Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DISTRICT POINTS OF PRIDE
IV. CONSENT AGENDA
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 28, 2026
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2026
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
IV.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
IV.E. APPROVE EXTENDED FIELD TRIPS
IV.F. APPROVE FUNDRAISING ACTIVITIES
IV.G. ADOPT DISTRICT POLICIES
IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
IV.I. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
V. REPORTS/DISCUSSION ITEMS
V.A. ENROLLMENT UPDATE
VI. ACTION ITEMS
VI.A. APPROVE 2026-2027 SCHOOL SITE GOALS AND ACTION PLANS
VI.B. APPROVE SUBSTITUTE STAFF PAY RATES FOR CARLOS C.A.R.D.I.N.A.L. ACADEMY
VII. COMMUNICATION ITEMS
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. DELEGATIONS AND INDIVIDUALS
IX. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: October 19, 2026 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are as follows:

Thirty-five Alexandria Area High School students have been named All-Conference musicians for their talents in their respective area. These talented musicians include:
  • Band:
    • Flute: Shaelyn Groen and Leah Olberding
    • Oboe: Elena Lindwall
    • Clarinet: Sofia Christensen, Anna Lindwall and Dhani Wencl-Singh
    • Bass Clarinet: Madison Harrison and Kaitlyn Uhde
    • Trumpet: Carter Gamm
    • French Horn: Natalie Travis and Lucas Steimann
    • Trombone: Jack Chelin
    • Percussion: Isaac Grieve
  • Choir:
    • Soprano: Mia Meier, Raymie Kron and Ryne Gordon
    • Alto: Molly Bedore, Bria Burginger and Esther Bernards
    • Tenor: Jase Zeithamer, Dominic Lynch and Brayden Zollner
    • Bass: Luca Jensen, Jaden Norheim and Jonah Monette
  • Orchestra:
    • Violin: Alex Rodriguez, Joshua Makalinao, Ella Vanderheiden, Savana Groetsch and Nevaeh Magana
    • Viola: Gavin Peterson, Lucy Keding and Jayden Brusven
    • Cello: Nathan Cook and Ava Hinnenkamp

Athletes recognized this past month as Central Lakes Conference Performers of the Week in their respective sport include:
  • Jakin Miller - Cross Country: Personal Record on a tough course at Cold Spring, placing 3rd with a time of 16:30
  • Jada McAdoo - Girls Soccer: done an excellent job as a back line defender
  • Addy Erickson - Girls Swim: won the 200 & 500 Free and 1st place in the 200 Free Relay
  • Connor Anderson - Football: had 7 tackles, 2 tackles for loss and 2 interceptions
Subject:
IV. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 28, 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the September 28, 2026 regular board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
Subject:
IV.B. APPROVE PAYMENT OF BILLS FOR SEPTEMBER 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for September 2026 will be presented when the number accurately reflects fiscal year 2025-2026 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for September 2026.
 
Subject:
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
IV.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
IV.E. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:
  • The wrestling team is requesting permission to travel to Pequot Lakes, MN on December 18-19, 2026 to participate in a wrestling tournament and to Chisago Lakes, MN on January 8-9, 2027 to wrestle in a dual tournament.
  • The boys hockey team is requesting permission to travel to Duluth, MN on December 18-19, 2026 to participate in two hockey games.
  • The theatre classes and program are requesting permission to travel to New York City, NY on March 27-31, 2028 to attend two Broadway shows, participate in an acting workshop with Broadway actors and experience theatre life outside of Alexandria.
  • The robotics team is requesting permission to travel to
    • Grand Forks, ND on March 10-13, 2027 to compete in the Great Northern Regional competition.
    • St. Cloud, MN on April 7-10, 2027 to compete in the Granite City Regional competition.
    • Houston, TX on April 26-May 3, 2027 to compete in the World Competition.
    • Minneapolis, MN on May 14-15, 2027 to compete in the MSHSL State Championship.
  • The PACK Challenge Club is requesting permission to travel to Chicago, IL on October 16-22 to complete in the PACK Challenge Championship.
Subject:
IV.F. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraiser:
  • The EEC students will sell Harry’s Pizza from October 2-28, 2026 to raise funds for supplies, materials and items for their playground and indoor recess room.

 
Subject:
IV.G. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following policies received a first reading at the September 2026 board meeting:
 
  • Policy 516.5 - Overdose Medication
  • Policy 537 - Shared Time
  • Policy 538 - Student Travel
  • Policy 539 - Violence Prevention
  • Policy 543 - Lost or Damaged Textbooks, Library Materials and Devices
  • Policy 550 - Student Grading and Assessment
  • Policy 551 - Early Admission Policy
  • Policy 560 - Elementary Student Transfer Process
  • Policy 567 - Student Dress and Appearance

RECOMMENDATION:

The administration recommends the board adopt Policies 516.5, 537, 538, 539, 543, 550, 551, 560 and 567. 
 
Subject:
IV.H. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • Student Teaching Agreement between Chadron State College and Alexandria Public Schools upon final execution of agreement and ongoing
Subject:
IV.I. ADOPT RESOLUTION FOR THE APPLICATION TO MSHSL FOUNDATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The Minnesota State High School League Foundation is a nonprofit association created to complement the MSHSL by providing support for Minnesota’s high school youth to participate in athletics and fine arts.


RECOMMENDATION:

The administration recommends that the board approve the resolution authorizing the District to submit an application (Form A) to the Minnesota State High School League (MSHSL) Foundation to assist the school district in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.
 
Subject:
V. REPORTS/DISCUSSION ITEMS
Subject:
V.A. ENROLLMENT UPDATE
Presenter:
Justin Dahlheimer
Description:
INFORMATION

Justin Dahlheimer will provide an update on District enrollment numbers as of October 1, 2026. The attached sheet provides enrollment by grade.

No formal action is expected.

 
Subject:
VI. ACTION ITEMS
Subject:
VI.A. APPROVE 2026-2027 SCHOOL SITE GOALS AND ACTION PLANS
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:

Trish Perry will present the 2026-2027 school site improvement goals and action plans.  These plans utilize assessment results from the 25-26 school year.  The building goals have been reviewed by the Curriculum/Policy Committee.


RECOMMENDATION:

The administration recommends the board approve the 2026-2027 School Site Improvement Goals as presented.
 
Subject:
VI.B. APPROVE SUBSTITUTE STAFF PAY RATES FOR CARLOS C.A.R.D.I.N.A.L. ACADEMY
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

The attachment provides the administrative recommendations for substitute staff pay rates for Carlos C.A.R.D.I.N.A.L. Academy for the 2026-27 school year.  These rates are based on comparisons with other districts, current District staff salaries and wages and substitute demand.


RECOMMENDATION:

The administration recommends the board approve the substitute staff pay rates for Carlos C.A.R.D.I.N.A.L. Academy as presented.

 
Subject:
VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VII.A. ADMINISTRATIVE TEAM
Subject:
VII.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VII.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VII.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VIII. DELEGATIONS AND INDIVIDUALS
Subject:
IX. ADJOURNMENT

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