Bonne Reed Cynthia Keppard Kathryn Vine Mary Lingle Leaving Wednesday, June 15 and returning Saturday, June 18, staying at Homewood Suites by Hilton, Riverwalk/Downtown Please let me know if you will need a school vehicle. |
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23)e. High School Graduation, Friday May 27 at 8:00 pm
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24) Adjourn
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